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Heating, Ventilation and Air Conditioning Systems (HVAC) PPM, Remedial Repair and Install Works

Capital City College Group

This public procurement record has 4 releases in its history.

Award

30 Sep 2026 at 14:39

UK7 - Contract Details Notice
AwardUpdate

01 Apr 2026 at 15:05

UK6 - Contract Award Notice
Award

20 Mar 2026 at 15:49

UK6 - Contract Award Notice
Tender

21 Nov 2025 at 16:35

UK4 - Tender Notice
Summary of the contracting process

Capital City College procured heating, ventilation and air-conditioning maintenance and installation services for its estate in London. The work covers planned preventative maintenance across the College’s sites and buildings, surveys of its heating and cooling assets, call-outs, remedial repairs and installation work. The contract also allows for additional work arising from changes to the estate or its equipment. The requirement spans heating and ventilation as well as air conditioning, including associated mechanical and electrical building systems. It was divided into two lots: heating and ventilation, and air conditioning. The selected supplier’s award relates to the heating and ventilation lot; the recorded contract scope also describes HVAC maintenance and repair services.

The procurement is awarded and the contract is active. BTU (Installation and Maintenance) Ltd was selected for the heating and ventilation lot; the award was made on 20 March 2026 and the contract was signed on 30 July 2026. The contract value is £4.2 million including VAT. The contract period runs from 1 August 2026 to 31 March 2029, with options for two annual extensions, subject to performance and agreement of rates, extending the maximum period to 31 March 2031. The selective competitive flexible procedure used a shortlist followed by interviews. Evaluation was weighted 60% quality and 40% price. Bids were due by 17 December 2025, and clarification questions by 28 November 2025. The two lots were each estimated at £1.75 million excluding VAT; both were marked suitable for SMEs.

This award demonstrates demand from Capital City College for a supplier able to maintain and repair heating, ventilation and air-conditioning assets across a multi-site estate, respond to call-outs, survey equipment and deliver installation work. A credible competitor at a future procurement would need practical capacity across both planned maintenance and reactive repairs, together with the technical ability to work on heating, boilers, ventilation and cooling systems and undertake related electrical and mechanical building-services work. The scope also calls for flexibility as the College’s estate and asset list change, including adapting to sustainability or other College strategies and delivering additional installations when required. The route used a competitive flexible process with shortlisting and interviews, and the evaluation favoured quality over price, so suppliers should be able to evidence service quality as well as competitive pricing.

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Notice Information

Notice Title

Heating, Ventilation and Air Conditioning Systems (HVAC) PPM, Remedial Repair and Install Works

Notice Description

Provision of Planned Preventative Maintenance (PPMs) at all CCC sites / buildings for Heating, Ventilation and Air Conditioning assets. Additional services included within the contract include asset surveys to be completed within 3 months of the start of the contact, call outs, remedial repairs and installation works

Lot Information

Lot 1Heating and Ventilation

Renewal: 2 years in annual increments subject to performance and agreement of rates.

Lot 2 Air Conditioning

Please see tender documents for Lot 2 description and full scope of works

Renewal: 2 years in annual increments subject to performance and agreement of rates.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e6a9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092436-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

42113130 - Condenser air-cooling systems

42500000 - Cooling and ventilation equipment

45232141 - Heating works

45259000 - Repair and maintenance of plant

45259300 - Heating-plant repair and maintenance work

45315000 - Electrical installation work of heating and other electrical building-equipment

45331000 - Heating, ventilation and air-conditioning installation work

45331200 - Ventilation and air-conditioning installation work

45331210 - Ventilation installation work

45331230 - Installation work of cooling equipment

50000000 - Repair and maintenance services

50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery

50510000 - Repair and maintenance services of pumps, valves, taps and metal containers

50511000 - Repair and maintenance services of pumps

50511200 - Repair and maintenance services of gas pumps

50531100 - Repair and maintenance services of boilers

50531200 - Gas appliance maintenance services

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

50720000 - Repair and maintenance services of central heating

50721000 - Commissioning of heating installations

71314310 - Heating engineering services for buildings

71321200 - Heating-system design services

Notice Value(s)

Tender Value
£3,500,000 £1M-£10M
Lots Value
£3,500,000 £1M-£10M
Awards Value
£4,200,000 £1M-£10M
Contracts Value
£4,200,000 £1M-£10M

Notice Dates

Publication Date
30 Sep 20266 days ago
Submission Deadline
17 Dec 2025Expired
Future Notice Date
Not specified
Award Date
20 Mar 20266 months ago
Contract Period
1 Aug 2026 - 31 Mar 2029 2-3 years
Recurrence
2030-11-01

Notice Status

Tender Status
Complete
Lots Status
Active, Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Capital City College Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 2PD
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
Vincent Square
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

BTU (Installation and Maintenance) Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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