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Provision of Facilities Management Services for University of Bedfordshire

University Of Bedfordshire

This public procurement record has 3 releases in its history.

TenderCancellation

17 Sep 2026 at 16:42

UK12 - Procurement Termination Notice
Tender

18 Feb 2026 at 15:25

UK4 - Tender Notice
Planning

02 Feb 2026 at 10:02

UK3 - Planned Procurement Notice
Summary of the contracting process

The University of Bedfordshire sought facilities management and specialist maintenance services, divided into seven lots. The scope covered lift maintenance; fire, life-safety, fire dampers and evacuation-chair maintenance; specialist air-handling plant, air-handling equipment, local exhaust ventilation, windowmaster and breathing-building maintenance; mechanical engineering services including rainwater harvesting, plant rooms, Gas Safe work and heating closed loops; F-gas works for air-source heat pumps and chilled-water compressors; electrical services; and building-fabric maintenance. This is a services contract for the university, whose address is in Luton. The requirement spans building systems, compliance-related safety equipment, mechanical and electrical engineering, environmental controls, lifts and fabric maintenance. Businesses could have pursued one or several specialist lots rather than necessarily providing the entire facilities management scope.

The buyer invited offers through a selective competitive flexible procedure, with an initial prequalification stage followed by a tender restricted to selected participants. The process reached tender but was subsequently cancelled on 17 September 2026; the published data gives no reason. Expressions of interest were due by 9 March 2026 at 12:00, enquiries by 2 March 2026 at 12:00, and the intended award period ended on 15 June 2026 at 23:59. Each lot was planned from 3 August 2026 to 2 August 2029, with renewal described as 3 + 1 + 1 to 2 August 2031. The lot values were £550,000, £1,968,000, £1,271,325, £580,000, £325,000, £950,000 and £1,118,815 gross respectively. Price was the stated award criterion, with economic and technical selection criteria set out in the selection documents. Bids could cover multiple lots and five candidates were to proceed to the second stage.

Before cancellation, this opportunity suited specialist facilities-management and building-services contractors, including firms focused on lifts, fire and life-safety systems, air handling and local exhaust ventilation, mechanical engineering, F-gas equipment, electrical services or building fabric. Relevant suppliers would need the technical competence to maintain and repair the specified plant, installations and safety equipment, and to manage planned and responsive maintenance across a university estate. The selection process tested economic and technical capability, so bidders needed suitable financial standing, qualified personnel, operational capacity and demonstrable experience in their chosen disciplines. The lots were marked as suitable for small and medium-sized enterprises, and suppliers could combine multiple specialist areas where they had the required breadth. The procurement is cancelled, so it is not an available opportunity to pursue.

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Notice Information

Notice Title

Provision of Facilities Management Services for University of Bedfordshire

Notice Description

Provision of Facilities Management Services to the University of Bedfordshire with services split across multiple lots

Lot Information

Lifts

Provision of Lift Maintenance

Renewal: 3 + 1 + 1 till 02/08/2031

Fire, Life, Safety, Fire dampsters, evac Chairs maintenance

Provision of Fire, Life, Safety, Fire Dampsters and Evacuation Chairs maintenance

Renewal: 3 + 1 + 1 till 02/08/2031

Air Handling

Provision of Specialist Air Handling Plant, Air Handling Equipment, LEV Maintenance including windowmaster and Breathing buildings

Renewal: 3 + 1 + 1 till 02/08/2031

Mechanical Engineering Services

Including Rain Water Harvesting, plant room including Gas safe, Heating Closed loop

Renewal: 3 + 1 + 1 till 02/08/2031

F Gas Works

Air Source Heat Pump and Chilled Water compressors

Renewal: 3 + 1 + 1 till 02/08/2031

Electrical Services

Provision of Electrical Services

Renewal: 3 + 1 + 1 till 02/08/2031

Building Fabric

Building Fabric Maintenance

Renewal: 3 + 1 + 1 till 02/08/2031

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0613d4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088393-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

31625200 - Fire-alarm systems

50531000 - Repair and maintenance services for non-electrical machinery

50531200 - Gas appliance maintenance services

50710000 - Repair and maintenance services of electrical and mechanical building installations

50750000 - Lift-maintenance services

71314100 - Electrical services

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£5,635,948 £1M-£10M
Lots Value
£5,635,947 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
23 Feb 2026Expired
Award Date
Not specified
Contract Period
3 Aug 2026 - 2 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Bedfordshire
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LUTON
Postcode
LU1 3JU
Postcode Area
Luton
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH21 Luton
Delivery Location
TLH2 Bedfordshire and Hertfordshire
Local Authority
Luton
Electoral Ward
Central
Westminster Constituency
Luton South and South Bedfordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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