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Event Management Delivery

Spennymoor Town Council

This public procurement record has 3 releases in its history.

Award

04 Sep 2026 at 13:54

UK7 - Contract Details Notice
Award

04 Sep 2026 at 13:43

UK6 - Contract Award Notice
Tender

29 Jan 2026 at 13:46

UK4 - Tender Notice
Summary of the contracting process

Spennymoor Town Council procured event management services for its annual community outdoor events programme in Spennymoor, County Durham. The appointed provider is responsible for managing the programme’s health and safety, security, infrastructure, logistics and co-programming, working with the council on planning and delivery. The requirement sits within recreational, cultural and sporting services and other community, social and personal services, with event services also identified for the awarded work. Delivery is in Spennymoor and the surrounding council service area. This is a public-sector events management requirement rather than a single venue, equipment supply or standalone entertainment booking. It would suit an organisation able to coordinate multiple operational and programme strands for recurring outdoor community events, using an established network of specialist suppliers and subcontractors.

The procurement is complete: an award was made to AH EVENTS GROUP LTD on 14 April 2026, followed by an active contract signed on 4 September 2026. The contract is worth £360,000 gross over the initial period from 4 September 2026 to 31 March 2029, with a possible two-year extension subject to satisfactory execution, local authority budget and council agreement; the maximum extent is 31 May 2031. It was a below-threshold open competition for one lot, reserved for SMEs, with electronic auction use recorded and electronic submission allowed. Evaluation weighted quality of response, service suitability and qualifications at 25%, supplier and subcontractor networks plus collaborative working at 35%, relevant experience and track record at 15%, and cost at 25%. Six bids were received, with five reaching the final stage.

This award shows a sustained requirement for a small or medium-sized event management business able to deliver outdoor community programmes at council scale. A credible competitor would need demonstrable control of health and safety, security, infrastructure, logistics and event programming, rather than capability in only one event discipline. The evaluation placed greatest emphasis on the quality of the supplier and subcontractor network, including security, medical, technical and programme provision, and on collaborative working with council officers. Relevant experience and case studies were also directly assessed, alongside service suitability, qualifications and cost. Businesses with dependable specialist partners, strong operational planning, evidence of delivering comparable public or community events, and the capacity to manage several workstreams would be well placed when this type of requirement next reaches the market.

How relevant is this notice?

Notice Information

Notice Title

Event Management Delivery

Notice Description

The contracting of an Event Management company to deliver on the management, health, safety, security, infrastructure, logistics and co-programming of an annual community outdoor events programme in Spennymoor, Co Durham, UK.

Lot Information

Lot 1

Renewal: potential 2 year extension optional dependant on local authority budget and council agreement

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-061216
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083917-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

98 - Other community, social and personal services

CPV Codes

79952000 - Event services

92000000 - Recreational, cultural and sporting services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
£300,000 £100K-£500K
Contracts Value
£360,000 £100K-£500K

Notice Dates

Publication Date
4 Sep 20261 months ago
Submission Deadline
28 Feb 2026Expired
Future Notice Date
Not specified
Award Date
14 Apr 20265 months ago
Contract Period
4 Sep 2026 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Spennymoor Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SPENNYMOOR
Postcode
DL16 6DG
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC41 Durham
Delivery Location
TLC North East (England)
Local Authority
County Durham
Electoral Ward
Tudhoe
Westminster Constituency
Newton Aycliffe and Spennymoor

Supplier Information

Number of Suppliers
1
Supplier Name

AH Events Group Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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