Tender

AC Equipment and Cold rooms

UNIVERSITY OF DUNDEE

This public procurement record has 1 release in its history.

Tender

15 Dec 2025 at 16:44

Summary of the contracting process

The University of Dundee is actively seeking suppliers through an open procurement procedure for its "AC Equipment and Cold rooms" tender, focusing on repair and maintenance services. This tender involves annual services for AC equipment and cold rooms, including both planned and reactive maintenance, to ensure efficient operation and compliance with manufacturers’ guidelines. It falls under the industry category of repair and maintenance services and is located in Dundee, Scotland (region UKM71). The procurement process is currently at the tender stage, with submissions being accepted electronically. Key deadlines include the tender period ending on 23 January 2026 at noon, followed by the bid opening at 12:30 pm on the same day, and the bid validity stretching until 30 June 2026.

This tender offers a substantial potential for business growth for companies specializing in HVAC systems and maintenance services. Businesses with the capability to meet the University of Dundee’s requirements for servicing AC units — particularly those with employees registered in the F Gas certification — will find this contract particularly suitable. The emphasis on both quality and price in award criteria suggests an opportunity for companies able to deliver high-standard services at competitive rates. The open procedure invites broad participation, making it accessible for companies looking to expand their portfolio in the public sector, especially those experienced in servicing educational institutions like the University of Dundee.

How relevant is this notice?

Notice Information

Notice Title

AC Equipment and Cold rooms

Notice Description

Annual AC Equipment and Coldroom service and maintenance including a reactive call out cover, as per Full asset list of university plant. Servicing to be done in accordance with Manufacturers guidelines and University of Dundee scope University of Dundee Scope of annual servicing where applicable. AC equipment indoor and outdoor to be checked for correct/efficient operation, cleaning and note any defects. The contractor should inform of any equipment that is now obsolete to allow for planned upgrades. Refrigerant levels should be checked and reported on to allow for continuous maintenance of the F gas registers. Spares to be kept on site for crucial equipment e.g data centres.

Lot Information

Lot 1

Service and maintenance Contract, as per manufacturers guidelines, the recommendation of annual servicing is to be carried out. Annual AC Equipment and Cold room service and maintenance including a reactive call out cover.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f617
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083054-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services


CPV Codes

39717000 - Fans and air-conditioning appliances

39717200 - Air-conditioning appliances

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

42512000 - Air-conditioning installations

42512200 - Wall air-conditioning machines

42512500 - Parts of air-conditioning machines

45331200 - Ventilation and air-conditioning installation work

45331220 - Air-conditioning installation work

45331221 - Partial air-conditioning installation work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Dec 20252 weeks ago
Submission Deadline
23 Jan 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF DUNDEE
Contact Name
Stewart Hamilton Kerr
Contact Email
s.v.kerr@dundee.ac.uk
Contact Phone
+44 1382386810

Buyer Location

Locality
DUNDEE
Postcode
DD1 4HN
Post Town
Dundee
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City

Local Authority
Dundee City
Electoral Ward
West End
Westminster Constituency
Dundee Central

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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