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Disposal of Waste and Surplus Petrol, Oils and Lubricants (POL)

Defence Equipment and Support

This public procurement record has 4 releases in its history.

Planning

09 Jul 2026 at 13:52

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

05 Jun 2026 at 12:39

UK2 - Preliminary Market Engagement Notice
Planning

04 Jun 2026 at 13:25

UK2 - Preliminary Market Engagement Notice
Planning

17 Dec 2025 at 12:38

UK1 - Pipeline Notice
Summary of the contracting process

The Defence Equipment and Support organisation, representing the UK central government, is embarking on a procurement process entitled "Disposal of Waste and Surplus Petrol, Oils and Lubricants (POL)". This initiative is currently in the planning stage with the latest updates issued on 9 July 2026. The procurement involves the ethical and compliant collection, recycling, and disposal of POL products, including kerosene jet type fuels, unleaded petrol, diesel, and lubricating oils. Potential suppliers are invited to participate in a Preliminary Market Engagement Notice to explore and suggest innovative waste management solutions. Location for the project delivery is the UK, and a Supplier Industry Engagement event is scheduled for 28 July 2026 via Microsoft Teams, with required registration by 20 July 2026 at 16:00 BST. The contract is expected to start on 15 March 2027 and conclude on 14 March 2031, with a total estimated value of £18,500,000 excluding VAT.

This procurement process provides a significant opportunity for businesses, especially SMEs, aiming to expand their services in waste management and recycling industries. Organisations with expertise in ethical disposal and innovative recycling technologies will find this project particularly beneficial. The project emphasizes efficiency, innovation, and compliance with environmental regulations, making it an ideal tender for companies offering advanced, scalable waste management solutions. Participating businesses can leverage this project to establish long-term partnerships, demonstrating flexibility and the ability to adapt to evolving operational requirements, thereby entering a sustainable growth trajectory within the UK defence sector.

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Notice Information

Notice Title

Disposal of Waste and Surplus Petrol, Oils and Lubricants (POL)

Notice Description

Compliant and Ethical Disposal of Waste and Surplus Petrol, Oils and Lubricants (POL)

Planning Information

This is a Preliminary Market Engagement Notice (UK2) issued to inform the market of early engagement activities in relation to a potential future requirement for the Compliant and Ethical Collection, Recycling and Disposal of Petrol, Oils and Lubricants (POL). Participation in this engagement exercise: • Is voluntary • Will not be formally evaluated • Will not confer any advantage or disadvantage in any future procurement • Is being undertaken solely to help the Authority understand market capability, capacity, and potential delivery approaches The Defence Recycling and Disposal Team would like to engage with industry to better understand the options available for the provision of a compliant, safe, and efficient POL collection, recycling, recovery and disposal service. The figures below provide an indication of throughput under the current contract and are intended to support suppliers in understanding the scale, consistency and potential of the requirement. They are provided for information purposes only and do not constitute a commitment or guarantee of future volumes or demand. Based on a typical 12-month period, approximate activity levels are: • Total number of taskings: 560 • Total volume of POL (all types): 8,950,000 litres These volumes demonstrate a steady and sustained level of operational activity, providing a strong and reliable baseline for service delivery. The Authority anticipates an ongoing requirement of this nature and is seeking to establish a collaborative, long-term relationship with supplier(s) capable of supporting evolving operational needs. The contract offers opportunities for suppliers to add value through efficient delivery models, innovation and continuous improvement, particularly in response to fluctuating demand and operational priorities. Suppliers are encouraged to propose flexible and scalable solutions that enhance resilience, optimise performance and support future growth in the requirement. The Authority requires a Contractor(s) to provide a compliant, safe and efficient service for the collection, transport, treatment, recovery and disposal of POL waste arising from: • Military land establishments (bases, depots and airfields) • Naval vessels (alongside, dockyard and afloat operations where applicable) The service shall ensure full legal compliance, environmental protection and minimal disruption to operational activities. The Authority is undertaking this market engagement activity to: • Understand market capability and capacity • Identify compliant and innovative waste management solutions • Gather input on commercial models and delivery approaches • Inform a potential future procurement strategy Supplier Industry Engagement Event and One-to-One Sessions The Authority previously undertook an Early Market Engagement (EME) exercise through a Request for Information (RFI), which closed on 1 July 2026. To complement this activity, the Authority will host a Supplier Industry Event via Microsoft Teams on 28 July 2026, from 10:30 to 11:15 BST, providing suppliers with a further opportunity to engage and gain additional insight into the proposed procurement The purpose of the event is to: • Provide an overview of the requirement and anticipated procurement approach • Outline the Authority's key commercial, operational and sustainability objectives • Share information regarding the scale, scope and potential future requirements • Encourage supplier collaboration, innovation and early engagement The event will be open to all interested suppliers, regardless of whether they have participated in any previous engagement activity. Those Suppliers that have responded to RFI will be contacted directly. One-to-One Supplier Sessions Following the industry event, the Authority will offer optional 30-minute one-to-one engagement sessions with interested suppliers on 28 and 29 July 2026. These sessions are intended to: • Provide an opportunity for suppliers to raise questions and seek clarification Further details regarding registration and scheduling will be communicated to interested suppliers. The Authority may share anonymised findings from the engagement activities to support transparency and equal access to information. Suppliers should clearly identify any commercially sensitive information provided during the engagement process. The Authority reserves the right to: • Amend or discontinue this engagement activity • Use information gathered to help inform any future procurement • Publish further engagement opportunities or notices as appropriate This notice is not a call for competition and does not commit the Authority to commence any procurement process. Registration Process Suppliers wishing to attend the Supplier Industry Engagement Event must register their interest by emailing DESOD-DRDTContractRelet@mod.gov.uk no later than 16:00hrs 20 July 2026. Please use “715733508 Registration for Supplier Industry Engagement Event 28 & 29 July 2026” in email title. Registration requests should include: • Organisation name • Attendee name(s) (Max 2 per organisation) • Job title(s) • Contact email address(es) • Indication of whether the supplier wishes to request a one-to-one session Following registration, the Authority will issue a Microsoft Teams invitation together with any joining instructions and relevant engagement material.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f7cc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064731-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

09100000 - Fuels

09131100 - Kerosene jet type fuels

09132100 - Unleaded petrol

09134100 - Diesel oil

09134200 - Diesel fuel

09211000 - Lubricating oils and lubricating agents

79342000 - Marketing services

Notice Value(s)

Tender Value
£18,500,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
29 Jul 2026Expired
Award Date
Not specified
Contract Period
15 Mar 2027 - 14 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Defence Equipment and Support
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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