Notice Information
Notice Title
PRP291 Servicing and Repairs of Air Conditioning and Air Handling Units/ Heating Ventilation (HVAC)
Notice Description
Contractor to carry out the servicing and maintenance of air conditioning and air handling units to all of their premises throughout the county of Derbyshire
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-060303
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/047505-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
50700000 - Repair and maintenance services of building installations
50730000 - Repair and maintenance services of cooler groups
Notice Value(s)
- Tender Value
- £400,000 £100K-£500K
- Lots Value
- £400,000 £100K-£500K
- Awards Value
- £449,424 £100K-£500K
- Contracts Value
- £324,712 £100K-£500K
Notice Dates
- Publication Date
- 22 May 20261 months ago
- Submission Deadline
- 10 Feb 2026Expired
- Future Notice Date
- Not specified
- Award Date
- 12 Apr 20263 months ago
- Contract Period
- 20 May 2026 - 31 Mar 2027 6-12 months
- Recurrence
- 2029-10-30
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active, Cancelled
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DERBYSHIRE COUNTY COUNCIL
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- MATLOCK
- Postcode
- DE4 3AG
- Post Town
- Derby
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF1 Derbyshire and Nottinghamshire
- Small Region (ITL 3)
- TLF13 South and West Derbyshire
- Delivery Location
- TLF1 Derbyshire and Nottinghamshire
-
- Local Authority
- Derbyshire Dales
- Electoral Ward
- Matlock West
- Westminster Constituency
- Derbyshire Dales
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/047505-2026
22nd May 2026 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/043185-2026
11th May 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/042310-2026
8th May 2026 - Procurement termination notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/033506-2026
13th April 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/010132-2026
4th February 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/001934-2026
9th January 2026 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-060303-2026-05-22T09:10:12+01:00",
"date": "2026-05-22T09:10:12+01:00",
"ocid": "ocds-h6vhtk-060303",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PWZQ-2162-JJQL",
"name": "Derbyshire County Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PWZQ-2162-JJQL"
},
"address": {
"streetAddress": "County Hall",
"locality": "Matlock",
"postalCode": "DE4 3AG",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKF13"
},
"contactPoint": {
"email": "Countyprocurementcompliance.team@derbyshire.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
],
"url": "https://www.derbyshire.gov.uk/home.aspx"
}
},
{
"id": "GB-COH-00229334",
"name": "WILLIAM FREER LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "00229334"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PGCM-9386-JGVV"
}
],
"address": {
"streetAddress": "360 Melton Road",
"locality": "Leicester",
"postalCode": "LE4 7SL",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKF21"
},
"contactPoint": {
"email": "G.W-SMITH@WILLIAMFREER.CO.UK"
},
"roles": [
"supplier"
],
"details": {
"url": "http://www.williamfreer.co.uk",
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PWZQ-2162-JJQL",
"name": "Derbyshire County Council"
},
"tender": {
"id": "ocds-h6vhtk-060303",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "PRP291 Servicing and Repairs of Air Conditioning and Air Handling Units/ Heating Ventilation (HVAC)",
"description": "Contractor to carry out the servicing and maintenance of air conditioning and air handling units to all of their premises throughout the county of Derbyshire",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "50730000",
"description": "Repair and maintenance services of cooler groups"
}
],
"deliveryAddresses": [
{
"region": "UKF1",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF1",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 480000,
"amount": 400000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"aboveThreshold": true,
"submissionMethodDetails": "https://procontract.due-north.com/Opportunities",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-02-10T11:00:00Z"
},
"enquiryPeriod": {
"endDate": "2026-01-23T11:00:00Z"
},
"awardPeriod": {
"endDate": "2026-03-06T23:59:59Z"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 480000,
"amount": 400000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Quality",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Quality",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-03-31T00:00:00+01:00",
"endDate": "2027-03-30T23:59:59+01:00"
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "L-1",
"documentType": "biddingDocuments",
"url": "https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=b8faa3ab-64ed-f011-813c-005056b64545"
},
{
"id": "001934-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/001934-2026",
"datePublished": "2026-01-09T14:44:22Z",
"format": "text/html"
},
{
"id": "010132-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/010132-2026",
"datePublished": "2026-02-04T16:03:16Z",
"format": "text/html"
},
{
"id": "042310-2026",
"documentType": "tenderCancellationNotice",
"noticeType": "UK12",
"description": "Procurement termination notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/042310-2026",
"datePublished": "2026-05-08T10:13:01+01:00",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2029-10-30T23:59:59Z"
},
{
"startDate": "2029-10-30T23:59:59Z"
}
]
},
"amendments": [
{
"id": "010132-2026",
"description": "Changes to TUPE information - extension to tender deadline"
}
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 18,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 14,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 14,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"status": "active",
"date": "2026-04-13T00:00:00+01:00",
"value": {
"amountGross": 149654.4,
"amount": 124712,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": false,
"suppliers": [
{
"id": "GB-COH-00229334",
"name": "WILLIAM FREER LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "50730000",
"description": "Repair and maintenance services of cooler groups"
}
],
"deliveryAddresses": [
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"contractPeriod": {
"startDate": "2026-05-01T00:00:00+01:00",
"endDate": "2027-03-31T23:59:59+01:00"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "033506-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/033506-2026",
"datePublished": "2026-04-13T21:47:08+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2026-04-13T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-04-24T23:59:59+01:00",
"status": "scheduled"
}
]
},
{
"id": "2",
"status": "active",
"date": "2026-04-13T00:00:00+01:00",
"value": {
"amountGross": 389654.4,
"amount": 324712,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-00229334",
"name": "WILLIAM FREER LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "50700000",
"description": "Repair and maintenance services of building installations"
}
],
"deliveryAddresses": [
{
"region": "UKF1",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF1",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"contractPeriod": {
"startDate": "2026-05-21T00:00:00+01:00",
"endDate": "2027-03-31T23:59:59+01:00",
"maxExtentDate": "2030-03-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "3 number 12 month extension available, to align with LGR and departmental co terminus contract end dates"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "043185-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/043185-2026",
"datePublished": "2026-05-11T16:36:42+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2026-04-13T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-05-21T23:59:59+01:00",
"status": "scheduled"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"status": "cancelled",
"statusDetails": "incorrect contract value submitted",
"finalStatusDate": "2026-05-08T00:00:00+01:00"
},
{
"id": "2",
"awardID": "2",
"status": "active",
"period": {
"startDate": "2026-05-21T00:00:00+01:00",
"endDate": "2027-03-31T23:59:59+01:00",
"maxExtentDate": "2030-03-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "3 12 month extensions"
},
"value": {
"amountGross": 389654.4,
"amount": 324712,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2026-05-20T00:00:00+01:00",
"noAgreedMetricsRationale": "KPI's have been set but due to value these do not need to be published",
"documents": [
{
"id": "047505-2026",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/047505-2026",
"datePublished": "2026-05-22T09:10:12+01:00",
"format": "text/html"
}
]
}
]
}