HCC Nov 25 - The Provision of a Framework for Grounds Maintenance Services

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    "date": "2025-11-27T14:44:46Z",
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    "parties": [
        {
            "id": "GB-PPON-PWJT-5264-WYMY",
            "name": "Hertfordshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWJT-5264-WYMY"
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            "address": {
                "streetAddress": "Robertson House, Six Hills Way",
                "locality": "Stevenage",
                "postalCode": "SG1 2FQ",
                "country": "GB",
                "countryName": "United Kingdom",
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        "name": "Hertfordshire County Council"
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        "id": "HCC2517236",
        "legalBasis": {
            "id": "2023/54",
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        "title": "HCC Nov 25 - The Provision of a Framework for Grounds Maintenance Services",
        "description": "Herts Fullstop, (\"HFS\") the trading arm of Hertfordshire County Council (\"the Council\" or \"HCC\") is advertising the requirement for a Grounds Maintenance Framework to provide general Grounds Maintenance Services to sites throughout the County. This Framework may be utilised by all departments of the Council including establishments such as Schools, Fire Stations, Disused Sites, Day Centers, Libraries etc. It may also be used for Grounds Maintenance work outside of the Council as requested by our partners and Customers (this may be outside the geographical area of Hertfordshire in some cases). The Grounds Maintenance Service includes items such as grass cutting, hedge cutting, sports field line marking, shrub bed maintenance and leaf clearance. The figures quoted in this notice are for guidance only and have been uplifted to include any possible spend from other sites, bodies/Councils may join at any time during the life of the Framework. However, the Call-Off process, including the Mini-Competition, will be carried out by Hertfordshire County Council. This is a Framework and there is no guarantee of spend. Full details, including current spend, are in the Tender document set. For avoidance of doubt the current annual spend for HCC on this Framework is approximately PS2,000,000.00 however this varies on an annual basis. The Council will procure this Framework using the Open Procedure as defined in the Procurement Act 2023 Full details of the requirement and context of the procurement can be found in the Specification of the Framework Document. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the Wednesday 21st January 2025. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Framework formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the Framework requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00. The Council reserves the right at any time to cease the procurement process and not award the Framework or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.",
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                        "description": "Grounds maintenance services"
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                "relatedLot": "1"
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        ],
        "value": {
            "amountGross": 72000000,
            "amount": 60000000,
            "currency": "GBP"
        },
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        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
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        "techniques": {
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            "frameworkAgreement": {
                "method": "withReopeningCompetition",
                "type": "closed",
                "description": "If the Council decides to source Services through the Framework, then it may satisfy its requirements for Services by awarding a Contract following a Mini Competition conducted in accordance with the requirements of the Framework. Full details are in the tender document set."
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            "endDate": "2026-01-21T12:00:00Z"
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        "enquiryPeriod": {
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                "value": {
                    "amountGross": 72000000,
                    "amount": 60000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Weightings - Price 40%, Quality 60%. Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria.",
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                            "description": "Weightings - Price 40%, Quality 60%. Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria.",
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                            "description": "Please refer to the Instructions to Tenderers document."
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                        {
                            "type": "technical",
                            "description": "Please refer to the Instructions to Tenderers document."
                        }
                    ]
                },
                "suitability": {
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                "contractPeriod": {
                    "startDate": "2026-08-01T00:00:00+01:00",
                    "endDate": "2030-07-31T23:59:59+01:00"
                }
            }
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                "description": "Please either register or log in to the above web address, and then 'express interest' and 'opt in' in order to view the full set of documentation relating to this tender opportunity.",
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            {
                "id": "077736-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/077736-2025",
                "datePublished": "2025-11-27T14:44:46Z",
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        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-11-27T23:59:59Z"
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        },
        "contractTerms": {
            "financialTerms": "Invoices are to be submitted to the Council, in accordance with the Prices and Payment clause in the Conditions of the Framework. Payment will normally be made within thirty (30) days of receipt of a correct invoice."
        },
        "riskDetails": "In furtherance of the UK Government's plans for English devolution, Hertfordshire County Council (HCC) is consulting on plans for the reorganisation of local government structures in its county. This reorganisation may result in the county, district and borough councils of Hertfordshire being re-organised into a multi tiered unitary authority. HCC is required to submit its full plan for re-organisation to UK Government by November 2025, and any changes are estimated to take effect in April 2028 (although this is subject to change). Such changes could directly affect the structure, scope, or continuation of the contract beyond 1st April 2028. Whilst it is anticipated that existing contracts will be novated to the replacement authority, HCC can offer no guarantee at this stage."
    },
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