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Civil Parking enforcement and PCN software Procurement

Oxfordshire County Council

This public procurement record has 2 releases in its history.

Tender

05 Mar 2026 at 14:03

UK4 - Tender Notice
Planning

27 Nov 2025 at 10:28

UK3 - Planned Procurement Notice
Summary of the contracting process

Oxfordshire County Council and Reading Borough Council are jointly seeking to procure civil parking enforcement and PCN software services under an open competitive flexible procedure. The procurement process, currently in the active tender stage, involves multiple lots that are categorized within the parking enforcement services industry. The main geographical focus is the regions UKJ11 and UKJ14 within the United Kingdom. Interested suppliers can submit their tenders by 13th April 2026, with the contract award expected by 27th October 2026. Operational services are slated for commencement in November 2026, with an initial contract period of 5 years and the possibility of a 2-year extension. This procurement opportunity allows for electronic submissions and requires potential bidders to engage via the South East Business Portal.

This tender offers significant opportunities for businesses specializing in parking enforcement services, industry-specific software packages, and postal services. The joint procurement approach allows suppliers to bid across multiple lots, providing flexibility and potential for enhanced business growth. Companies that can deliver comprehensive civil enforcement services and sophisticated software solutions for managing PCN and permits would be well-suited to compete. The provision for structured demonstrations and dialogue in later stages offers suppliers the chance to showcase innovations and tailor solutions to the councils' needs, making this an appealing venture for tech-driven and service-oriented organisations, including SMEs. Moreover, the emphasis on quality, price, and social value in the award criteria ensures that bids meeting these standards could lead to substantial growth pathways through government contracts.

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Notice Information

Notice Title

Civil Parking enforcement and PCN software Procurement

Notice Description

Oxfordshire County Council & Reading Brough Council are looking to procure a new Civil Enforcement and Parking Charging Notices (PCN) commencing its operational services in November 2026, following a period of mobilisation. The contract will be for a initial 5 year period with the option to extend for a up to a maximum of 2 years: Both Councils are seeking a Contractor(s) that share its values and will support both Councils's Civil Enforcement Operations and include: * Enforcement of Parking restrictions, including off-street parking * Bus Lane Enforcement processing * Moving Traffic Enforcement (including Road User Charging schemes) processing * Permit management, including customer interface and back-office processing * PCN Notice Processing from serving PCNs to Enforcement Agent warrant issue (whole life cycle of a PCN) * DVLA, TEC and TPT interfaces * Interfaces with other third parties such as ANPR cameras systems and authority payment systems to allow telephone and online payments. * Document management including stationary controls and print fulfilment * Document storage until the retention period * Handheld and printer provision * Payment processing for PCNs and Permits (online and telephone payments although this may be provided through the necessary link to Council payment provisions) * Mailroom and scanning processing including dealing with incoming mail and payments (cheques, postal orders) * Optional administration processing for correspondence relating to PCNs and permit processing by telephone and process online applications. * Interface with the Council's ITC and contractors where required. * Reports for effective management of enforcement and processing of PCNs and permits * Oxfordshire currently enforces the District Council car park of Cherwell District Council. During the life of the contract additional car parks for Park and Ride or those currently operated by the District/City Council may be added. The Services do not include Enforcement Agent services, procurement of Pay and Display machines. Please be aware that there will be a joint procurement between Oxfordshire County Council and Reading Borough Council, but there will be 2 separate contracts

Lot Information

1a OCC Civil Enforcement Compliance Management

Provision of a full on-street and off-street parking civil enforcement activities to include: * The provision civil enforcement officers, including uniforms, training and associated equipment, to deliver civil enforcement services for all of OCC on-street and off-street parking enforcement activities (currently off street car parks are 4 Park and Rides and Off Street car parks within the Cherwell District. The Council may expand off street car park enforcement in other OCC or district car parks during the time of the contract.). * Implementing and day to day monitoring of parking bay suspensions * The supply of PCNs and PCN envelopes for OCC * First line maintenance of OCC's and Cherwell District Council Pay & Display machines including supplying the P&D ticket rolls. The actual values for this lot are: without VAT PS80,000,000 With VAT PS 96,000.000

Renewal: Additional 2 year extension

1b Reading Borough Council - Compliance Management

Lot 1b - Reading Borough Council - Compliance Management Provision of a full on-street and off-street parking civil enforcement activities to include: * The provision civil enforcement officers, including uniforms, training and associated equipment, to deliver civil enforcement services for all of RBC on-street and off-street parking enforcement activities. * Implementing and day to day monitoring of parking bay suspensions * The supply of PCNs and PCN envelopes for RBC. * Maintenance of RBC's Pay & Display machines including supplying the P&D ticket rolls. This will also include managing the supply and installation of new P&D machines. * At RBC discretion, undertaking the administration of the processing of PCNs and some permit management activities. The actual values for this lot are: without VAT PS40,000,000 With VAT PS 48,000.000

Renewal: Additional 2 year extension

1c Combined bid for both Oxfordshire County Council & Reading Borough Council - Compliance Management

Lot 1c - Oxfordshire County Council & Reading Borough Council - Compliance Management only Provision of a full on-street and off-street parking civil enforcement activities to include: * The provision civil enforcement officers, including uniforms, training and associated equipment, to deliver civil enforcement services for all of OCC & RBC on-street and off-street parking enforcement activities. * Implementing and day to day monitoring of parking bay suspensions * The supply of PCNs and PCN envelopes for OCC and RBC. * Maintenance of OCC and RBC's Pay & Display machines including supplying the P&D ticket rolls. For Reading this will also including managing the supply and installation of new P&D machines. * At OCC and RBC discretion, undertaking the administration of the processing of PCNs and some permit management activities. The actual values for this lot are: without VAT PS119999999 With VAT PS 144000000

Renewal: Additional 2 year extension

2a Oxfordshire County Council PCN and Permit Software

Lot 2a - Oxfordshire County Council PCN and Permit Software The provision of a parking management back-office IT System and suitable software and hardware to support the parking management service to include: * The supply and maintenance of a suitable cloud-based software service for OCCs PCN and parking permit activities * The supply of the hand-held devices (including printers), supporting software and associated maintenance for these devices, software, and any other relevant hardware used by OCCs internal and external staff in the delivery of the parking service. The hand-held devices and any other physical assets will be the property of OCC. * The supply of additional services, at OCC's discretion, to include the administration of processing PCNs and services relating to permit management activities. * The supply of print and post services The actual values for this lot are: without VAT PS25,000,000 With VAT PS 30,000.000

Renewal: Additional 2 year extension

Lot 2b - Reading Borough Council PCN and Permit Software

The provision of a parking management back-office IT System and suitable software and hardware to support the parking management service to include: * The supply and maintenance of a suitable cloud-based software service for RBC's PCN and parking permit activities * The supply of the hand-held devices (including printers), supporting software and associated maintenance for these devices, software, and any other relevant hardware used by RBC's internal and external staff in the delivery of the parking service. The hand-held devices and any other physical assets will be the property of RBC. * The supply of additional services, at RBC's discretion, to include the administration of processing PCNs and services relating to permit management activities. * The supply of print and post services The actual values for this lot are: without VAT PS25,000,000 With VAT PS 30,000.000

Renewal: Additional 2 year extension

Lot 2c - Oxfordshire County Council & Reading - PCN and Permit Software only

The provision of a parking management back-office IT System and suitable software and hardware to support the parking management service to include: * The supply and maintenance of a suitable cloud-based software service for OCC and RBC's PCN and parking permit activities * The supply of the hand-held devices (including printers), supporting software and associated maintenance for these devices, software, and any other relevant hardware used by OCC & RBC's internal and external staff in the delivery of the parking service. The hand-held devices and any other physical assets will be the property of OCC & RBC. * The supply of additional services, at OCC & RBC's discretion, to include the administration of processing PCNs and services relating to permit management activities. * The supply of print and post services The actual values for this lot are: without VAT PS50,000,000 With VAT PS 60,000.000

Renewal: Additional 2 year extension

Lot 3a - Oxfordshire County Council - Combined Compliance management and PCN/Permit software bid

The provision of both Lot 1a and Lot 2a services by either a single organisation, or by two organisations as part of a joint bid or consortium, where a combined bid allows for the provision of additional value and benefit to Oxfordshire County Council and Reading Borough Council. The actual values for this lot are: without VAT PS105,000,000 With VAT PS 126,000.000

Renewal: Additional 2 year extension

Lot 3b Reading Borough Council - Compliance management and PCN/Permit software bid

The provision of both Lot 1b and Lot 2b services by either a single organisation, or by two organisations as part of a joint bid or consortium, where a combined bid allows for the provision of additional value and benefit to Oxfordshire County Council and Reading Borough Council. The actual values for this lot are: without VAT PS65,000,000 With VAT PS 78,000.000

Renewal: Additional 2 year extension

Lot 3c - Oxfordshire County Council & Reading Borough Council - Combined bid Compliance Management and PCN/Permit software

The provision of both Lot 3a and Lot 3b services by either a single organisation, or by two organisations as part of a joint bid or consortium, where a combined bid allows for the provision of additional value and benefit to Oxfordshire County Council and Reading Borough Council. The actual values for this lot are: without VAT PS170,000,000 With VAT PS 204,000.000

Renewal: Additional 2 year extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e9e5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019955-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

64 - Postal and telecommunications services

98 - Other community, social and personal services

CPV Codes

48100000 - Industry specific software package

64110000 - Postal services

98351110 - Parking enforcement services

Notice Value(s)

Tender Value
£170,000,000 £100M-£1B
Lots Value
£170,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Mar 20265 months ago
Submission Deadline
13 Apr 2026Expired
Future Notice Date
1 Dec 2025Expired
Award Date
Not specified
Contract Period
16 Nov 2026 - 15 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Oxfordshire County Council
Additional Buyers

Reading Borough Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX1 1ND
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ11 Berkshire, TLJ14 Oxfordshire CC
Local Authority
Oxford
Electoral Ward
Osney & St Thomas
Westminster Constituency
Oxford West and Abingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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