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Software Asset Management System

East Riding of Yorkshire Council

This public procurement record has 2 releases in its history.

ContractTermination

29 Jul 2026 at 15:01

UK11 - Contract Termination Notice
Award

02 Dec 2025 at 16:21

UK7 - Contract Details Notice
Summary of the contracting process

East Riding of Yorkshire Council procured a software asset management system: software and information systems used to manage software assets and licences. The requirement was for the council’s own operations, with delivery in the United Kingdom. The procurement was led and paid for by East Riding of Yorkshire Council, based at County Hall in Beverley. The selected supplier was Insight Direct (UK) Ltd. The requirement was approached as a software supply opportunity rather than works or a broader managed service, and the published description indicates that suppliers able to offer software asset management system software were considered. Businesses active in software licensing, software asset management platforms and related information systems would find the subject matter most relevant.

The procurement was completed through a below-threshold limited competition, using a six-quote process. One lot was awarded to Insight Direct (UK) Ltd. The contract was signed on 11 November 2025, ran from 8 December 2025 to 7 December 2026, and allowed one 12-month extension to 7 December 2027. Its value was £123,110 excluding VAT (£147,720 including VAT), with options to buy further licences or similar items. The contract was terminated on 7 July 2026 because the supplier could not agree terms and conditions with the developer; the recorded rationale was breach of contract. The final value remained £123,110 excluding VAT (£147,720 including VAT).

This outcome indicates demand from East Riding of Yorkshire Council for a defined software asset management system and associated licensing capability. A credible future competitor would need to supply or implement software and information systems for managing software assets, provide further licences or similar products when required, and demonstrate that its commercial arrangements work with the relevant developer. The termination reason makes agreement of developer terms and conditions a material commercial consideration, alongside the ability to deliver the licensed system to a public-sector buyer. Suppliers with established software-licensing relationships, contract-management discipline and experience supplying councils would be well placed to assess this requirement when it returns to market.

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Notice Information

Notice Title

Software Asset Management System

Notice Description

Suppliers who could offer Software Asset Management System software were approached through a 6 quote process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ed4e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071798-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK11 - Contract Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£123,110 £100K-£500K

Notice Dates

Publication Date
29 Jul 20264 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Nov 20259 months ago
Contract Period
8 Dec 2025 - 7 Dec 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Terminated

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Riding of Yorkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEVERLEY
Postcode
HU17 9BA
Postcode Area
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE12 East Riding of Yorkshire
Delivery Location
Not specified
Local Authority
East Riding of Yorkshire
Electoral Ward
St Mary's
Westminster Constituency
Beverley and Holderness

Supplier Information

Number of Suppliers
1
Supplier Name

Insight Direct (UK) Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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