Tender

PRP291 Servicing and Repairs of Air Conditioning and Air Handling Units/ Heating Ventilation (HVAC

DERBYSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

TenderUpdate

04 Feb 2026 at 16:03

UK4 - Tender Notice
Tender

09 Jan 2026 at 14:44

UK4 - Tender Notice
Summary of the contracting process

Derbyshire County Council has issued a tender titled "PRP291 Servicing and Repairs of Air Conditioning and Air Handling Units/Heating Ventilation (HVAC)" under the industry category for repair and maintenance services of cooler groups. The tender falls within the services procurement category and is administered via an open procedure. The procurement covers the county of Derbyshire, UK, with a total contract value anticipated at £480,000.0 (gross). The deadline for tender submissions is set for 10th February 2026, with submissions to be made electronically. The procurement process, currently in the tender stage, allows for electronic submissions in English until the specified deadline. The contracting authority operates under sub-central government public authority classification.

This tender presents substantial opportunities for businesses specializing in HVAC servicing and maintenance, particularly for those capable of meeting the technical and quality requirements set forth by the council, which weighs technical quality at 60%. Small and Medium-sized Enterprises (SMEs) are encouraged, offering them a platform to demonstrate their expertise in routine service and repair work across multiple locations. Engaging with this contract could provide sustained business growth through steady work, as the contract is scheduled to commence on 31st March 2026 and conclude on 30th March 2027, with potential for future recurrence. Qualified HVAC contractors equipped to offer competitive pricing and high-quality service are well-suited to compete for this opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

PRP291 Servicing and Repairs of Air Conditioning and Air Handling Units/ Heating Ventilation (HVAC

Notice Description

Derbyshire County Council (DCC) is currently seeking to appoint a fully registered and experienced commercial Contractor to carry out the servicing and maintenance of air conditioning and air handling units to all of their premises throughout the county of Derbyshire

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060303
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010132-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Feb 20261 months ago
Submission Deadline
10 Feb 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Mar 2026 - 30 Mar 2027 6-12 months
Recurrence
2029-10-30

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MATLOCK
Postcode
DE4 3AG
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-060303-2026-02-04T16:03:16Z",
    "date": "2026-02-04T16:03:16Z",
    "ocid": "ocds-h6vhtk-060303",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWZQ-2162-JJQL",
            "name": "Derbyshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWZQ-2162-JJQL"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Matlock",
                "postalCode": "DE4 3AG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF13"
            },
            "contactPoint": {
                "email": "Countyprocurementcompliance.team@derbyshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWZQ-2162-JJQL",
        "name": "Derbyshire County Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-060303",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "PRP291 Servicing and Repairs of Air Conditioning and Air Handling Units/ Heating Ventilation (HVAC",
        "description": "Derbyshire County Council (DCC) is currently seeking to appoint a fully registered and experienced commercial Contractor to carry out the servicing and maintenance of air conditioning and air handling units to all of their premises throughout the county of Derbyshire",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50730000",
                        "description": "Repair and maintenance services of cooler groups"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 480000,
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://procontract.due-north.com/Opportunities",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-02-10T11:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-23T11:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-03-06T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 480000,
                    "amount": 400000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical Quality",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical Quality",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-03-31T00:00:00+01:00",
                    "endDate": "2027-03-30T23:59:59+01:00"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "url": "https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=b8faa3ab-64ed-f011-813c-005056b64545"
            },
            {
                "id": "001934-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/001934-2026",
                "datePublished": "2026-01-09T14:44:22Z",
                "format": "text/html"
            },
            {
                "id": "010132-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010132-2026",
                "datePublished": "2026-02-04T16:03:16Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-10-30T23:59:59Z"
                },
                {
                    "startDate": "2029-10-30T23:59:59Z"
                }
            ]
        },
        "amendments": [
            {
                "id": "010132-2026",
                "description": "Changes to TUPE information - extension to tender deadline"
            }
        ]
    },
    "language": "en"
}