Award

Research Costing, Pricing and Approval System

COVENTRY UNIVERSITY

This public procurement record has 2 releases in its history.

Award

22 Jan 2026 at 14:20

UK6 - Contract Award Notice
Award

22 Jan 2026 at 14:14

UK5 - Transparency Notice
Summary of the contracting process

The recent procurement process initiated by Coventry University focused on acquiring a "Research Costing, Pricing and Approval System" using a direct award method. This off-the-shelf cloud-based solution offered by Worktribe Ltd is designed to enhance the management of research proposals and awards. Located in Coventry, UK, Coventry University identified this need within the software package and information systems industry category, with the main procurement stage being the award completed on 22nd January 2026. The contract period is set to start on 8th June 2026 and run until 7th June 2028, with a potential extension of a further year. The direct award was justified by the university's substantial prior investment in integrations and the impracticality of a large-scale system change due to current limitations.

This tender presents considerable opportunities for businesses offering software solutions, particularly those capable of delivering seamless integrations with existing systems. Companies specialising in software packages and information systems, especially those classified as small and medium-sized enterprises (SMEs), stand to benefit significantly. As Coventry University continues to seek efficient research management tools, businesses able to demonstrate the capability of integrating with central systems and managing the complete lifecycle of research projects will be well-positioned to compete in this sector. Such engagements can also serve as a platform for growing their services and expertise within educational institutions across similar sectors.

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Notice Information

Notice Title

Research Costing, Pricing and Approval System

Notice Description

Worktribe - Off-the-shelf cloud-based solution for costing and pricing of research proposals and awards. A seamless and automated transfer of projects from proposal to award stage, An integrated award management tool linked to central systems.

Procurement Information

An end-to-end research and enterprise lifecycle management system consisting of the following: Pre-award, Post-award, Reporting products. Coventry University receives external funding to carry out academic research and commercial projects through competitive bids to funders, from sources such as charities, government bodies and industrial organisations. The process of submitting applications to funders, receipt of award funding, collation of staff time and subsequent recovery and tracking of the award through its lifecycle is undertaken by Research Services, Enterprise and Innovation Organisation, and Finance. Following review of the market and discussions with staff at UK Universities, there appear to be few main options available for consideration that fulfil the University's requirements in full. In addition, since first procuring Worktribe the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training. Furthermore, current limitations with resources across the University means we are unable to undertake a large-scale system change at this time, which would require significant investment to implement, incorporate data from our existing system and time to effectively train users. As such, The University has decided to extend the maintenance contract for 2 years, with an option to extend for a further year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060c52
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005802-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£289,703 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jan 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Dec 20252 months ago
Contract Period
7 Jun 2026 - 7 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COVENTRY UNIVERSITY
Contact Name
Not specified
Contact Email
procurement@coventry.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
COVENTRY
Postcode
CV1 5FB
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

WORKTRIBE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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