Portfolio, Programme and Project Management (P3M) System to support Asset Lifecycle and Capital Delivery

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05e9a5-2026-06-09T16:38:51+01:00",
    "date": "2026-06-09T16:38:51+01:00",
    "ocid": "ocds-h6vhtk-05e9a5",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-02366661",
            "name": "THAMES WATER UTILITIES LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "02366661"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PNQQ-4647-DTCV"
                }
            ],
            "address": {
                "streetAddress": "Clearwater Court",
                "locality": "Reading",
                "postalCode": "RG1 8DB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ11"
            },
            "contactPoint": {
                "email": "procurement.support.centre@thameswater.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.thameswater.co.uk/",
                "classifications": [
                    {
                        "id": "privateUtility",
                        "scheme": "UK_CA_TYPE",
                        "description": "Private utility"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-02366661",
        "name": "THAMES WATER UTILITIES LIMITED"
    },
    "tender": {
        "id": "FA2217",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Portfolio, Programme and Project Management (P3M) System to support Asset Lifecycle and Capital Delivery",
        "description": "Thames Water is initiating this procurement process to select the most capable and suitably qualified supplier to deliver a Portfolio, Programme, and Project Management (P3M) solution. The selected solution will form a core component of our future strategic investment framework, providing a fully integrated, end-to-end platform that will fundamentally enhance how we plan, manage, and execute asset investment programmes across the water sector. The envisioned P3M solution will leverage advanced technologies to support strategic alignment, optimise resource utilisation, and improve delivery performance. It is expected to enable consistent achievement of project outcomes, -delivered on time and within budget, -while contributing to Thames Water's broader objectives, including sustainability and carbon neutrality. Furthermore, the solution must integrate effectively with existing internal systems and external delivery partners, utilising data across the asset lifecycle to foster collaboration, ensure compliance with regulatory requirements, and reinforce the resilience of our critical infrastructure. This process is solely focused on the product selection. A future procurement process will be initiated to identify a partner to implement the chosen offering. Thames Water reserves the right to refine the award criteria. Please note that the deadline for asking for access to the PSQ & submitting of the PSQ is 22 December 2025, at 10 am.",
        "status": "cancelled",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 6720000,
            "amount": 5600000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "After this notice is issued, the minimum time period will be allowed for suppliers to register their interest by completing this PSQ. Once submissions have been received and evaluated against the conditions of participation, including legal, financial and technical criteria, a shortlist of preferred suppliers will be invited to respond to the ITN. The ITN process is expected to commence in early/mid January 2026. After ITN submissions are received and reviewed, preferred suppliers will be invited to present their offering to the stakeholders to illustrate how they meet the ITN requirements and clarify their commercial response. Supplier selection is expected to be completed before the end of February 2026."
        },
        "mainProcurementCategory": "goods",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "method": "withReopeningCompetition",
                "type": "closed",
                "description": "Initial product purchase and annual renewal of software licence maintenance based on agreed calculation method."
            }
        },
        "submissionMethodDetails": "To gain access to the PSQ documents, please fill out the details on this form; https://forms.office.com/e/RUxiHhpD0J",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-12-22T10:00:00Z",
        "enquiryPeriod": {
            "endDate": "2025-12-04T10:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-03-19T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "cancelled",
                "value": {
                    "amountGross": 6720000,
                    "amount": 5600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical - Functionality of Solution",
                            "description": "Meeting all the mandatory functional requirements. Meeting all or most of the desirable functional requirements.",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial - Total Price of application acquisition including three years of maintenance/support",
                            "description": "Fit for purpose, meeting all or most of functional requirements.",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Current Installed Base",
                            "description": "Demonstrable customer base operating in a similar environment to TWUL and quality of references provided.",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical - Functionality of Solution",
                            "description": "Meeting all the mandatory functional requirements. Meeting all or most of the desirable functional requirements.",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial - Total Price of application acquisition including three years of maintenance/support",
                            "description": "Fit for purpose, meeting all or most of functional requirements.",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Current Installed Base",
                            "description": "Demonstrable customer base operating in a similar environment to TWUL and quality of references provided.",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As defined in the PSQ document."
                        },
                        {
                            "type": "technical",
                            "description": "As defined in the PSQ document."
                        },
                        {
                            "type": "economic",
                            "description": "As defined in the PSQ document."
                        },
                        {
                            "type": "technical",
                            "description": "As defined in the PSQ document."
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2034-02-28T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend by 1 year or longer, up to a maximum overall term of 8 years."
                },
                "hasOptions": true,
                "options": {
                    "description": "If there is new functionality added to the product and/or if different support/maintenance is needed."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "077428-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/077428-2025",
                "datePublished": "2025-11-26T16:56:49Z",
                "format": "text/html"
            },
            {
                "id": "077646-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/077646-2025",
                "datePublished": "2025-11-27T12:18:51Z",
                "format": "text/html"
            },
            {
                "id": "054451-2026",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/054451-2026",
                "datePublished": "2026-06-09T16:38:51+01:00",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "077646-2025",
                "description": "Under the Scope section, the total value (estimated) has been updated."
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "finalStatusDate": "2026-06-09T00:00:00+01:00",
            "relatedLots": [
                "1"
            ]
        }
    ]
}