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T26-024BUS Event Management Support Tender - Restricted List

Derry City and Strabane District Council

This public procurement record has 2 releases in its history.

Award

13 Apr 2026 at 16:15

UK6 - Contract Award Notice
Tender

28 Jan 2026 at 14:44

UK4 - Tender Notice
Summary of the contracting process

Derry City and Strabane District Council has completed the award stage for the procurement of event management support services under the contract titled "T26-024BUS Event Management Support Tender - Restricted List." This tender, classified under services, aims to support the Council's Festival and Events Team in planning, managing, and delivering council-led events. This process is governed by Northern Irish devolved regulations and includes events scheduled between April 2026 and March 2029. The procurement method applied was an open competition, and all submissions were required via the etendersNI portal. The contracts, covering event management, delivery, and health and safety services, commenced on 14th April 2026 and are set to conclude by 31st March 2029.

This procurement presents significant opportunities for businesses specialising in event planning, coordination, production management, and health and safety services. Companies thriving in these sectors, particularly small and medium-sized enterprises (SMEs), can benefit from the potential recurring opportunities presented as they will have the chance to tender for services on a call-off basis. The supply scope includes organising cultural and sporting events, providing production management, stage management, and developing safety compliance to uphold high standards during public events. Firms with expertise and experience in these areas, especially those aligned to Northern Ireland's regulatory standards, are well-suited to benefit from this procurement opportunity.

How relevant is this notice?

Notice Information

Notice Title

T26-024BUS Event Management Support Tender - Restricted List

Notice Description

Derry City and Strabane District Council invite Expressions of Interest from suitably qualified and competent organisations to be included on a Restricted List for the provision of Event Planning, Management, Delivery and Health and Safety Support Services. The appointed suppliers will support the Council's Festival and Events Team in the safe, effective and legally compliant planning and delivery of Council-led events taking place between April 2026 and March 2029. Organisations successfully appointed to the Restricted List will be invited to tender on a call off, event-by-event basis for the provision of services under Lot 1, Lot 2, or both, as and when required, in accordance with Council requirements. Your submission must be submitted via etendersNI, via this CFT. No other method of submissions will be accepted. Please refer to the CfT

Lot Information

Event Management and Delivery

The successful supplier(s) under Lot 1 will provide event planning, production and operational delivery services, which may include: * Event planning, scheduling and coordination * Production management * Site and/or zone management * Stage management * Artist liaison * Programme support * Crew provision * General event management and operational support

Event Health and Safety Support (Purple Guide-Aligned)

The successful supplier(s) under Lot 2 will provide independent and competent Health and Safety support services, which may include: * Development and review of event-specific risk assessments and method statements, proportionate to event scale and risk * Contribution to Event Management Plans (EMP), including safety, welfare and operational elements * On-site Health and Safety monitoring, inspections and compliance checks during build, live event and de-rig phases * Liaison with Council officers and relevant stakeholders on Health and Safety matters * Support with incident management, near-miss reporting and post-event debriefs * Advice on crowd safety, welfare provision, contractor management and safe systems of work

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-061109
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033410-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

71317200 - Health and safety services

79952000 - Event services

79952100 - Cultural event organisation services

92621000 - Sports-event promotion services

92622000 - Sports-event organisation services

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
£75,000 Under £100K
Awards Value
£1
Contracts Value
Not specified

Notice Dates

Publication Date
13 Apr 20265 months ago
Submission Deadline
27 Feb 2026Expired
Future Notice Date
Not specified
Award Date
2 Apr 20266 months ago
Contract Period
14 Apr 2026 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derry City and Strabane District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERRY
Postcode
BT48 7NN
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0A Derry City and Strabane
Delivery Location
TLN0A Derry City and Strabane
Local Authority
Derry City and Strabane
Electoral Ward
Northland
Westminster Constituency
Foyle

Supplier Information

Number of Suppliers
8
Supplier Names

BNL PRODUCTIONS LTD

THEEVENTSPROS.COM LTD

URBAN AFFAIRS LTD

MK TRAFFIC MANAGEMENT SOLUTIONS LTD

REDWOOD EVENT SOLUTIONS LIMITED

Aiken Communications Limited

Music Capital Limited

MRK EVENTS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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