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Finance and Accounting System.

ClwydAlyn Housing

This public procurement record has 4 releases in its history.

Award

16 Mar 2026 at 16:21

UK6 - Contract Award Notice
TenderUpdate

29 Jan 2026 at 13:20

UK4 - Tender Notice
Tender

05 Jan 2026 at 16:03

UK4 - Tender Notice
Planning

09 Dec 2025 at 14:29

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

ClwydAlyn Housing, a prominent public authority based in St Asaph, United Kingdom, is seeking to establish a contract for the procurement, implementation, and support of a modern, integrated Finance and Accounting System. The procurement process, categorised under software package and information systems, follows an open procedure, with the award phase pending conclusion. The contract is expected to commence on 1 April 2026, with potential extensions, and covers various regions within the UK, including UKL23, UKL24, UKL13, UKL12, and UKL11. The tender title is "Finance and Accounting System," reflecting ClwydAlyn's commitment to enhancing financial reporting and analytical capabilities. Key dates include the contract award notice publication on 16 March 2026 and the end of the standstill period on 26 March 2026.

This tender opportunity presents considerable potential for businesses operating in the field of financial services and software solutions. The engagement encompasses not only software provision but also the training and ongoing support of the system, providing avenues for long-term collaboration and service continuity. Suitable candidates would be SMEs with expertise in software systems integration, particularly those with capabilities to integrate with existing platforms such as Civica and MAVIS. By participating, businesses can expand their service offerings, strengthen market position, and contribute to significant business process transformation for ClwydAlyn Housing. The procurement outlines an emphasis on quality over price, favouring businesses that offer robust, future-ready systems.

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Notice Information

Notice Title

Finance and Accounting System.

Notice Description

1. Contract Title- Finance and Accounting System. 2. Procurement Reference- 999804433. 3. Description of the Procurement-ClwydAlyn is seeking qualified and experienced vendors for the selection, licensing, implementation, training, and ongoing support of a modern, integrated Finance and Accounting System. 4. Name of the Supplier Intended to Be Awarded the Contract- Xledger. 5. Summary of the Award Decision-The contract is intended to be awarded to the tenderer that submitted the most advantageous tender. 6. Contract Value- There is no indicative budget associated with this tender.

Lot Information

Lot 1

Renewal: The resulting contract will be awarded for 3 years initial term effective from April 2026, with an option to extend for up to two further periods of 12 months each (3 + 1 + 1 years).

Planning Information

This PIN is for information and early engagement only and is not a call for competition.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f1d3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023708-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1
Lots Value
£1
Awards Value
£1
Contracts Value
Not specified

Notice Dates

Publication Date
16 Mar 20266 months ago
Submission Deadline
9 Feb 2026Expired
Future Notice Date
5 Jan 2026Expired
Award Date
13 Mar 20266 months ago
Contract Period
1 Apr 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ClwydAlyn Housing
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ST ASAPH
Postcode
LL17 0JD
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
TLL11 Isle of Anglesey, TLL12 Gwynedd, TLL13 Conwy and Denbighshire, TLL23 Flintshire and Wrexham, TLL24 Powys
Local Authority
Denbighshire
Electoral Ward
Bodelwyddan
Westminster Constituency
Clwyd North

Supplier Information

Number of Suppliers
1
Supplier Name

Xledger

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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