Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Board Paper Management Software

Imperial War Museum

This public procurement record has 2 releases in its history.

Award

23 Jul 2026 at 14:54

UK6 - Contract Award Notice
Tender

21 Jan 2026 at 10:06

UK4 - Tender Notice
Summary of the contracting process

The Imperial War Museum procured board paper management software as a service. The requirement is for a secure, user-friendly and efficient system to manage board papers and related documents. It falls within document management services. Delivery is required across the United Kingdom, supporting the museum’s board and governance activities. The buyer is the Imperial War Museum, a central government public authority based in London. The opportunity concerns software provision and associated service capability rather than physical goods, construction or general information technology support. Suppliers relevant to this requirement are those providing board management, governance-document or secure document-management platforms for public sector organisations and other bodies handling sensitive papers.

The procurement has been awarded following a below-threshold open competition. Seven bids were received, with six reaching the final stage; all six final-stage bidders were SMEs. The contract was awarded to ADMINCONTROL UK LTD on 6 July 2026 for £47,500 excluding VAT (£57,000 including VAT). The awarded contract runs from 17 August 2026 to 16 August 2029, with two possible one-year extensions, subject to satisfactory performance and the Imperial War Museum’s discretion, giving a maximum end date of 16 August 2031. Evaluation weighted technical quality at 60% and cost at 40%. The single lot was suitable for SMEs and voluntary, community and social enterprises.

This award shows a defined requirement for secure board-paper and governance-document management within a UK public authority. Competitors would need a mature software service that is demonstrably secure, straightforward for users and efficient in handling board papers, alongside the ability to support reliable implementation and ongoing service delivery. The evaluation placed greater emphasis on technical quality than cost, so a credible future supplier would need to evidence the platform’s functionality, security controls, usability, efficiency and fit with governance workflows, rather than compete on price alone. The procurement attracted strong SME participation, indicating that specialist smaller providers can be credible competitors. Relevant businesses include board-management software vendors, secure document-management specialists and implementation partners with public-sector experience.

How relevant is this notice?

Notice Information

Notice Title

Board Paper Management Software

Notice Description

IWM is tendering for a supplier to provide a secure, user-friendly, and efficient Board Paper Management Software.

Lot Information

Lot 1

Renewal: The option to extend by two separate respective further one-year periods (i.e. to 7th April 2030, and then to 7th April 2031). The taking up of any extension period is subject to satisfactory performance of the Contractor and at the sole discretion of IWM.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060aa4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069810-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
£47,500 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20261 months ago
Submission Deadline
11 Feb 2026Expired
Future Notice Date
Not specified
Award Date
6 Jul 20261 months ago
Contract Period
17 Aug 2026 - 16 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Imperial War Museum
Additional Buyers

Imperial War Museums

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 6HZ
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
St George's
Westminster Constituency
Bermondsey and Old Southwark

Supplier Information

Number of Suppliers
1
Supplier Name

ADMINCONTROL UK LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...