CAV-ITT-62009 - FLEET MAINTENANCE & SERVICE ARRANGEMENTS CARDIFF & VALE UNIVERSITY HEALTH BOARD

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0612e2-2026-02-25T14:16:33Z",
    "date": "2026-02-25T14:16:33Z",
    "ocid": "ocds-h6vhtk-0612e2",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPPR-7969-BTJG",
            "name": "Cardiff and Vale University Health Board",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPPR-7969-BTJG"
            },
            "address": {
                "streetAddress": "Woodland House",
                "locality": "Cardiff",
                "postalCode": "CF14 4HH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Alexandra McHugh",
                "email": "alexandra.mchugh@wales.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PXWV-6492-CGMN",
            "name": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXWV-6492-CGMN"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court",
                "locality": "Cardiff",
                "postalCode": "CF15 7QZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
            },
            "contactPoint": {
                "name": "Alexandra Leigh Mchugh",
                "email": "alexandra.mchugh@Wales.nhs.uk"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Procurement"
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPPR-7969-BTJG",
        "name": "Cardiff and Vale University Health Board"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "This notice is to inform the market of the upcoming opportunity. Any interested parties must be registered with eTender Wales to submit a bid when the tender goes live. No further action is required at this time, however queries can be directed to the email address provided.",
                "dueDate": "2026-02-28T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "008415-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/008415-2026",
                "datePublished": "2026-01-30T12:14:44Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CAV-ITT-62009",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "CAV-ITT-62009 - FLEET MAINTENANCE & SERVICE ARRANGEMENTS CARDIFF & VALE UNIVERSITY HEALTH BOARD",
        "description": "The NWSSP Procurement Team, acting on behalf of CVUHB, requires the establishment of a long-term contract for the maintenance and servicing of its owned and leased vehicles (the \"Agreement\"). The Agreement shall be divided into two (2) Lots as follows: * Lot 1: The provision of maintenance, servicing, and ad hoc repair requirements for petrol and diesel vehicles. * Lot 2: The provision of maintenance, servicing, and ad hoc repair requirements for electric vehicles. The objectives of the Agreement are to: * Ensure the continuity of a long-term vehicle maintenance arrangement * Maintain compliance with all applicable road transport legislation and regulatory requirements; * Safeguard vehicle reliability, safety, and operational availability * Appoint suitably qualified and experienced contractor(s) possessing the necessary facilities and technical capability to fulfil the requirements of the Agreement for its duration * Achieve best value for money. The Agreement shall include, without limitation: * The provision of all statutory and routine vehicle inspections, plating, MOT testing, and scheduled servicing * The provision of ad hoc and reactive maintenance and repair services as required * The provision of breakdown assistance and call-out services * Where requested by the CVUHB transport function, the optional provision of vehicle collection and delivery services.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50100000",
                        "description": "Repair, maintenance and associated services of vehicles and related equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50100000",
                        "description": "Repair, maintenance and associated services of vehicles and related equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 96000,
            "amount": 80000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2028-04-30T23:59:59+01:00",
                    "maxExtentDate": "2030-04-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Lot 1",
                "description": "The provision of maintenance, servicing, and ad hoc repair requirements for petrol and diesel vehicles.",
                "value": {
                    "amountGross": 48000,
                    "amount": 40000,
                    "currency": "GBP"
                },
                "renewal": {
                    "description": "Two optional one year extensions"
                },
                "awardCriteria": {
                    "description": "60% Commercial 40% Technical"
                }
            },
            {
                "id": "2",
                "title": "Lot 2",
                "description": "The provision of maintenance, servicing, and ad hoc repair requirements for electric vehicles.",
                "status": "active",
                "value": {
                    "amountGross": 48000,
                    "amount": 40000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2028-04-30T23:59:59+01:00",
                    "maxExtentDate": "2030-04-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two optional One Year Extensions"
                },
                "awardCriteria": {
                    "description": "60% Commercial 40% Technical"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-03-02T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "submissionMethodDetails": "https://etenderwales.ukp.app.jaggaer.com/home.html",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-03-24T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-19T12:00:00+00:00"
        },
        "documents": [
            {
                "id": "016932-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/016932-2026",
                "datePublished": "2026-02-25T14:16:33Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}