Award

Invoice Capture Solution

POLICE AND CRIME COMMISSIONER FOR SOUTH WALES

This public procurement record has 1 release in its history.

Award

16 Jan 2026 at 14:51

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process for an Invoice Capture Solution, overseen by the Police and Crime Commissioner for South Wales, has been completed. This tender pertains to the development of a software system aimed at automating invoice capture, categorised under financial systems software development services. The contract was awarded to PROACTIS LIMITED, a SME based in Wetherby, United Kingdom. The procurement process was executed as a below-threshold exercise, and the contract's active period spans from 1st February 2026 to 31st January 2029, with a gross value of £96,105.60. The award stage was set as active on 16th January 2026, confirming the allocation of the contract.

This tender offers significant business growth opportunities for companies involved in IT services, particularly those specialising in software development for financial systems. SMEs, like PROACTIS LIMITED, which have a proven track record in such services, stand to benefit from similar future procurement processes. The involvement of a public authority such as the Police and Crime Commissioner for South Wales indicates potential for further collaboration with sub-central government bodies. Businesses capable of delivering innovative technological solutions in the public sector could strategically position themselves to take advantage of upcoming tenders in related fields.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Invoice Capture Solution

Notice Description

Software system to automate the capture of invoices

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0607d0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003971-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212442 - Financial systems software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£80,088 Under £100K

Notice Dates

Publication Date
16 Jan 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Jan 20261 months ago
Contract Period
1 Feb 2026 - 31 Jan 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POLICE AND CRIME COMMISSIONER FOR SOUTH WALES
Contact Name
Not specified
Contact Email
swp-procurement@south-wales.police.uk
Contact Phone
Not specified

Buyer Location

Locality
BRIDGEND
Postcode
CF31 3SU
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Bridgend
Electoral Ward
Brackla East and Coychurch Lower
Westminster Constituency
Bridgend

Supplier Information

Number of Suppliers
1
Supplier Name

PROACTIS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0607d0-2026-01-16T14:51:22Z",
    "date": "2026-01-16T14:51:22Z",
    "ocid": "ocds-h6vhtk-0607d0",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PYVQ-9856-GTXR",
            "name": "Police and Crime Commissioner for South Wales",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYVQ-9856-GTXR"
            },
            "address": {
                "streetAddress": "Cowbridge Road",
                "locality": "BRIDGEND",
                "postalCode": "CF31 3SU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL17"
            },
            "contactPoint": {
                "email": "swp-procurement@south-wales.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-03182974",
            "name": "PROACTIS LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "03182974"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PCDR-4412-CXNH"
                }
            ],
            "address": {
                "streetAddress": "2nd Floor 1 Riverview Court",
                "locality": "Wetherby",
                "postalCode": "LS22 6LE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE42"
            },
            "contactPoint": {
                "email": "bid.management@proactis.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.proactis.com",
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PYVQ-9856-GTXR",
        "name": "Police and Crime Commissioner for South Wales"
    },
    "tender": {
        "id": "ICT 1393",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Invoice Capture Solution",
        "description": "Software system to automate the capture of invoices",
        "status": "complete",
        "procurementMethodDetails": "Below threshold - unknown",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-COH-03182974",
                    "name": "PROACTIS LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "72212442",
                            "description": "Financial systems software development services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKL",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Invoice Capture Software",
            "status": "active",
            "period": {
                "startDate": "2026-02-01T00:00:00Z",
                "endDate": "2029-01-31T23:59:59Z"
            },
            "value": {
                "amountGross": 96105.6,
                "amount": 80088,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2026-01-16T00:00:00Z",
            "documents": [
                {
                    "id": "003971-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/003971-2026",
                    "datePublished": "2026-01-16T14:51:22Z",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}