T26-024BUS Event Management Support Tender - Restricted List

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-061109-2026-01-28T14:44:18Z",
    "date": "2026-01-28T14:44:18Z",
    "ocid": "ocds-h6vhtk-061109",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGJQ-8275-HLMG",
            "name": "Derry City and Strabane District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGJQ-8275-HLMG"
            },
            "address": {
                "streetAddress": "98 Strand Road",
                "locality": "Derry",
                "postalCode": "BT48 7NN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN0A"
            },
            "contactPoint": {
                "email": "tenders@derrystrabane.com",
                "telephone": "71253253"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.derrystrabane.com",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGJQ-8275-HLMG",
        "name": "Derry City and Strabane District Council"
    },
    "tender": {
        "id": "T26-024BUS Event Management Support Tender - Restricted List",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "T26-024BUS Event Management Support Tender - Restricted List",
        "description": "Derry City and Strabane District Council invite Expressions of Interest from suitably qualified and competent organisations to be included on a Restricted List for the provision of Event Planning, Management, Delivery and Health and Safety Support Services. The appointed suppliers will support the Council's Festival and Events Team in the safe, effective and legally compliant planning and delivery of Council-led events taking place between April 2026 and March 2029. Organisations successfully appointed to the Restricted List will be invited to tender on a call off, event-by-event basis for the provision of services under Lot 1, Lot 2, or both, as and when required, in accordance with Council requirements. Your submission must be submitted via etendersNI, via this CFT. No other method of submissions will be accepted. Please refer to the CfT documents for further detail.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79952000",
                        "description": "Event services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79952100",
                        "description": "Cultural event organisation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92621000",
                        "description": "Sports-event promotion services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92622000",
                        "description": "Sports-event organisation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71317200",
                        "description": "Health and safety services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN0A",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79952000",
                        "description": "Event services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79952100",
                        "description": "Cultural event organisation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92621000",
                        "description": "Sports-event promotion services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92622000",
                        "description": "Sports-event organisation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71317200",
                        "description": "Health and safety services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN0A",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 75000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "www.etendersni.gov.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-02-27T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-13T12:00:00+00:00"
        },
        "lots": [
            {
                "id": "1",
                "title": "Event Management and Delivery",
                "description": "The successful supplier(s) under Lot 1 will provide event planning, production and operational delivery services, which may include: * Event planning, scheduling and coordination * Production management * Site and/or zone management * Stage management * Artist liaison * Programme support * Crew provision * General event management and operational support",
                "status": "active",
                "value": {
                    "amountGross": 60000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Please refer to the CfT documents for further detail"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-30T23:59:59+01:00"
                },
                "awardCriteria": {
                    "description": "Please refer to the CfT documents for further detail"
                }
            },
            {
                "id": "2",
                "title": "Event Health and Safety Support (Purple Guide-Aligned)",
                "description": "The successful supplier(s) under Lot 2 will provide independent and competent Health and Safety support services, which may include: * Development and review of event-specific risk assessments and method statements, proportionate to event scale and risk * Contribution to Event Management Plans (EMP), including safety, welfare and operational elements * On-site Health and Safety monitoring, inspections and compliance checks during build, live event and de-rig phases * Liaison with Council officers and relevant stakeholders on Health and Safety matters * Support with incident management, near-miss reporting and post-event debriefs * Advice on crowd safety, welfare provision, contractor management and safe systems of work",
                "status": "active",
                "value": {
                    "amountGross": 15000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Please refer to the CfT documents for further detail"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-30T23:59:59+01:00"
                },
                "awardCriteria": {
                    "description": "Please refer to the CfT documents for further detail"
                }
            }
        ],
        "documents": [
            {
                "id": "007657-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/007657-2026",
                "datePublished": "2026-01-28T14:44:18Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}