Award

Virtual Servers

NATIONAL LIBRARY OF SCOTLAND

This public procurement record has 1 release in its history.

Award

21 Nov 2025 at 12:31

Summary of the contracting process

The National Library of Scotland has completed a procurement process for the supply of virtual servers aimed at enhancing their existing Nutanix Solution hosting environment. This procurement, titled "Virtual Servers," falls under the goods category specifically classified under computer servers with CPV code 48820000. The procurement was conducted through a limited method without prior competition due to technical requirements necessitating sole supplier selection. Notably, the contract, valued at £551,000 and awarded on 22nd October 2025, was granted to XMA Limited, recognising the absence of viable competition for the necessary technical integration. The delivery location is specified at Kelvin Hall, Glasgow, with the Library's contact point based in Edinburgh, United Kingdom. This tender reached its award stage with the contract presently active.

This procurement process presents significant opportunities for businesses involved in the supply and integration of advanced server solutions within public institutions. Although this particular contract was awarded through a non-competitive action due to specific technical grounds, the document highlights the expanding infrastructure needs of the National Library of Scotland. Businesses specialising in virtual server technology, especially those capable of offering comprehensive service packages that include scalability for future needs, would be well-suited to explore similar opportunities in the public sector. This scenario reflects a broader movement within public procurement where bespoke technical solutions, such as cloud and on-premise server services, are becoming increasingly sought after, offering avenues for demonstrating innovative capabilities and establishing long-term partnerships.

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Notice Title

Virtual Servers

Notice Description

Supply of virtual servers hosting the Nutanix Solution to augment an existing virtual server environment.

Lot Information

Lot 1

This Procurement was carried out via a Non-Competitive Action (NCA) for technical (integration) reasons.

Procurement Information

The Library has an existing contract with XMA (contract number 2023.24.049) for the provision of virtual servers hosting the Nutanix Solution. This contract's scope is scalable to allow the purchase of further servers and associated licenses / support, in anticipation of the Library making use of this pending the outcome of a cloud migration review. The expectation was that most of the Library's new virtual storage needs would be covered by the move to the cloud. However, on concluding the review, the Library has found that such a move at the scale required would be prohibitively expensive and has therefore ruled it out. This has resulted in the unforeseeable scale at which the Library now has to extend the on-premise virtual server environment.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e644
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076006-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48820000 - Servers

48822000 - Computer servers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£551,000 £500K-£1M

Notice Dates

Publication Date
21 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Oct 20254 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NATIONAL LIBRARY OF SCOTLAND
Contact Name
Ines Byrne
Contact Email
procurementteam@nls.uk
Contact Phone
+44 1316233700

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM82 Glasgow City

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

XMA

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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