Tender

Board Paper Management Software

IMPERIAL WAR MUSEUMS

This public procurement record has 1 release in its history.

Tender

21 Jan 2026 at 10:06

UK4 - Tender Notice
Summary of the contracting process

The Imperial War Museums (IWM), based in London, is seeking to procure a secure and efficient Board Paper Management Software through an open competition. The tender process is currently in the active stage, with a submission deadline set for the 11th of February, 2026, and an enquiry period concluding on the 30th of January, 2026. The procurement falls under the services category, specifically document management services, and is valued at approximately £120,000 gross. This contract is open for electronic submissions, and the successful contractor will commence service on the 8th of April, 2026, for an initial three-year period, with potential extensions until 2031 based on performance.

This tender presents a significant opportunity for businesses specialising in document management solutions, especially small and medium enterprises (SMEs) and voluntary, community and social enterprises (VCSEs), given the suitability criteria. Companies with the capability to provide innovative software solutions that meet technical and cost evaluation criteria—weighted at 60% and 40% respectively—can leverage this contract to expand their portfolio within the public sector. The open method of procurement encourages competitive proposals, offering an excellent chance for industry players to showcase their expertise and establish a relationship with a reputable public authority.

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Notice Information

Notice Title

Board Paper Management Software

Notice Description

IWM is tendering for a supplier to provide a secure, user-friendly, and efficient Board Paper Management Software. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Document-management-services./8AX92H9RB2 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/8AX92H9RB2

Lot Information

Lot 1

Renewal: The option to extend by two separate respective further one-year periods (i.e. to 7th April 2030, and then to 7th April 2031). The taking up of any extension period is subject to satisfactory performance of the Contractor and at the sole discretion of IWM.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060aa4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005128-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jan 20261 months ago
Submission Deadline
11 Feb 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Apr 2026 - 7 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
IMPERIAL WAR MUSEUMS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 6HZ
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
St George's
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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