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DH25044 - Fire Sprinkler Systems Service and Repair

DERBY HOMES LIMITED

This public procurement record has 3 releases in its history.

Award

07 Aug 2026 at 10:06

UK7 - Contract Details Notice
Award

16 Feb 2026 at 18:03

UK6 - Contract Award Notice
Tender

08 Dec 2025 at 08:03

UK4 - Tender Notice
Summary of the contracting process

Derby Homes Limited procured fire sprinkler system servicing and repair for properties it owns or manages in Derby. The service covers mains-fed, booster-mains-fed and tank sprinkler systems, including scheduled and as-needed servicing, maintenance and repairs. The requirement is a building-services maintenance contract, with sprinkler systems as the principal work area (CPV 44115500; building installation repair and maintenance services, CPV 50700000). Work is carried out across Derby Homes’ property portfolio in Derby. The arrangement does not guarantee any particular volume or type of work: assignments may vary according to the properties and systems requiring attention. The buyer is Derby Homes Limited, a public-sector housing organisation managing the relevant properties.

The procurement is complete and was awarded through a below-threshold open competition. Three bids reached the final stage, all from SMEs. Derby Homes awarded the single lot to Nationwide Fire Sprinklers Limited on 16 February 2026 for £179,086 excluding VAT (£214,903 including VAT), against an estimated value of £180,000 excluding VAT (£216,000 including VAT). The contract was signed on 1 April 2026 and runs from 1 April 2026 to 31 March 2028, with two optional 12-month extensions potentially extending the maximum period to 31 March 2030. Evaluation weighted written quality answers at 40% and pricing at 60%. Electronic submission was allowed, with bids submitted through the specified e-sourcing tender box. The contract includes delivery, customer service and communication performance measures.

This award indicates recurring demand from Derby Homes for specialist fire sprinkler maintenance rather than one-off installation work. Suppliers seeking to compete when this requirement next returns would need practical capability across mains-fed, booster-mains-fed and tank sprinkler systems, covering planned servicing, responsive repairs and maintenance in occupied or managed housing properties. The buyer’s requirements favour a contractor able to organise work against priority codes, respond reliably when assignments arise and maintain clear communication with Derby Homes and its customers. Strong customer-service processes and evidence of consistent service delivery would therefore be important. The competition also shows that an SME-sized specialist can undertake the requirement, while credible pricing and clear written quality responses are central to the buyer’s evaluation.

How relevant is this notice?

Notice Information

Notice Title

DH25044 - Fire Sprinkler Systems Service and Repair

Notice Description

The Contractor is to provide fire sprinkler systems servicing and repair to installations within properties owned or managed by Derby Homes Limited. The services required under this contract will be undertaken on an as and when required or scheduled basis for the the service, maintenance and repair of various types of fire sprinkler systems. This shall include, but is not limited to: * Servicing of mains fed sprinkler systems * Servicing booster-mains fed sprinkler systems * Servicing of tank sprinkler systems * Repair of mains fed sprinkler systems * Repair of booster -mains fed sprinkler systems * Repair of tank sprinkler systems No warranty is given to the Contractor by Derby Homes Limited (the Client) as to the amount (if any) or nature of the service and/or work which may be required to be carried out by the Contractor during the Contract period and no claim for compensation either contractual or otherwise will be accepted in respect of any variation in the volume of the work.

Lot Information

Lot 1

Options: Refer to tender documents.

Renewal: Two 12 month optional extensions which are at the discretion of Derby Homes Limited

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f048
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075130-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

44115500 - Sprinkler systems

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
£180,000 £100K-£500K
Awards Value
£179,086 £100K-£500K
Contracts Value
£179,086 £100K-£500K

Notice Dates

Publication Date
7 Aug 20262 weeks ago
Submission Deadline
12 Jan 2026Expired
Future Notice Date
Not specified
Award Date
16 Feb 20266 months ago
Contract Period
1 Apr 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY HOMES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE24 8UZ
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF11 Derby
Local Authority
Derby
Electoral Ward
Alvaston North
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

NATIONWIDE FIRE SPRINKLERS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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