Award

Modus Data File Sharing

THE POLICE AND CRIME COMMISSIONER FOR SURREY

This public procurement record has 2 releases in its history.

Award

05 Jan 2026 at 10:42

UK7 - Contract Details Notice
Award

05 Jan 2026 at 10:37

UK5 - Transparency Notice
Summary of the contracting process

The procurement process for the Modus Data File Sharing project, spearheaded by The Police and Crime Commissioner for Surrey, involves facilitating the sharing of files and data across partner agencies through a multi-agency approach. The contracting authority is a sub-central public authority based in Guildford, Surrey, UK. This project falls under the information systems industry category and is situated within the UK's South East region (UKJ2). The procurement process is currently at the award stage, following a direct procurement method below threshold, thus executed without open competition. The contract commenced on 5 January 2026, running until 31 October 2026, with possibilities for extension up to 31 October 2028. Documentation related to this procurement was published on 5 January 2026.

This tender presents business growth opportunities for large-scale organisations providing goods related to information systems. Paloma Systems Ltd, based in Brighton, has been awarded this contract, indicating a market need and opportunity area for sizable suppliers within the IT solutions sector, specifically those specialising in data file sharing platforms. The contract's extension options may offer continuing collaborative engagement, which is beneficial for established businesses aiming to expand their footprint within public sector contracts. Businesses with expertise in collaborating with multi-agency partners in the public authority sector would be particularly well-suited to engage in such contracts.

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Notice Information

Notice Title

Modus Data File Sharing

Notice Description

This is an information sharing platform used by the MARAC department allowing the sharing of files and data with partner agencies, allowing a multi agency approach. Delay publishing notice: Contract details: Start Date: 01/11/2025 End Date: 31/10/2026 Maximum Term of the Contract, allowing for any permissible extensions set out in the Contract Ultimate End Date: 31/10/2028 Extension Options: 2 x 12 month extensions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ff13
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000189-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48810000 - Information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£58,887 Under £100K
Contracts Value
£58,887 Under £100K

Notice Dates

Publication Date
5 Jan 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
5 Jan 20261 months ago
Contract Period
5 Jan 2026 - 31 Oct 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR SURREY
Contact Name
Not specified
Contact Email
jointprocurementservice@surrey.police.uk
Contact Phone
Not specified

Buyer Location

Locality
GUILDFORD
Postcode
GU3 1YJ
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Stoke
Westminster Constituency
Guildford

Supplier Information

Number of Suppliers
1
Supplier Name

PALOMA SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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