Integrated Project Management Information System (PMIS) Tender Notice

{
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    "id": "ocds-h6vhtk-05ecd1-2026-02-03T17:09:32Z",
    "date": "2026-02-03T17:09:32Z",
    "ocid": "ocds-h6vhtk-05ecd1",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-RC000726",
            "name": "Ulster University",
            "identifier": {
                "scheme": "GB-COH",
                "id": "RC000726"
            },
            "address": {
                "streetAddress": "Cromore Road",
                "locality": "Coleraine",
                "postalCode": "BT52 1SA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN0C"
            },
            "contactPoint": {
                "email": "procurement_enquiries@ulster.ac.uk"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.ulster.ac.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-RC000726",
        "name": "Ulster University"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Preliminary Market Engagement for this requirement has now been concluded. A Request for Information (RFI) was issued on eSourcingNI on 26-Sep-25 under Project Code: Project_28878 / RFI Ref: PQQ_4683 which closed on 10-Oct-25. 10 completed PME responses were received and the University opted to not follow up with any further engagement meetings / demonstrations due to sufficient information received from respondents following a short clarification period. F01: Prior information notice (prior information only) Notice identifier: 2025/S 000-060231 Procurement identifier (OCID): ocds-h6vhtk-05a369 The University initially believed this procurement was going to be below threshold but following indicative costs received in PME responses, we now believe this will be above threshold hence why this PME notice is retrospective. It is anticipated that the resulting tender competition will be published via eTendersNI under CFT ID 6282386 in early 2026, however this is subject to change along with estimated tender publication date and contract start & end dates stated in this PME notice.",
                "dateMet": "2025-10-10T00:00:00+01:00",
                "status": "met"
            }
        ],
        "documents": [
            {
                "id": "078867-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/078867-2025",
                "datePublished": "2025-12-02T12:18:04Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CfT 6282386 EXP/2305",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Integrated Project Management Information System (PMIS) Tender Notice",
        "description": "Ulster University has been using Microsoft's Project Online (POL) system since 2019. Following Microsoft's recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for alternative solutions from potential service providers in the marketplace to deliver the following aims: - Establish a \"single source of truth\" for all project data. - Standardise templates, reports, and processes. - Future Capability to integrate with our financial systems. The new system should be the source of truth for project-level financials. - Be scalable, secure, and future proof. - Support strategic, executive, and operational reporting levels. - Usability of the system is considered key. - Migrate the current POL data and system to the future system. We are seeking options available to the University currently available in the market to include: - Strategic alignment, prioritisation and what-if analysis; - Portfolio, programme and project management; - Project planning, management, and execution; - Task management; - Financial management; - Reporting and analytics; - Benefits management; - Risk and issue management; - Change request management; - Dependency management; - POL Migration process; and - Intuitive User Experience and Interface.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72263000",
                        "description": "Software implementation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72268000",
                        "description": "Software supply services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN0",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN06",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN0C",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                ],
                "relatedLot": "1"
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        ],
        "value": {
            "amountGross": 312000,
            "amount": 260000,
            "currency": "GBP"
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        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-03-31T00:00:00+01:00",
                    "endDate": "2028-03-30T23:59:59+01:00",
                    "maxExtentDate": "2030-03-30T23:59:59+00:00"
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                "hasRenewal": true,
                "status": "active",
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                    "amountGross": 312000,
                    "amount": 260000,
                    "currency": "GBP"
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                "awardCriteria": {
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                            "type": "quality",
                            "name": "Questions QS-01 - QS-05",
                            "description": "Quality",
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                            "name": "Commercial Submission",
                            "description": "Price",
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                                {
                                    "number": 30,
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                                    "number": 70,
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                            "type": "price",
                            "name": "Commercial Submission",
                            "description": "Price",
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                },
                "renewal": {
                    "description": "The Contract will be for two (2) years initially, with an option to extend for any periods up to an including twenty-four (24) months."
                },
                "hasOptions": true,
                "options": {
                    "description": "The Services may need to change throughout the Term and the process for such review is the Variation procedure, which is set out in the Specified Terms and Schedule 12 of the Terms and Conditions of Contract."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-12T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "https://etendersni.gov.uk/epps/home.do",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
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        },
        "tenderPeriod": {
            "endDate": "2026-02-06T23:59:59+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-28T15:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-03-16T23:59:59+00:00"
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        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
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                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
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                "datePublished": "2026-01-07T09:28:55Z",
                "format": "text/html"
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            {
                "id": "009659-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
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                "datePublished": "2026-02-03T17:09:32Z",
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        "hasRecurrence": true,
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            "dates": [
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                    "startDate": "2030-01-01T23:59:59+00:00"
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                {
                    "startDate": "2030-01-01T23:59:59+00:00"
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            ]
        },
        "contractTerms": {
            "financialTerms": "As per Schedule 5: Charges and Payment of Document 2 - Terms and Conditions of Contract Services EXP2305."
        },
        "riskDetails": "As per RISK AND INSURANCE section of Document 2 - Terms and Conditions of Contract Services EXP2305."
    },
    "language": "en"
}