Planning

280-NYC-RS Fleet and Workshop Management System

THE NORTH YORKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

21 Nov 2025 at 15:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The North Yorkshire Council is planning a procurement process for the "280-NYC-RS Fleet and Workshop Management System," aimed at developing an integrated Fleet Management System. The procurement falls under the goods category with a focus on industry-specific software packages. The planning stage is currently underway, with a market engagement notice published on 21st November 2025, and the engagement milestone is scheduled for completion by 11th December 2025. The procurement process is taking place in the UKE2 region of the United Kingdom, and the total estimated contract value is approximately £200,000. The procurement process is anticipated to proceed into 2026, with a future notice date in March and the contract period potentially spanning from August 2026 to July 2029, with opportunities for renewal until 2033.

This procurement presents significant opportunities for businesses specialised in developing and managing fleet management systems, particularly those that can offer industry-specific software packages. As this is a preliminary market engagement, it offers a chance for businesses to influence the scope and design of the prospective tender. SMEs and VCSEs are encouraged to participate, making it a suitable opportunity for smaller enterprises eager to expand their presence or enter the public sector market. By expressing interest and providing informative responses during this stage, businesses can position themselves favourably for the potential future tender opportunity with North Yorkshire Council.

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Notice Information

Notice Title

280-NYC-RS Fleet and Workshop Management System

Notice Description

The Authority (North Yorkshire Council NYC) and its wholly owned Teckal Company, (NYHighways NYH), are jointly seeking information from suppliers regarding an integrated Fleet Management System (FMS) capable of supporting both organisations in managing a shared and diverse municipal fleet. The purpose of this RFI is to gather market information, functionality insights, indicative costs to inform the development of a potential procurement exercise. This is not a request for proposal or tender, no contract will be awarded directly as a result of this RFI. The Authority is also considering holding discovery days, and further information is provided below. Suppliers are asked to advise if they would be interested in working with the Authority, and therefore bidding for a potential future opportunity, as part of their response to the RFI.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100194&TID=105452&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e677
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076112-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£166,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
2 Mar 20261 weeks to go
Award Date
Not specified
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NORTH YORKSHIRE COUNCIL
Contact Name
Not specified
Contact Email
procurement@northyorks.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Post Town
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE2 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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