Notice Information
Notice Title
Finance and Accounting System
Notice Description
ClwydAlyn is seeking qualified and experienced vendors for the selection, licensing, implementation, training, and ongoing support of a modern, integrated Finance and Accounting System, inclusive of a robust Procure-to-Pay (P2P) module.
Lot Information
Lot 1
Renewal: The resulting contract will be awarded for 3 years initial term effective from April 2026, with an option to extend for up to two further periods of 12 months each (3 + 1 + 1 years).
Planning Information
This PIN is for information and early engagement only and is not a call for competition.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05f1d3
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/000429-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £1
- Lots Value
- £1
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 5 Jan 20261 weeks ago
- Submission Deadline
- 2 Feb 20263 weeks to go
- Future Notice Date
- 5 Jan 2026Expired
- Award Date
- Not specified
- Contract Period
- 31 Mar 2026 - 1 Apr 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CLWYDALYN HOUSING
- Contact Name
- Andrew Hensey
- Contact Email
- andrew.hensey@clwydalyn.co.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- ST ASAPH
- Postcode
- LL17 0JD
- Post Town
- Llandudno
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL3 North Wales
- Small Region (ITL 3)
- TLL33 Conwy and Denbighshire
- Delivery Location
- TLL11 Isle of Anglesey, TLL12 Gwynedd, TLL13 Conwy and Denbighshire, TLL23 Flintshire and Wrexham, TLL24 Powys
-
- Local Authority
- Denbighshire
- Electoral Ward
- Bodelwyddan
- Westminster Constituency
- Clwyd North
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/000429-2026
5th January 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/081077-2025
9th December 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05f1d3-2026-01-05T16:03:44Z",
"date": "2026-01-05T16:03:44Z",
"ocid": "ocds-h6vhtk-05f1d3",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PDCW-9799-LDMH",
"name": "ClwydAlyn Housing",
"identifier": {
"scheme": "GB-PPON",
"id": "PDCW-9799-LDMH"
},
"address": {
"streetAddress": "72 Ffordd William Morgan",
"locality": "St Asaph",
"postalCode": "LL17 0JD",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL13"
},
"contactPoint": {
"name": "Andrew Hensey",
"email": "andrew.hensey@clwydalyn.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.clwydalyn.co.uk/",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-IP22360R",
"name": "ClwydAlyn Housing",
"identifier": {
"scheme": "GB-COH",
"id": "IP22360R"
},
"address": {
"streetAddress": "72 Ffordd William Morgan",
"locality": "St Asaph",
"postalCode": "LL17 0JD",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL13"
},
"contactPoint": {
"name": "Andrew Hensey",
"email": "andrew.hensey@clwydalyn.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.clwydalyn.co.uk/",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
}
],
"buyer": {
"id": "GB-COH-IP22360R",
"name": "ClwydAlyn Housing"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "This PIN is for information and early engagement only and is not a call for competition.",
"dueDate": "2026-01-01T23:59:59+00:00",
"status": "scheduled"
}
],
"documents": [
{
"id": "081077-2025",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/081077-2025",
"datePublished": "2025-12-09T14:29:04Z",
"format": "text/html"
}
]
},
"tender": {
"id": "ocds-h6vhtk-05f1d3",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Finance and Accounting System",
"description": "ClwydAlyn is seeking qualified and experienced vendors for the selection, licensing, implementation, training, and ongoing support of a modern, integrated Finance and Accounting System, inclusive of a robust Procure-to-Pay (P2P) module.",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UKL23",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL24",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL13",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL12",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL11",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL23",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL24",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL13",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL12",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL11",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 1,
"amount": 1,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"lots": [
{
"id": "1",
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2029-04-01T23:59:59+01:00",
"maxExtentDate": "2031-04-01T23:59:59+01:00"
},
"hasRenewal": true,
"status": "active",
"value": {
"amountGross": 1,
"amount": 1,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality response",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
}
]
},
"renewal": {
"description": "The resulting contract will be awarded for 3 years initial term effective from April 2026, with an option to extend for up to two further periods of 12 months each (3 + 1 + 1 years)."
}
}
],
"communication": {
"futureNoticeDate": "2026-01-05T23:59:59+00:00"
},
"status": "active",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"submissionMethodDetails": "To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/9J9882V7C2 If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en",
"cy"
]
},
"tenderPeriod": {
"endDate": "2026-02-02T16:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2026-01-26T16:00:00+00:00"
},
"awardPeriod": {
"endDate": "2026-03-03T23:59:59+00:00"
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "000429-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/000429-2026",
"datePublished": "2026-01-05T16:03:44Z",
"format": "text/html"
}
]
},
"language": "en"
}