Award

2025 - 1074 - Independent Disrepair Surveying Services

CITIZEN HOUSING GROUP LTD

This public procurement record has 4 releases in its history.

Award

29 May 2026 at 10:53

Award

17 Mar 2026 at 09:03

TenderUpdate

26 Jan 2026 at 12:37

Tender

26 Jan 2026 at 11:50

Summary of the contracting process

The public procurement process led by Citizen Housing Group Ltd, based in Birmingham, aimed to appoint a strategic partner for independent disrepair surveying services. The contract, titled "2025 - 1074 - Independent Disrepair Surveying Services," falls under the industry category of building and surveying services. The procurement used an open competition method and was completed in May 2026, with a contract start date of 1st June 2026 and an initial duration of 12 months, extendable for another year based on performance. The contract value is estimated between £60,000-£80,000 annually, up to a total of £160,000 over the project's term, and it covers services primarily in the West Midlands, UK.

This tender represents a significant opportunity for businesses specialising in surveying services, particularly those capable of handling complex disrepair cases involving expert reports and comprehensive inspections. The opportunity suits SMEs focusing on building and survey services, as seen in the awarding of the contract to Insight Surveyors Ltd. Companies with expertise in producing detailed, court-compliant reports and managing client relationships effectively can benefit from such contracts, fostering their growth and enhancing their portfolio within the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

2025 - 1074 - Independent Disrepair Surveying Services

Notice Description

PLEASE NOTE: This is a closed, invite only process. Citizen would like to appoint a Strategic Partner for potentially a period of 2 years (12 Months + 12 Months). The initial term will be 12 Months with an optional extension to extend on the basis of contract performance. We intend to enter into a contract for a range of disrepair surveying services and advice including but not limited to: * To carryout comprehensive disrepair surveys in connection with s11 Landlord & Tenant Claims. Inspections to include date stamped photos of all elevations and for each alleged items of disrepair, including an inspection of the roof space (loft) where applicable. * To provide and submit detailed and fully compliant CPR Part 35 Expert Reports including appendices with date stamped photos for the purposes of the courts. * To prepare a fully costed (Natfed) schedule of works in connection with the disrepair claim. The estimated value of the Project is between PS60,000-PS80,000 per annum (p.a.), and a maximum PS160,000 (Inc. VAT) over the duration of the agreement. There is no guarantee of orders being placed during the contract and Citizen do not guarantee a minimum order quantity, the aforementioned figures act as a guide of a maximum spend cap permitted through the contract. If you wish to express an interest in this project please ensure you are registered and logged into our Portal. The 'Express Interest' button will only appear on the Tender Management page if you are logged in. Applicants are advised to ensure that they do not base their submission on discussions with any other member of Citizen Staff. If you require any clarification on matters contained within the Tender Documents, you must do so via Correspondence of the Citizen E-Procurement portal. Failure to observe this requirement may result in your bid being eliminated. Please note that in the case of tender clarifications where appropriate, answers will be circulated to all tenderers. NB: Should you require assistance or clarification on the use of In-Tend, please contact In-Tend support on 0845 557 8079 / +44 (0) 114 407 0065. You must upload your bid by using the 'Attach Documents' button and your return must be submitted via 'Submit Return' on the Citizen E-Procurement portal before the deadline date provided in the project details. You will have the option to modify you bid up until the deadline.

Lot Information

Lot 1

Renewal: Initial term is 12 months, with the option to extend by a further 12 months.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060e53
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/050761-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

71315300 - Building surveying services

71355000 - Surveying services

79311000 - Survey services

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
£180,000 £100K-£500K
Awards Value
£160,000 £100K-£500K
Contracts Value
£160,000 £100K-£500K

Notice Dates

Publication Date
29 May 20266 days ago
Submission Deadline
6 Feb 2026Expired
Future Notice Date
Not specified
Award Date
17 Mar 20262 months ago
Contract Period
31 May 2026 - 31 Mar 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CITIZEN HOUSING GROUP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B37 7YN
Post Town
Birmingham
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG32 Solihull
Delivery Location
TLG West Midlands (England)

Local Authority
Solihull
Electoral Ward
Bickenhill
Westminster Constituency
Meriden and Solihull East

Supplier Information

Number of Suppliers
1
Supplier Name

INSIGHT SURVEYORS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-060e53-2026-05-29T11:53:07+01:00",
    "date": "2026-05-29T11:53:07+01:00",
    "ocid": "ocds-h6vhtk-060e53",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-CHC-8181",
            "name": "Citizen Housing Group Ltd",
            "identifier": {
                "scheme": "GB-CHC",
                "id": "8181"
            },
            "address": {
                "streetAddress": "4040 Lakeside",
                "locality": "Birmingham",
                "postalCode": "B377YN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG32"
            },
            "contactPoint": {
                "email": "Procurement@citizenhousing.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.citizenhousing.org.uk",
                "classifications": [
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-13182524",
            "name": "Insight Surveyors Ltd",
            "identifier": {
                "scheme": "GB-COH",
                "id": "13182524"
            },
            "address": {
                "streetAddress": "Friars House Figflex Offices, Floor 2, Manor House Drive",
                "locality": "Coventry",
                "postalCode": "CV1 2TE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG33"
            },
            "contactPoint": {
                "email": "tenders@insightsurveyors.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-CHC-8181",
        "name": "Citizen Housing Group Ltd"
    },
    "tender": {
        "id": "ocds-h6vhtk-060e53",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "2025 - 1074 - Independent Disrepair Surveying Services",
        "description": "PLEASE NOTE: This is a closed, invite only process. Citizen would like to appoint a Strategic Partner for potentially a period of 2 years (12 Months + 12 Months). The initial term will be 12 Months with an optional extension to extend on the basis of contract performance. We intend to enter into a contract for a range of disrepair surveying services and advice including but not limited to: * To carryout comprehensive disrepair surveys in connection with s11 Landlord & Tenant Claims. Inspections to include date stamped photos of all elevations and for each alleged items of disrepair, including an inspection of the roof space (loft) where applicable. * To provide and submit detailed and fully compliant CPR Part 35 Expert Reports including appendices with date stamped photos for the purposes of the courts. * To prepare a fully costed (Natfed) schedule of works in connection with the disrepair claim. The estimated value of the Project is between PS60,000-PS80,000 per annum (p.a.), and a maximum PS160,000 (Inc. VAT) over the duration of the agreement. There is no guarantee of orders being placed during the contract and Citizen do not guarantee a minimum order quantity, the aforementioned figures act as a guide of a maximum spend cap permitted through the contract. If you wish to express an interest in this project please ensure you are registered and logged into our Portal. The 'Express Interest' button will only appear on the Tender Management page if you are logged in. Applicants are advised to ensure that they do not base their submission on discussions with any other member of Citizen Staff. If you require any clarification on matters contained within the Tender Documents, you must do so via Correspondence of the Citizen E-Procurement portal. Failure to observe this requirement may result in your bid being eliminated. Please note that in the case of tender clarifications where appropriate, answers will be circulated to all tenderers. NB: Should you require assistance or clarification on the use of In-Tend, please contact In-Tend support on 0845 557 8079 / +44 (0) 114 407 0065. You must upload your bid by using the 'Attach Documents' button and your return must be submitted via 'Submit Return' on the Citizen E-Procurement portal before the deadline date provided in the project details. You will have the option to modify you bid up until the deadline.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71315300",
                        "description": "Building surveying services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71355000",
                        "description": "Surveying services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79311000",
                        "description": "Survey services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 180000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "This is a closed process (invite only) - all submissions are to be submitted via the Citizen In-tend portal. https://in-tendhost.co.uk/citizenhousing/aspx/home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-02-06T12:00:00Z"
        },
        "otherRequirements": {
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "E11000005"
                    ]
                },
                "description": "West Midlands"
            }
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 180000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2026-03-01T00:00:00Z",
                    "endDate": "2027-02-26T23:59:59Z",
                    "maxExtentDate": "2028-02-29T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial term is 12 months, with the option to extend by a further 12 months."
                },
                "awardCriteria": {
                    "description": "Price per Quality Point (PQP) - this is where the tenderer's submitted cost in divided by their total scored weighted quality points. The lowest PQP score is then the best."
                }
            }
        ],
        "documents": [
            {
                "id": "006575-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/006575-2026",
                "datePublished": "2026-01-26T11:50:10Z",
                "format": "text/html"
            },
            {
                "id": "006621-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/006621-2026",
                "datePublished": "2026-01-26T12:37:23Z",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "006621-2026",
                "description": "No changes have been made"
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Independent Disrepair Surveying Services",
            "status": "active",
            "date": "2026-03-17T00:00:00+00:00",
            "value": {
                "amountGross": 160000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": false,
            "suppliers": [
                {
                    "id": "GB-COH-13182524",
                    "name": "Insight Surveyors Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "71315300",
                            "description": "Building surveying services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "71355000",
                            "description": "Surveying services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79311000",
                            "description": "Survey services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKG",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKG",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2027-03-31T23:59:59+01:00",
                "maxExtentDate": "2028-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "This contract is an initial 12 month period and may be extended by a further 12 months."
            },
            "hasOptions": true,
            "options": {
                "description": "The scope of services may be increased to cover the full scope of surveys required. The value may also increase as a result."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "023812-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/023812-2026",
                    "datePublished": "2026-03-17T09:03:53Z",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-03-23T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Independent Disrepair Surveying Services",
            "status": "active",
            "period": {
                "startDate": "2026-06-01T00:00:00+01:00",
                "endDate": "2027-03-31T23:59:59+01:00",
                "maxExtentDate": "2028-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "This contract is an initial 12 month period and may be extended by a further 12 months."
            },
            "hasOptions": true,
            "options": {
                "description": "The scope of services may be increased to cover the full scope of surveys required. The value may also increase as a result."
            },
            "value": {
                "amountGross": 160000,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2026-05-29T00:00:00+01:00",
            "documents": [
                {
                    "id": "050761-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/050761-2026",
                    "datePublished": "2026-05-29T11:53:07+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}