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Refrigeration Maintenance Planned and Reactive

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

This public procurement record has 3 releases in its history.

Award

18 Sep 2026 at 11:21

UK6 - Contract Award Notice
Tender

21 May 2026 at 18:20

UK4 - Tender Notice
Planning

24 Dec 2025 at 13:09

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hampshire and Isle of Wight Healthcare NHS Foundation Trust procured commercial refrigeration maintenance services across its healthcare estate. The requirement covers planned preventative maintenance and reactive call-out services for refrigeration equipment, including repair and maintenance of cooler groups (CPV 50730000). The work is delivered in the Hampshire and Isle of Wight area. It is a single service requirement rather than a multi-lot programme. The buyer is an NHS foundation trust, so suppliers need to understand the operational demands of maintaining refrigeration assets in healthcare settings, including the importance of responsive fault attendance and reliable preventative maintenance. The procurement is suitable for small and medium-sized enterprises and voluntary, community and social enterprise organisations.

The procurement has been awarded following an open procedure. Five bids reached the final stage, all from SMEs. J.C. Watson Mechanical Limited was awarded the contract on 18 September 2026 for £232,518 excluding VAT, or £279,021 including VAT. The contract runs from 1 December 2026 to 30 November 2029, with renewal options described as 3+1+1+1 and a maximum extent date of 30 November 2032. The tender value was £360,000 excluding VAT, or £432,000 including VAT. Evaluation weighted technical quality at 60% and commercial cost at 40%. The tender submission deadline was 25 June 2026, and the award decision period ended on 2 September 2026.

This award shows established demand from the Trust for a specialist refrigeration maintenance provider able to combine planned preventative maintenance with reactive call-outs. A credible competitor for a future requirement would need practical expertise in maintaining and repairing commercial refrigeration and cooler-group equipment, together with the operational capacity to provide dependable responses when assets fail. The strong weighting given to technical quality indicates that service capability, maintenance methods, technical competence and delivery arrangements are likely to matter more than price alone. The opportunity attracted five final-stage SME bids, confirming that the requirement can be delivered by an appropriately resourced smaller specialist. Suppliers with healthcare-estate experience, reliable field coverage across Hampshire and the Isle of Wight, and robust arrangements for preventative scheduling and emergency response would be well placed.

How relevant is this notice?

Notice Information

Notice Title

Refrigeration Maintenance Planned and Reactive

Notice Description

Planned preventative maintenance, Reactive call out services for Refrigeration.

Planning Information

Hampshire & Isle of Wight Healthcare NHS Foundation Trust (H&IOW) currently holds contracts for the maintenance and reactive call-outs of various commercial refrigeration assets. These contracts are due for renewal in November 2026. To explore opportunities for enhancing service delivery and reducing costs, we are engaging with leading suppliers for pre-tender discussions. We will host supplier meetings on Thursday, 22 January 2026, between 10:00 and 16:00, via Microsoft Teams. Spaces will be allocated on a first-come, first-served basis. To register your interest, please email charlotte.bligdon1@nhs.net.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05fd52
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088577-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value
£360,000 £100K-£500K
Lots Value
£360,000 £100K-£500K
Awards Value
£232,518 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20261 months ago
Submission Deadline
25 Jun 2026Expired
Future Notice Date
19 Jun 2026Expired
Award Date
18 Sep 20261 months ago
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO40 2RZ
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ South East (England)
Local Authority
New Forest
Electoral Ward
Ashurst, Bramshaw, Copythorne & Netley Marsh
Westminster Constituency
New Forest East

Supplier Information

Number of Suppliers
1
Supplier Name

J.C. Watson Mechanical Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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