PHW-FTS-61825 MEDIA MANAGEMENT TO SUPPORT AND PROMOTE THE NATIONAL HEALTHY WEIGHT HEALTHY YOU PROGRAMME

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-060a69-2026-04-22T09:48:12+01:00",
    "date": "2026-04-22T09:48:12+01:00",
    "ocid": "ocds-h6vhtk-060a69",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXWV-6492-CGMN",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXWV-6492-CGMN"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court,",
                "locality": "Cardiff",
                "postalCode": "CF14 3UZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Alexandra Woodward",
                "email": "Alexandra.Woodward@wales.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    },
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PTTN-2794-JWGQ",
            "name": "Orchard Media and Events Group Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTTN-2794-JWGQ"
            },
            "address": {
                "streetAddress": "Trade Street",
                "locality": "Cardiff",
                "postalCode": "CF10 5DT",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "email": "tim.powell@thinkorchard.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": true,
                "shelteredWorkshop": true
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXWV-6492-CGMN",
        "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
    },
    "planning": {
        "noEngagementNoticeRationale": "A preliminary market engagement exercise was not undertaken as the requirement is well-defined, routine in nature, and the Trust has a clear understanding of the market based on recent similar procurements. No issues were identified that required early supplier input, and the procurement route, specification, and budget were already confirmed by the Trust. Undertaking PME would not have provided additional value or altered the scope or approach. A fully open and competitive tender process will ensure transparency, equal treatment, and adequate opportunity for all suppliers to participate."
    },
    "tender": {
        "id": "PHW-FTS-61825",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "PHW-FTS-61825 MEDIA MANAGEMENT TO SUPPORT AND PROMOTE THE NATIONAL HEALTHY WEIGHT HEALTHY YOU PROGRAMME",
        "description": "The procurement and commission of a suitably qualified and experienced agency to assist in the planning, buying and evaluation of a range of media all aimed at promoting the achievement and maintenance of a healthy weight. The Health Improvement Division (HID) of Public Health Wales (PHW) sought, via open competition, to commission a suitably qualified and experienced agency to assist in the planning, buying and evaluation of a range of media all aimed at promoting the achievement and maintenance of a healthy weight.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79340000",
                        "description": "Advertising and marketing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 480000,
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "All tender submissions must be made electronically via the eTenderWales portal: https://etenderwales.bravosolution.co.uk Bidders must be registered on the portal to access the tender documents and submit a response. All clarifications, messages, and submissions must be completed through the portal. No email or postal submissions will be accepted.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-02-16T12:30:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-12T12:30:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-03-12T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 480000,
                    "amount": 400000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Quality",
                            "description": "Assessment of the bidder's technical capability, methodology, workforce competence, risk management, resource allocation, and delivery of services as detailed in the tender documents.",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Price",
                            "description": "Evaluation of total benchmarked contract cost.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2027-03-31T23:59:59+01:00",
                    "maxExtentDate": "2028-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 x 1 year optional extension"
                },
                "hasOptions": true,
                "options": {
                    "description": "The initial contract term is one (1) year. The Contracting Authority reserves the option to extend the contract for one (1) additional period of twelve (12) months, resulting in a maximum potential contract duration of two (2) years. The optional extension period may be exercised subject to satisfactory contractor performance, continued operational need, budget availability, and agreement by both parties. These option allow the Trust to maintain continuity of service and avoid unnecessary procurement activity where continued service delivery is beneficial."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "005022-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/005022-2026",
                "datePublished": "2026-01-20T16:45:23Z",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "NHS Ts&Cs apply along with the All Wales No PO No Pay Policy."
        }
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 8,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 8,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 8,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "MEDIA MANAGEMENT TO SUPPORT AND PROMOTE THE NATIONAL HEALTHY WEIGHT HEALTHY YOU PROGRAMME",
            "status": "pending",
            "date": "2026-04-21T00:00:00+01:00",
            "value": {
                "amountGross": 480000,
                "amount": 400000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PTTN-2794-JWGQ",
                    "name": "Orchard Media and Events Group Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "79340000",
                            "description": "Advertising and marketing services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKL",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-05-01T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2026-05-04T00:00:00+01:00",
                "endDate": "2027-05-03T23:59:59+01:00",
                "maxExtentDate": "2028-05-04T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "12 month optional extension, to be exercised at discretion of the Trust."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "036416-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/036416-2026",
                    "datePublished": "2026-04-22T09:48:12+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-04-21T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-05-01T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}