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Research Costing, Pricing and Approval System

Coventry University

This public procurement record has 3 releases in its history.

Award

10 Jul 2026 at 16:49

UK7 - Contract Details Notice
Award

22 Jan 2026 at 14:20

UK6 - Contract Award Notice
Award

22 Jan 2026 at 14:14

UK5 - Transparency Notice
Summary of the contracting process

The procurement process detailed involves Coventry University as the buyer, acquiring a "Research Costing, Pricing and Approval System." The procurement falls under the industry category of software packages and information systems and is located in Coventry, within the UK. This process is currently at the award stage, with a contract signed and active from June 9, 2026, to June 8, 2028, with an optional extension until June 8, 2029. The procurement method used was a direct award, a strategic choice based on the system’s technical reasons, given the existing substantial investment and integration Coventry University has with the Worktribe system. The total contract value is £347,643.6, representing a critical extension of existing services.

This tender presents substantial growth opportunities for businesses specialising in cloud-based solutions for research and enterprise lifecycle management. Companies with established capabilities in integrating complex systems and providing comprehensive management solutions for academia would find this opportunity particularly lucrative. SMEs and large organisations capable of offering innovative, reliable, and seamlessly integrated systems, particularly those already familiar with Coventry University's infrastructure or possessing specialized software packages and information systems, would be well-suited to compete for such contracts in future procurement rounds.

How relevant is this notice?

Notice Information

Notice Title

Research Costing, Pricing and Approval System

Notice Description

Worktribe - Off-the-shelf cloud-based solution for costing and pricing of research proposals and awards. A seamless and automated transfer of projects from proposal to award stage, An integrated award management tool linked to central systems.

Procurement Information

An end-to-end research and enterprise lifecycle management system consisting of the following: Pre-award, Post-award, Reporting products. Coventry University receives external funding to carry out academic research and commercial projects through competitive bids to funders, from sources such as charities, government bodies and industrial organisations. The process of submitting applications to funders, receipt of award funding, collation of staff time and subsequent recovery and tracking of the award through its lifecycle is undertaken by Research Services, Enterprise and Innovation Organisation, and Finance. Following review of the market and discussions with staff at UK Universities, there appear to be few main options available for consideration that fulfil the University's requirements in full. In addition, since first procuring Worktribe the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training. Furthermore, current limitations with resources across the University means we are unable to undertake a large-scale system change at this time, which would require significant investment to implement, incorporate data from our existing system and time to effectively train users. As such, The University has decided to extend the maintenance contract for 2 years, with an option to extend for a further year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060c52
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/065349-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£289,703 £100K-£500K
Contracts Value
£289,703 £100K-£500K

Notice Dates

Publication Date
10 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Dec 20258 months ago
Contract Period
9 Jun 2026 - 8 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Coventry University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 5FB
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

Worktribe Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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