Notice Information
Notice Title
Vitaldata Renal Information System (Maintenance of)
Notice Description
The renewal of the maintenance contract for VitalData, the primary electronic patient record system used within the Swansea Bay Renal Unit. The annual fee covers database maintenance, system support, and the upkeep of multiple interfaces that connect VitalData with key NHS Wales systems (including LIMS, WCP, and PKB). VitalPulse Ltd is both the developer and the sole supplier of VitalData, delivering a fully bespoke support service for the software.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06066d
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/014657-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Direct
- Procurement Method Details
- Below threshold - without competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
-
- CPV Codes
50000000 - Repair and maintenance services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £71,985 Under £100K
- Contracts Value
- £71,985 Under £100K
Notice Dates
- Publication Date
- 18 Feb 20264 days ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 15 Jan 20261 months ago
- Contract Period
- 31 Mar 2026 - 31 Mar 2027 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SWANSEA BAY UNIVERSITY HEALTH BOARD
- Additional Buyers
- Contact Name
- Jessie Beavan
- Contact Email
- jessie.beavan@wales.nhs.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- PORT TALBOT
- Postcode
- SA12 7BR
- Post Town
- Swansea
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL4 Mid and South West Wales
- Small Region (ITL 3)
- TLL44 Neath Port Talbot
- Delivery Location
- Not specified
-
- Local Authority
- Neath Port Talbot
- Electoral Ward
- Aberavon
- Westminster Constituency
- Aberafan Maesteg
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/014657-2026
18th February 2026 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/003397-2026
15th January 2026 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-06066d-2026-02-18T11:14:19Z",
"date": "2026-02-18T11:14:19Z",
"ocid": "ocds-h6vhtk-06066d",
"initiationType": "tender",
"parties": [
{
"id": "GB-NHS-7A3",
"name": "Swansea Bay University Health Board",
"identifier": {
"scheme": "GB-NHS",
"id": "7A3"
},
"address": {
"streetAddress": "1 Talbot Gateway",
"locality": "Port Talbot",
"postalCode": "SA12 7BR",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL17"
},
"contactPoint": {
"name": "Jessie Beavan",
"email": "jessie.beavan@wales.nhs.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
"classifications": [
{
"id": "publicAuthorityCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - central government"
},
{
"id": "GB-WLS",
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"description": "Welsh devolved regulations apply"
},
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-NHS-RQF",
"name": "NHS Wales Shared Service Partnership",
"identifier": {
"scheme": "GB-NHS",
"id": "RQF"
},
"address": {
"streetAddress": "Neath Port Talbot Hospital",
"locality": "Port Talbot",
"postalCode": "SA12 7BX",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL17"
},
"contactPoint": {
"name": "Jessie Beavan",
"email": "jessie.beavan@wales.nhs.uk"
},
"roles": [
"procuringEntity"
],
"roleDetails": "Undertaking the procurement process"
},
{
"id": "GB-PPON-PVPB-6517-YNMJ",
"name": "VitalPulse LTD",
"identifier": {
"scheme": "GB-PPON",
"id": "PVPB-6517-YNMJ"
},
"address": {
"streetAddress": "D Dutch Bard, Old Park Farm, Main Road Ford End",
"locality": "Chelmsford",
"postalCode": "CM3 1LN",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKH36"
},
"contactPoint": {
"email": "rob@vitalpulse.com",
"telephone": "01371876242"
},
"roles": [
"supplier"
],
"details": {
"scale": "large",
"vcse": false
}
}
],
"buyer": {
"id": "GB-NHS-7A3",
"name": "Swansea Bay University Health Board"
},
"tender": {
"id": "PS2209/26",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Vitaldata Renal Information System (Maintenance of)",
"description": "The renewal of the maintenance contract for VitalData, the primary electronic patient record system used within the Swansea Bay Renal Unit. The annual fee covers database maintenance, system support, and the upkeep of multiple interfaces that connect VitalData with key NHS Wales systems (including LIMS, WCP, and PKB). VitalPulse Ltd is both the developer and the sole supplier of VitalData, delivering a fully bespoke support service for the software.",
"status": "complete",
"procurementMethod": "direct",
"procurementMethodDetails": "Below threshold - without competition",
"lots": [
{
"id": "1",
"status": "complete"
}
]
},
"awards": [
{
"id": "1",
"title": "VITALDATA RENAL INFORMATION SOFTWARE SYSTEM (MAINTENANCE OF).",
"status": "active",
"value": {
"amountGross": 86382,
"amount": 71985,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": false,
"suppliers": [
{
"id": "GB-PPON-PVPB-6517-YNMJ",
"name": "VitalPulse LTD"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
}
],
"deliveryAddresses": [
{
"region": "UKL18",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL18",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2027-03-31T23:59:59+01:00"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "003397-2026",
"documentType": "awardNotice",
"noticeType": "UK5",
"description": "Transparency notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/003397-2026",
"datePublished": "2026-01-15T11:06:38Z",
"format": "text/html"
}
],
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-03-09T23:59:59+00:00",
"status": "scheduled"
}
]
}
],
"language": "en",
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "VitalData Renal Information System (Maintenance of)",
"status": "active",
"period": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2027-03-31T23:59:59+01:00"
},
"value": {
"amountGross": 86382,
"amount": 71985,
"currency": "GBP"
},
"aboveThreshold": false,
"dateSigned": "2026-02-16T00:00:00+00:00",
"documents": [
{
"id": "014657-2026",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/014657-2026",
"datePublished": "2026-02-18T11:14:19Z",
"format": "text/html"
}
]
}
]
}