Tender

Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment

UK HYDROGRAPHIC OFFICE

This public procurement record has 1 release in its history.

Tender

09 Dec 2025 at 12:05

UK4 - Tender Notice
Summary of the contracting process

The UK Hydrographic Office is seeking bids for the "Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment" contract, inviting suppliers to provide state-of-the-art digitisation equipment and software to enhance the digital capture of archival and heritage materials. This procurement is classified under the 'Scanners' industry category and is based in Taunton, United Kingdom. Currently, it is at the tender stage with an active status. Key deadlines include the end of the enquiry period on 17th December 2025 and submission closing on 13th January 2026. The procurement method is open competition, specifically a below-threshold process, with the contract period set from 19th January 2026 to 19th January 2027.

This tender offers exciting opportunities for businesses specialising in scanners and digitisation technology, particularly those able to offer high-quality and robust solutions. Small and medium-sized enterprises (SMEs), as well as voluntary, community, and social enterprises (VCSEs), are considered suitable contenders, with the tender process encouraging competitive bids. Companies focusing on innovation in scanning technology and software with capabilities for diverse material handling would be well-suited to meet the demands of this contract, promoting business growth through government partnerships.

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Notice Information

Notice Title

Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment

Notice Description

Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment for the UK Hydrographic Office. The objective of this tender is to procure brand-new digitisation equipment and accompanying software (with licence) to support the high-quality, digital capture of a wide range of archival and heritage materials of varying size, thickness and weight. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Taunton:-Scanners./2C6437XUQ6 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/2C6437XUQ6

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f1ac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081012-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

CPV Codes

38520000 - Scanners

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Dec 20252 months ago
Submission Deadline
13 Jan 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
19 Jan 2026 - 19 Jan 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK HYDROGRAPHIC OFFICE
Contact Name
Not specified
Contact Email
procurement@ukho.gov.uk
Contact Phone
+44 (0)1823 443280

Buyer Location

Locality
TAUNTON
Postcode
TA1 2DN
Post Town
Taunton
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK62 Somerset
Delivery Location
Not specified
Local Authority
Somerset
Electoral Ward
Taunton East
Westminster Constituency
Taunton and Wellington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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