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Point of Sales

ORDNANCE SURVEY LIMITED

This public procurement record has 2 releases in its history.

ContractTermination

31 Jul 2026 at 10:32

UK11 - Contract Termination Notice
Award

08 Dec 2025 at 15:43

UK7 - Contract Details Notice
Summary of the contracting process

Ordnance Survey Limited procured end-to-end point-of-sale materials services for its retail and wholesale estate across Great Britain. The requirement covered producing and delivering point-of-sale materials, maintaining stock levels for existing solutions, storing larger display units and distributing materials to retail partners. The work supports Ordnance Survey’s physical products and guidebooks, alongside its wider mapping and location-data activities. The service was delivered nationally rather than at a single site, requiring coordination across the buyer’s retail and wholesale network and its retail partners. The relevant business category is marketing services, including the production, storage and distribution of retail point-of-sale materials. Ordnance Survey Limited is a public undertaking and the contracting buyer.

The procurement was completed and awarded to Altavia UK through a direct award below the applicable threshold, without competition. There was one completed lot and one active award. The contract was signed on 17 October 2025 for £40,000 excluding VAT, or £48,000 including VAT, with a stated period from 17 October 2025 to 30 April 2026. The contract was terminated on 31 July 2026 because it had been completed. Its recorded final value was £14,301 excluding VAT, or £17,161 including VAT. The award covered marketing services for the single lot and delivery across Great Britain. The published information identifies the selected supplier and the direct-award route; it does not set out scored evaluation criteria or competitive tender requirements.

This procurement demonstrates demand from Ordnance Survey for a single supplier able to manage physical point-of-sale operations from production through to delivery. A credible competitor for similar requirements would need practical experience producing retail marketing materials, managing inventories and stock replenishment, storing bulky display units, and coordinating reliable distribution to multiple retail and wholesale partners across Great Britain. The requirement favours an established agency or fulfilment provider with integrated production, warehousing and logistics capabilities, rather than a provider offering design or printing alone. Useful evidence would include comparable national or multi-site retail programmes, dependable order and delivery management, the capacity to maintain stock availability, and the operational controls needed to handle both standard materials and larger-format displays.

How relevant is this notice?

Notice Information

Notice Title

Point of Sales

Notice Description

Ordnance Survey (OS) is Great Britain's National Mapping Service, providing the trusted location data that underpins everyday life. From transport and utilities to housing and logistics, our data supports critical infrastructure, public services, and economic growth. OS also supports the nation getting outside with the award-winning OS Maps app and other OS products including guidebooks and physical products. OS maintain the National Map, a vast database of over 600 million geospatial features, updated 20,000 times a day. Our expertise in location intelligence helps businesses, government, and communities make smarter decisions -- whether planning sustainable cities, managing climate risks, or improving connectivity -- because everything happens somewhere. As part of the Department for Science, Innovation and Technology (DSIT), we are driving the future of geospatial insights, ensuring Britain remains a leader in location data, and enabling a better-connected, more efficient, and resilient nation. Altavia UK will be managing the full end-to-end process for producing and delivering Point of Sale (POS) materials across its retail and wholesale estate. Altavia UK will be responsible for maintaining stock levels of existing POS solutions, storing larger display units, and ensuring timely distribution to retail partners across Great Britain.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f103
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072561-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK11 - Contract Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79342000 - Marketing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£40,000 Under £100K

Notice Dates

Publication Date
31 Jul 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Oct 202510 months ago
Contract Period
17 Oct 2025 - 30 Apr 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Terminated

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ORDNANCE SURVEY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO16 0AS
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Test Valley
Electoral Ward
Chilworth, Nursling & Rownhams
Westminster Constituency
Romsey and Southampton North

Supplier Information

Number of Suppliers
1
Supplier Name

Altavia UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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