Outdoor Learning Equipment

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05e619-2026-02-09T10:02:52Z",
    "date": "2026-02-09T10:02:52Z",
    "ocid": "ocds-h6vhtk-05e619",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPHJ-6982-JPXY",
            "name": "the Education Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPHJ-6982-JPXY"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "postalCode": "BT1 2NQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "equipment.procure@eani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPHJ-6982-JPXY",
        "name": "the Education Authority"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Suppliers who wish to participate in the PME exercise must return the completed questionnaire via the messaging function of the CfT (CA Unique ID EANI-5015) on eTendersNI no later than 3pm on Friday 12th December 2025.",
                "dueDate": "2025-12-12T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "075939-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/075939-2025",
                "datePublished": "2025-11-21T11:05:46Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "FAE-25-008",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Outdoor Learning Equipment",
        "description": "The Education Authority (EA) invites tenders for the supply and delivery of outdoor learning equipment to outdoor learning centres and individual schools and EA locations within Northern Ireland for a period of 4 years. This Framework is let by the Northern Ireland Education Authority (\"EA\") and is open to the EA, including NI educational bodies as follows and at some point during the life of the Framework these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This Framework is not intended to replace any current Contracts/Frameworks that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA Catholic Maintained Schools Independent Schools in NI Irish Medium Schools in NI both Controlled and, Voluntary Grammar Schools Nursery Schools for NI (both controlled and Catholic Maintained) school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.nidirect.gov.uk/contacts/furthereducation- fe-colleges Further Education Colleges in NI https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI https://www.isc.co.uk/schools/northern-ireland/ Independent Schoolsin NI Libraries NI: https://www.librariesni.org.uk/Libraries/ EA Teachers' and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE)",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "18000000",
                        "description": "Clothing, footwear, luggage articles and accessories"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18200000",
                        "description": "Outerwear"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18800000",
                        "description": "Footwear"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18823000",
                        "description": "Climbing boots"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34430000",
                        "description": "Bicycles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34432000",
                        "description": "Parts and accessories for bicycles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34431000",
                        "description": "Non-motorised bicycles"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "37410000",
                        "description": "Outdoor sports equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "37412000",
                        "description": "Water-sports equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "37412300",
                        "description": "Surf and swim equipment and accessories"
                    },
                    {
                        "scheme": "CPV",
                        "id": "37416000",
                        "description": "Leisure equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34522550",
                        "description": "Canoes"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "37410000",
                        "description": "Outdoor sports equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "37414000",
                        "description": "Camping goods"
                    },
                    {
                        "scheme": "CPV",
                        "id": "37414600",
                        "description": "Camping or outdoor stoves"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "37410000",
                        "description": "Outdoor sports equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "37416000",
                        "description": "Leisure equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "5"
            }
        ],
        "value": {
            "amountGross": 600000,
            "amount": 500000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 20,
                "method": "withAndWithoutReopeningCompetition",
                "type": "closed",
                "description": "One supplier will be Awarded to each sub-Lot on this Framework. Orders for items within the Core List of each Sub-Lot will be placed direct with the awarded Supplier on the sub-lot. The buyer may also engage with suppliers on a sub-lot to add additional items onto the Framework that fall within the scope of the sub-lot. The Buyer is not obliged to add any items onto the Framework non-core list and reserves the right to benchmark prices offered by the Supplier to ensure value for money before any non-core items are added. The Buyer may also purchase items from the Framework via a mini-competition. The Buyer reserves the right to conduct mini competitions for any additional requirements over and above those listed under this Framework but which fall within the scope of the Framework that are over the value of PS10k. For the avoidance of doubt, mini-competitions may only be conducted between all awarded Suppliers in the Lot that the item to be added falls within scope of. It is envisaged that the Buyer may use this mechanism under the Framework where there exists a bulk purchase requirement. Any mini-competition will be based on 100% price, however there may be a requirement for additional mandatory criteria specific to each project, for example supply by a specified time / date."
            }
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2030-05-31T23:59:59+01:00"
                },
                "status": "active",
                "title": "Clothing and Footwear",
                "description": "Lot 1 is for the supply and delivery of Clothing and Footwear.",
                "value": {
                    "amountGross": 126000,
                    "amount": 105000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "Cycling Equipment",
                "description": "Lot 2 is for the supply and delivery of Cycling Equipment.",
                "status": "active",
                "value": {
                    "amountGross": 60000,
                    "amount": 50000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
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                            "numbers": [
                                {
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                        {
                            "type": "price",
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                            "numbers": [
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                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2030-05-31T23:59:59+01:00"
                }
            },
            {
                "id": "3",
                "title": "Water Sports Equipment",
                "description": "Lot 3 is for the supply and delivery of Water Sports Equipment",
                "status": "active",
                "value": {
                    "amountGross": 168000,
                    "amount": 140000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
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                                    "weight": "percentageExact"
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                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2030-05-31T23:59:59+01:00"
                }
            },
            {
                "id": "4",
                "title": "Camping Equipment",
                "description": "Lot 4 is for the supply and delivery of Camping Equipment.",
                "status": "active",
                "value": {
                    "amountGross": 132000,
                    "amount": 110000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
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                            "numbers": [
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                                    "weight": "percentageExact"
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                            "numbers": [
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                "suitability": {
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                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2030-05-31T23:59:59+01:00"
                }
            },
            {
                "id": "5",
                "title": "Climbing/Caving Equipment",
                "description": "Lot 5 is for the supply and delivery of Climbing/Caving Equipment.",
                "status": "active",
                "value": {
                    "amountGross": 114000,
                    "amount": 95000,
                    "currency": "GBP"
                },
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                "suitability": {
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                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2030-05-31T23:59:59+01:00"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-05T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://etendersni.gov.uk/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-10T15:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-27T15:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-04-20T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "011176-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/011176-2026",
                "datePublished": "2026-02-06T17:20:59Z",
                "format": "text/html"
            },
            {
                "id": "011250-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/011250-2026",
                "datePublished": "2026-02-09T10:02:52Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-12-10T23:59:59+00:00"
                },
                {
                    "startDate": "2029-12-10T23:59:59+00:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "The Supplier must ensure that the Buyer has issued a purchase order number in advance of any goods being delivered. Payments will only be made on receipt of an invoice quoting the relevant purchase order number. The Supplier must ensure that purchase orders received are accurate in that they state the correct contract prices, or return for correction prior to the order being fulfilled, as discrepancies could result in delays to invoice payments where purchase orders and invoices do not match. Invoices must be in pounds Sterling (GBP). Suppliers must submit invoices directly to the address as specified on the order. SupplierS must submit a group statement for outstanding invoices on a monthly basis. The supplier may liaise with EA Accounts Payable to identify the information required on the statement. The Supplier must replace or make good at their own expense any items that are or become defective as a result of poor design, materials or service. Payment shall be made through the Bankers Automated Clearing System. The Supplier will be required to provide bank account details to the Buyer to facilitate this method of payment. The Buyer reserves the right to withhold payment against any invoice which is not submitted in accordance with the Framework, or which covers or purports to relate to goods which have not been provided in accordance with the Contract and shall forthwith notify the supplier accordingly in writing. During the Term the Buyer reserves the right to review ordering and/or invoicing procedures with the Supplier. For an invoice to be considered valid it must be legible, from which a clear scanned image can be produced, and clearly show the following information: * Purchase Order number (only one purchase order per invoice) * Invoice number * Invoice date / tax point * Supplier name, address, postcode and VAT registration number * Remittance name and address where this is different to above * Goods details which match the PO details, including quantity billed, item description, unit of measure, unit price and total value (only goods delivered should be on an invoice) All invoices must be made payable to the Supplier and not to any nominated subcontractor(s)."
        },
        "riskDetails": "There may be additional requirements required from the Supplier during the term of the Framework that could not be identified or foreseen at the time of tender, but which are consistent with the requirements noted. In such circumstances the EA may seek to agree a modification of the Framework through a Framework variation to facilitate the provision of such requirements by the Supplier, with the charges for such set out in the Pricing Schedule as per the tender. It is envisaged that such modifications will be made without requiring a new procurement procedure in accordance with the Procurement Act 2023 and Procurement Regulations 2024. Furthermore, suppliers should note that, in accordance with Section 31 and /or Section 74 of the Procurement Act 2023, the Buyer reserves the right to modify the Framework without a new procurement process in certain circumstances. In particular, but without limiting the foregoing, Suppliers should note that the true value of the Framework may differ from the values outlined for the following reasons: * Increase/decrease in the number of schools and number of pupils. * Increase/decrease in the demand to use the Framework * General increases/decreases in all costs such as equipment, insurances, labour rates etc. * Unforeseen/unplanned events (for e.g., new schools which are an amalgamation of existing schools that were previously identified by EA as being eligible to utilise this Framework). * Increase/decrease in EA funding. * Legislative changes and/or advances in technology that impact the requirements or the items on this Framework. * Environmental considerations and/or changes in EA environmental policy that impact the requirements for this type of Goods. There is no guarantee uptake or demand, or the subsequent value of orders under this Framework, therefore the Buyer makes no commitment on the frequency or value of orders during the Framework term. The EA reserve the right to move value between the Lots at their discretion; however, the cumulative value of all Lots will not exceed PS500,000 ex VAT or PS600,000 with VAT. The EA do reserve the right to modify the contract for any of the reasons noted in the Specification Schedule, Section 19 Additional Requirements, or as noted above in this notice and so the actual value of the contract/s may be greater than noted above. There is no guarantee that any orders will be placed in any quantity during the period of the Framework."
    },
    "language": "en"
}