Award

Anaesthetics Rota System

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 2 releases in its history.

Award

02 Mar 2026 at 09:45

Award

22 Jan 2026 at 14:13

Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has completed a procurement process for the Anaesthetics Rota System by directly awarding the contract to RotaMap Ltd. This procurement aligns with public authority regulations and is subject to Welsh devolved laws. Located in Cardiff, the trust is aiming to ensure the smooth running of the existing rota system within the Cardiff and Vale University Health Board. The procurement process involves a direct award method due to Rotamap Ltd holding exclusive intellectual rights to the system, which is already embedded within the clinical services, making system changes not feasible. The contract, valued at £190,209.60 as of the most recent document dated 2nd March 2026, will be active from 14th April 2026 to 13th April 2029.

This tender represents an opportunity for IT service businesses specialising in software development, consulting, and support services to understand the specific demands and procurement approach of the NHS sector. Although the procurement method was a direct award due to intellectual property constraints, businesses can leverage insights from this tender to position themselves for potential future needs where similar procurement methods may be required. Companies adept in managing proprietary systems or offering exceptional consulting for existing infrastructure would be particularly well-suited to engage in similar contracts and offer value by ensuring stability and efficiency in medical service provisions.

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Notice Title

Anaesthetics Rota System

Notice Description

Provision of annual anaesthetics rota licenses for the existing system in place within the department.

Procurement Information

Single supplier - intellectual property or exclusive rights The contract is awarded without prior publication of a competitive procedure because: - Rotamap Ltd hold the intellectual rights to the CWL Rota System. - CWL Rota System is already implemented and embedded within the Cardiff and Vale University Health Board. - There is currently no scope to change the system and changing the compatibility of the licences will disrupt the service within the Surgery Services Clinical Board.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060c51
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018225-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£153,000 £100K-£500K
Contracts Value
£158,508 £100K-£500K

Notice Dates

Publication Date
2 Mar 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Jan 20261 months ago
Contract Period
13 Apr 2026 - 13 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified

Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

ROTAMAP

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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