Tender

Managed Print and printer services

YORKSHIRE WATER SERVICES LIMITED

This public procurement record has 3 releases in its history.

Tender

13 Mar 2026 at 10:54

UK4 - Tender Notice
PlanningUpdate

30 Jan 2026 at 12:20

UK2 - Preliminary Market Engagement Notice
Planning

30 Jan 2026 at 12:11

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process initiated by Yorkshire Water Services Limited, located in Bradford, United Kingdom, is for the provision of a managed print and printer services under tender ID CM3374. The current stage is Tender, with a significant emphasis on the supply and management of multifunctional devices, printers, and plotters across selected sites throughout the Yorkshire Water region. The tender encompasses the industry category of goods with additional classifications under maintenance and repair of office machinery. Interested parties have until 13th April 2026 to submit their proposals via the Ariba platform. The enquiry period ends on 23rd March 2026, which is an opportunity for suppliers to clarify any aspects before finalising submissions. The contract is valued at £3,000,000 (gross amount of £3,600,000), and the procurement method is an open procedure, ensuring transparency and fair competition.

This tender presents a lucrative opportunity for businesses specialising in office machinery and managed print services to grow their business, particularly for those experienced in servicing large, multi-site organisations. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the procurement has been specified with suitability for SMEs in mind. The potential contract period spans from 1st June 2026 to 31st May 2031, with possibilities for renewal of up to three additional years. Suppliers who offer competitive pricing combined with high-quality services and demonstrate value added in areas such as cybersecurity, innovation, and sustainability, will be best placed to succeed. The involvement in a long-term partnership with Yorkshire Water Services Limited can enhance their market position and capabilities significantly.

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Notice Information

Notice Title

Managed Print and printer services

Notice Description

Requirement for a managed print service for the organisation including supply and management of multi-functional devices (MFD), printers and plotters for office use. These are at selected sites throughout the Yorkshire water region.

Lot Information

Lot 1

Options: Additional hardware/ devices if the estate deems required throughout the term of the contract

Renewal: 3 years extension option broken into 3 individual years after initial term of the contract if mutually agreed by both parties

Planning Information

Please submit email to ITOTContracts@yorkshirewater.co.uk with initial expression of interest

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0612e0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/022813-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

CPV Codes

30232100 - Printers and plotters

50310000 - Maintenance and repair of office machinery

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Mar 20263 weeks ago
Submission Deadline
13 Apr 20262 weeks to go
Future Notice Date
15 May 20262 months to go
Award Date
Not specified
Contract Period
31 May 2026 - 31 May 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORKSHIRE WATER SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD6 2SZ
Post Town
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE41 Bradford
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Bradford
Electoral Ward
Royds
Westminster Constituency
Bradford South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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