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R&M framework - for the maintenance, repair, planned and remedial works and services for the Council's commercial buildings and support for a variety of capital projects as required

Ipswich Borough Council

This public procurement record has 2 releases in its history.

TenderUpdate

09 Mar 2026 at 16:29

UK4 - Tender Notice
Tender

29 Jan 2026 at 11:11

UK4 - Tender Notice
Summary of the contracting process

Ipswich Borough Council is undertaking an open procurement process for a framework aimed at the maintenance, repair, planned and remedial works, and services across its commercial buildings. This procurement is divided into 15 lots, covering various aspects including electrical, mechanical, plumbing, and fire safety works, located primarily in Ipswich, United Kingdom. The framework intends to start on 1st June 2026 and continue until 31st May 2030, with the tender stage currently active. Interested businesses must submit their proposals by 24th March 2026, and the award decision is expected by 30th April 2026. The tender follows an open procedure, allowing bids for multiple lots, though restrictions apply for key lots such as 1, 2, and 3.

This tender offers extensive opportunities for businesses in the construction and maintenance sectors, particularly those equipped to handle both responsive and planned works. The framework agreement includes a variety of projects such as electrical installation and testing, plumbing, mechanical systems, and conservation repairs. Small and medium enterprises (SMEs) are particularly encouraged to apply, as many lots are designed with them in mind. The opportunity for direct awards for emergency repairs ensures a more streamlined process for urgent services, enhancing business growth prospects in responsive repair markets. It is an excellent opportunity for businesses specializing in building services, offering robust potential for expansion in areas such as heritage conservation and high-value capital projects.

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Notice Information

Notice Title

R&M framework - for the maintenance, repair, planned and remedial works and services for the Council's commercial buildings and support for a variety of capital projects as required

Notice Description

The framework will be divided into 15 lots which will cover all aspects of maintenance, repair, planned and remedial works and services for the Council's commercial buildings and support for a variety of capital projects as required. Bidders will be able to bid for one or more lots in combination. Full details of the lots are provided in the specification.

Lot Information

General building works

Responsive repairs and maintenance Emergency works (during normal working hours and out of hours) * General works: * Roofing * Decorating * Fencing * Plastering * Scaffolding * Carpentry and Joinery * Fire safety works (fabric only)

Electrical

Responsive repairs and maintenance (during normal working hours and out of hours) Inspection and testing and certification. * Servicing * Maintenance, repair, and replacement inc. * New installation works * Reactive and non-reactive works.

Mechanical

Responsive repairs and maintenance (during normal working hours and out of hours) * Plumbing and water supplies * Gas and Boiler works * Reactive and non-reactive works. * Pumps and fans * Automatic barriers & gates * Compressors & related equipment

Works: Conservation and Heritage Building Repairs

Conservation and restoration repairs and improvements to all our heritage, The work packages contained within this lot will mostly be general building repairs but with historic requirements such as lime plaster, gilding and working on highly sensitive sites. No price submission is required for this lot.

Cremator repairs and maintenance

Responsive repairs and maintenance (during normal working hours and out of hours) * Inspection, servicing, maintenance, and repair of all Cremator related equipment relating to Gas installation and burners. * Inspection, servicing, maintenance, and repair of all Electrical Cremator equipment. * Inspection, servicing, maintenance, and repair of all Cremator related equipment relating to mechanical systems. * Inspection, servicing, maintenance, and repair of all Cremator related equipment relating to Hearths.

Gutters, and Drains

Responsive repairs and maintenance (during normal working hours and out of hours) Cyclical works for gutters and drains to specific corporate buildings. This is to ensure continued working of all rainwater goods, foul water systems and associated equipment and pumps. Ad hoc call out to clear gutter and drainage blockages. Any repairs to gutters and drainage required including replacements or redesigns. This lot will include works to cesspits as required, including repairs, and emptying when required.

Lot 7a WOODEN fancing and Lot 7b METAL fencing

Responsive repairs, replacements, and maintenance (during normal working hours and out of hours) No price submission is required for these lots

Windows, and Doors, UPVC or aluminium

Responsive repairs, replacements, and maintenance (during normal working hours and out of hours)

HVAC

Servicing, maintenance and repair of ventilation, and air conditioning systems, Upgrades Duct cleaning and alterations. Reactive and non-reactive works. Planned HVAC projects and larger works, including all the above items. No price submission is required for this lot.

Fire safety

To complete an annual fire risk assessment for each of our commercial buildings in our operational estate. This comprises approximately 61 buildings there may also be additional buildings that require assessment on an ad hoc basis. The types of buildings that require annual fire risk assessments include but is not limited to: Office buildings, sports centres, entertainment venues, workshops & depots, Grade 1&2 listed buildings & historic structures. Remedials from FRAs required for the safe operation of the sites. Test and Inspection of the fire alarm systems and fire extinguishers is required for all of the sites as mentioned above is also required. This will include any remedials required from the regular T&I.

Water Hygiene and Water testing Services

One off and cyclical Assessment, Inspection and Monitoring to small, medium, and large buildings or Sub-Let Private Dwelling, HMO's, sports centres, swimming pools, fountains, standpipes, public access drinking fountains, sheltered housing schemes, offices, theatres, crematorium, museums, toilet blocks, etc.

Swimming pools and recreational features maintenance

Servicing, maintenance, and repair (not water testing) of all swimming pools and recreational water features such as swimming pools, wet play areas and fountains. Pools pumps and wave machines

LOLER, Testing and Inspection

Inspection and certification of platform, passenger and goods, stage lifts. Inspection, servicing, maintenance, repair, replacement, and new installations.

Height Safety

Inspection, servicing, maintenance, repair, replacement, and new installations of: Mansafe wire systems Edge protection barriers No price submission is required for this lot.

Lead Contractor

This lot will be used on a project specific basis only and will be subject to the use of an RFP and the price will be determined at this stage. Please note you will have to be appointed to one of the other lots on the framework to be awarded a place on this lot. The value of this lot will be projects which are included in the lot values of all the other lots.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0611c2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021041-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

45300000 - Building installation work

45310000 - Electrical installation work

45311000 - Electrical wiring and fitting work

45312000 - Alarm system and antenna installation work

45313000 - Lift and escalator installation work

45314000 - Installation of telecommunications equipment

45315000 - Electrical installation work of heating and other electrical building-equipment

45316000 - Installation work of illumination and signalling systems

45317000 - Other electrical installation work

45320000 - Insulation work

45330000 - Plumbing and sanitary works

45331000 - Heating, ventilation and air-conditioning installation work

45332000 - Plumbing and drain-laying work

45332200 - Water plumbing work

45332400 - Sanitary fixture installation work

45333000 - Gas-fitting installation work

45340000 - Fencing, railing and safety equipment installation work

45341000 - Erection of railings

45342000 - Erection of fencing

45343000 - Fire-prevention installation works

45350000 - Mechanical installations

45351000 - Mechanical engineering installation works

45400000 - Building completion work

45410000 - Plastering work

45420000 - Joinery and carpentry installation work

45430000 - Floor and wall covering work

45440000 - Painting and glazing work

45441000 - Glazing work

45451000 - Decoration work

45452000 - Exterior cleaning work for buildings

45453000 - Overhaul and refurbishment work

45454100 - Restoration work

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50720000 - Repair and maintenance services of central heating

50730000 - Repair and maintenance services of cooler groups

50750000 - Lift-maintenance services

50760000 - Repair and maintenance of public conveniences

71700000 - Monitoring and control services

Notice Value(s)

Tender Value
£7,200,000 £1M-£10M
Lots Value
£7,280,100 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Mar 20267 months ago
Submission Deadline
24 Mar 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2026 - 31 May 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ipswich Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IPSWICH
Postcode
IP1 2DE
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
Not specified
Local Authority
Ipswich
Electoral Ward
Gipping
Westminster Constituency
Ipswich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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