Notice Information
Notice Title
Provision of Electronic Patient Record System - Mental Health
Notice Description
Provision of Electronic Patient Record System for Mental Health Services
Lot Information
Lot 1
Provision of Electronic Patient Record System for Mental Health Services
Procurement Information
South West Yorkshire Partnership NHS Foundation Trust has two existing contracts in place for the provision of Electronic Patient Record (EPR) systems. One contract is due to expire on 21 February 2026, while the other 31 May 2028. The Trust is planning a fully compliant competitive procurement, to be undertaken collaboratively with other NHS Trusts across the South and West Yorkshire region, for the future provision of an Electronic Patient Record System.<br/><br/>In order to facilitate a single aligned procurement and avoid fragmentation of approach, the Trust proposes to extend the EPR contract due to expire on 20 February 2026 by a period of two years. This extension is intended solely to align contract end dates and to provide sufficient time for the completion and implementation of the planned collaborative procurement.<br/><br/>The Trust considers that the proposed modification is permitted under Regulation 72(1)(b) and/or Regulation 72(1)(c) of the Public Contracts Regulations 2015. The EPR system is business-critical and integral to the Trust's clinical and operational functions. A change of supplier during this interim period would present significant operational risk, including risks associated with system transition, data migration, interoperability and user retraining, and would result in disproportionate cost and disruption.<br/><br/>The extension is time-limited, does not materially alter the scope or nature of the services, and does not provide for any automatic further extension. The Trust will proceed with a competitive procurement for the replacement contract.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-060b9d
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/005513-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48180000 - Medical software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 21 Jan 20261 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 20 Jan 20261 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SOUTH WEST YORKSHIRE PARTNERSHIP NHS FOUNDATION TRUST
- Contact Name
- Gary Garvey
- Contact Email
- gary.garvey@swyt.nhs.uk
- Contact Phone
- +44 1226644048
Buyer Location
- Locality
- WAKEFIELD
- Postcode
- WF1 3SP
- Post Town
- Wakefield
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE4 West Yorkshire
- Small Region (ITL 3)
- TLE45 Wakefield
- Delivery Location
- TLE44 Calderdale and Kirklees
-
- Local Authority
- Wakefield
- Electoral Ward
- Stanley and Outwood East
- Westminster Constituency
- Wakefield and Rothwell
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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