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Supply of Annual Canvass Forms

Caerphilly County Borough Council

This public procurement record has 3 releases in its history.

Award

30 Jun 2026 at 13:03

UK7 - Contract Details Notice
Award

28 May 2026 at 15:16

UK6 - Contract Award Notice
Tender

23 Jan 2026 at 17:06

UK4 - Tender Notice
Summary of the contracting process

Caerphilly County Borough Council has recently concluded a procurement process for the "Supply of Annual Canvass Forms," with the main objective of maintaining an up-to-date register of electors. The procurement falls under the industry category of goods, specifically related to forms and various printed matters. This process, located in the UKL16 region, was carried out via an open, competitive flexible procedure. The contract, valued at £713,562 gross, was signed on 29 June 2026, with the active status starting from 1 July 2026 and running through to 14 June 2029, with potential extensions until 2031. The council utilised a two-stage evaluation process to assess submissions, involving both conditions of participation and award criteria.

This procurement presents business growth opportunities for companies specialising in printing services, particularly those with expertise in providing bespoke printed matter and forms. Small and medium-sized enterprises (SMEs) might find this type of tender especially advantageous, as demonstrated by the successful bid from Latcham Direct Limited. Businesses with the capacity to deliver within the UK's regulatory framework and meet specific procedural conditions would be well-suited to compete in such tenders. The flexible nature of the procurement method suggests a competitive environment that can facilitate new market entries, enabling suppliers to expand their reach by forming partnerships with public authorities.

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Notice Information

Notice Title

Supply of Annual Canvass Forms

Notice Description

Caerphilly County Borough Council appointed a contractor for Supply of Annual Canvass Forms for the annual canvassing registration project undertaken by the Council every year in order to make sure that the register of electors is kept up to date.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060dc8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061230-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22452000 - Postal orders

22458000 - Bespoke printed matter

22820000 - Forms

22900000 - Miscellaneous printed matter

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
£350,000 £100K-£500K
Awards Value
£594,635 £500K-£1M
Contracts Value
£594,635 £500K-£1M

Notice Dates

Publication Date
30 Jun 20263 months ago
Submission Deadline
18 Feb 2026Expired
Future Notice Date
Not specified
Award Date
19 May 20264 months ago
Contract Period
1 Jul 2026 - 14 Jun 2029 2-3 years
Recurrence
2030-12-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caerphilly County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Supplier Information

Number of Suppliers
1
Supplier Name

Latcham Direct Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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