Planning

Orthopaedic Patient Reported Outcome Measures (PROMs) and Outcomes Reporting System / Software

ROYAL BERKSHIRE NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Planning

26 Jan 2026 at 11:35

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Royal Berkshire NHS Foundation Trust is seeking suppliers for a hosted and fully maintained Orthopaedic Patient Reported Outcome Measures (PROMs) and outcomes reporting system/software. This is a significant tender in the medical software and hospital support services industry, specifically within the UKJ11 region of the United Kingdom, with the procurement currently in the planning stage. Potential suppliers are encouraged to engage with the Trust by 25th February 2026 to express their interest and capabilities. The tender process is initiated under the legal framework of UKPGA 2023/54. The planned contract period is from 1st November 2026 to 31st October 2029, with the possibility of renewal through 31st October 2031.

This tender poses strategic opportunities for businesses specialising in medical software and hospital support services looking to expand their footprint within the NHS framework. Organisations that can offer systems ensuring effective and efficient data collection, integration with existing electronic patient records, and minimal administrative overhead would be well-positioned to compete. Companies able to provide analysis and adaptive solutions to evolving NHS requirements would find significant growth potential. SMEs, in particular, are noted as suitable participants, making this an excellent entry point into the public health sector for businesses able to meet these criteria.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Orthopaedic Patient Reported Outcome Measures (PROMs) and Outcomes Reporting System / Software

Notice Description

The Royal Berkshire NHS Foundation Trust requires a hosted and fully maintained electronic orthopaedic Patient Reported Outcome Measures (PROMs) and outcomes reporting system / software that can be integrated with the Trust's Electronic Patient Record (EPR) system to enable seamless communication between the provider and the patients, with minimal administrative support from the Trust, which will ensure that the Trust remains compliant with its statutory reporting requirements. The system / software is to enable the effective, efficient and streamlined collection and uploading of Patient Reported Outcome Measures (PROMS) and National Joint Registry (NJR) data through a single, streamlined system by the supplier on behalf of the Trust to the below listed locations / registries at the base of this description. It is expected that the supplier would be largely independent in ensuring these reporting requirements are met, with limited engagement from the Trust administrative teams required. The provider must also provide access and analysis of the data collected through a user-friendly interface for the Trust to be able to review and understand the data being collected, enabling it to support strategic decision making. One of the core KPIs for the supplier will be ensuring that the Trust remains within the top categories for meeting its reporting requirements, and the provider is therefore expected to analyse and resolve any barriers to the achievement of these, in collaboration with the Trust. The supplier must be adaptive to changes to national reporting requirements and registries and ensure that the Trust remains compliant with these. - NHS England; - Private Healthcare Information Network (PHIN) - British Orthopaedic Foot and Ankle Society (BOFAS); - The British Society for the Surgery of the Hand (BSSH); - National Ligament Registry (NLR); - UK Knee Osteotomy Registry (UKKOR); - Non-Arthroplasty Hip Registry (NAHR); - The British Spine Registry (BSR); - The International Cartilage Regeneration and Joint Preservation Society (ICRS); and - Healthcare Quality Improvement Partnership (HQIP) through - NEC Software Solutions UK Ltd; Organisations who can provide software and the additional supporting services that meet these requirements need to email Christopher Dickenson - Procurement Manager (christopher.dickenson@royalberkshire.nhs.uk) introducing your organisation and your software & service offering.

Planning Information

Suppliers who can provide the software and support services described by the Royal Berkshire NHS Foundation Trust in this notice should contact Christopher Dickenson - Procurement Manager (christopher.dickenson@royalberkshire.nhs.uk)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060e44
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006556-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

85 - Health and social work services

CPV Codes

48180000 - Medical software package

85112000 - Hospital support services

85121283 - Orthopaedic services

Notice Value(s)

Tender Value
£130,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jan 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Apr 20262 months to go
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL BERKSHIRE NHS FOUNDATION TRUST
Contact Name
Christopher Dickenson
Contact Email
christopher.dickenson@royalberkshire.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
READING
Postcode
RG1 5AN
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLJ11 Berkshire
Local Authority
Reading
Electoral Ward
Redlands
Westminster Constituency
Reading Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-060e44-2026-01-26T11:35:49Z",
    "date": "2026-01-26T11:35:49Z",
    "ocid": "ocds-h6vhtk-060e44",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNTT-7613-TTHD",
            "name": "Royal Berkshire NHS Foundation Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNTT-7613-TTHD"
            },
            "address": {
                "streetAddress": "London Road",
                "locality": "Reading",
                "postalCode": "RG1 5AN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ11"
            },
            "contactPoint": {
                "name": "Christopher Dickenson",
                "email": "christopher.dickenson@royalberkshire.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.royalberkshire.nhs.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNTT-7613-TTHD",
        "name": "Royal Berkshire NHS Foundation Trust"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Suppliers who can provide the software and support services described by the Royal Berkshire NHS Foundation Trust in this notice should contact Christopher Dickenson - Procurement Manager (christopher.dickenson@royalberkshire.nhs.uk)",
                "dueDate": "2026-02-25T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "006556-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/006556-2026",
                "datePublished": "2026-01-26T11:35:49Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-060e44",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Orthopaedic Patient Reported Outcome Measures (PROMs) and Outcomes Reporting System / Software",
        "description": "The Royal Berkshire NHS Foundation Trust requires a hosted and fully maintained electronic orthopaedic Patient Reported Outcome Measures (PROMs) and outcomes reporting system / software that can be integrated with the Trust's Electronic Patient Record (EPR) system to enable seamless communication between the provider and the patients, with minimal administrative support from the Trust, which will ensure that the Trust remains compliant with its statutory reporting requirements. The system / software is to enable the effective, efficient and streamlined collection and uploading of Patient Reported Outcome Measures (PROMS) and National Joint Registry (NJR) data through a single, streamlined system by the supplier on behalf of the Trust to the below listed locations / registries at the base of this description. It is expected that the supplier would be largely independent in ensuring these reporting requirements are met, with limited engagement from the Trust administrative teams required. The provider must also provide access and analysis of the data collected through a user-friendly interface for the Trust to be able to review and understand the data being collected, enabling it to support strategic decision making. One of the core KPIs for the supplier will be ensuring that the Trust remains within the top categories for meeting its reporting requirements, and the provider is therefore expected to analyse and resolve any barriers to the achievement of these, in collaboration with the Trust. The supplier must be adaptive to changes to national reporting requirements and registries and ensure that the Trust remains compliant with these. - NHS England; - Private Healthcare Information Network (PHIN) - British Orthopaedic Foot and Ankle Society (BOFAS); - The British Society for the Surgery of the Hand (BSSH); - National Ligament Registry (NLR); - UK Knee Osteotomy Registry (UKKOR); - Non-Arthroplasty Hip Registry (NAHR); - The British Spine Registry (BSR); - The International Cartilage Regeneration and Joint Preservation Society (ICRS); and - Healthcare Quality Improvement Partnership (HQIP) through - NEC Software Solutions UK Ltd; Organisations who can provide software and the additional supporting services that meet these requirements need to email Christopher Dickenson - Procurement Manager (christopher.dickenson@royalberkshire.nhs.uk) introducing your organisation and your software & service offering.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48180000",
                        "description": "Medical software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85112000",
                        "description": "Hospital support services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85121283",
                        "description": "Orthopaedic services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 156000,
            "amount": 130000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-11-01T00:00:00Z",
                    "endDate": "2029-10-31T23:59:59Z",
                    "maxExtentDate": "2031-10-31T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-04-01T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}