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2025H000038.02 Grounds Maintenance

Hafod Housing Association

This public procurement record has 3 releases in its history.

Award

10 Jun 2026 at 12:17

UK7 - Contract Details Notice
Award

28 Apr 2026 at 10:56

UK6 - Contract Award Notice
Tender

05 Dec 2025 at 11:42

UK4 - Tender Notice
Summary of the contracting process

Hafod Housing Association, a sub-central government public authority based in Cardiff, United Kingdom, is executing a contract for grounds maintenance services. The contract was awarded to Countrywide Grounds Maintenance Ltd for the procurement of planting and maintenance services of green areas across multiple regional lots including areas such as Cardiff, Torfaen, Newport, and the Vale of Glamorgan. The procurement was carried out using an open procedure, with contracts extending over an initial two-year period commencing on 25th May 2026, with potential to extend up to 2032. The collective gross value of the contracts is over £2 million, divided across four lots, each focusing on distinct regional areas. This procurement has moved through various stages from tender to award status, with critical dates spanning pre-award to contract signing in mid-2026.

This tender presents significant opportunities for businesses in the grounds maintenance industry, particularly small and medium-sized enterprises, as evidenced by the participation and successful awarding to an SME. Businesses involved in landscaping or similar services stand to gain, given the extended contractual duration and regional segmentation, allowing for potential growth in specific management locations. The inclusion of renewal options enhances long-term engagement possibilities, and since multiple lots have been awarded, there are opportunities for organisations capable of handling diverse regional demands. This project exemplifies scalability and adaptability, ideal for businesses looking to expand service coverage across the Welsh regions specified.

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Notice Information

Notice Title

2025H000038.02 Grounds Maintenance

Notice Description

Hafod has appointed Countrywide Grounds Maintenance ltd as a Supplier to undertake works for the provision of Grounds Maintenance. The contract term will be for 2 years with the option to extend for a further 2 x 24 month periods

Lot Information

Rhondda Cynon Taf

Please see tender documents as published on Etenderwales.

Options: As Hafod adopt new sites, sites may be added to the scope of the contract.

Renewal: contract can be extended for a further 2 + 2 years.

Cardiff, Torfaen & Newport

Please refer to the tender documents

Options: Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process.

Renewal: Can be extended for 2 + 2 years

The Vale

Please refer to the tender documents found in Etenderwales

Options: Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process.

Renewal: Contract can be extended for a further 2 + 2 years

Bridgend

For lot 4: Please refer to documents attached in etenderwales

Options: As Hafod adopts new sites, sites may be added to the scope of the contract.

Renewal: can extend for a further 2 + 2 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ef7f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054695-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77310000 - Planting and maintenance services of green areas

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£1,643,515 £1M-£10M
Lots Value
£1,643,515 £1M-£10M
Awards Value
£1,960,364 £1M-£10M
Contracts Value
£1,960,364 £1M-£10M

Notice Dates

Publication Date
10 Jun 20262 months ago
Submission Deadline
23 Jan 2026Expired
Future Notice Date
Not specified
Award Date
24 Apr 20264 months ago
Contract Period
25 May 2026 - 24 May 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hafod Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF5 6ES
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL1 West Wales and The Valleys, TLL17 Bridgend and Neath Port Talbot, TLL21 Monmouthshire and Newport, TLL22 Cardiff and Vale of Glamorgan
Local Authority
Vale of Glamorgan
Electoral Ward
Wenvoe
Westminster Constituency
Vale of Glamorgan

Supplier Information

Number of Suppliers
1
Supplier Name

Countrywide Grounds Maintenance Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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