Award

Annual Support and Maintenance for Public Protection Document Management System

GREATER MANCHESTER COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Award

20 Nov 2025 at 12:33

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process was conducted by the Greater Manchester Combined Authority for the Greater Manchester Police, focusing on the "Annual Support and Maintenance for Public Protection Document Management System". This falls under the services category, specifically IT services including consulting, software development, and support. The contract was awarded through a direct procurement method, identified as "Below threshold - without competition" due to exemption provisions by GMP's Contract Standing Orders. The contract, valued at £56,027 (gross £67,233), was signed on 8th September 2025 and spans from 1st October 2025 to 30th September 2027, contingent on fund exhaustion. The procurement process has been completed, with Geoff Smith Associates Limited selected as the supplier.

This procurement presents opportunities for IT service providers specialising in software maintenance and support. Small to medium enterprises (SMEs), like Geoff Smith Associates Limited, may find opportunities in such contracts, especially given the nature of direct awards below the competitive threshold. Companies providing bespoke IT solutions and support for public protection and document management systems would be well-suited to compete in similar tenders, allowing them to grow by establishing long-term partnerships with government entities like the Greater Manchester Police.

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Notice Information

Notice Title

Annual Support and Maintenance for Public Protection Document Management System

Notice Description

Support and Maintenance of bespoke software Awarded via GMP's exemption process as per GMP Contract Standing Orders. The date the contract is signed is the date the exemption has been approved. The contract dates are based on the requirements of the exemption and value. An exemption may not exceed its maximum value and therefore the end date may be sooner if the value is exhausted. Contracted by Greater Manchester Combined Authority for Greater Manchester Police.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e563
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075628-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£56,027 Under £100K

Notice Dates

Publication Date
20 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Sep 20255 months ago
Contract Period
30 Sep 2025 - 30 Sep 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GREATER MANCHESTER COMBINED AUTHORITY
Contact Name
Not specified
Contact Email
procurement@gmp.police.uk
Contact Phone
01618561140

Buyer Location

Locality
MANCHESTER
Postcode
M1 6EU
Post Town
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
Not specified
Local Authority
Manchester
Electoral Ward
Deansgate
Westminster Constituency
Manchester Central

Supplier Information

Number of Suppliers
1
Supplier Name

GEOFF SMITH ASSOCIATES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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