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Planned Maintenance Framework

Bracknell Forest Borough Council

This public procurement record has 2 releases in its history.

PlanningUpdate

08 Oct 2026 at 16:10

UK2 - Preliminary Market Engagement Notice
Planning

02 Feb 2026 at 12:44

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Bracknell Forest Borough Council is planning a framework for planned maintenance and capital works across its properties, including offices, community buildings, operational assets and some schools. The work may cover roofing; heating, boilers and gas systems; refurbishment and general building work; electrical work; windows, doors and glazing; painting and decorating; drainage and water management; groundworks, surfacing and external works; and heating, ventilation and cooling systems. The council is responsible for managing, maintaining and improving this varied property portfolio. Delivery is across council-owned and managed properties in the Bracknell Forest area. The framework is intended to support projects of differing sizes and complexity.

This is at the planning stage: the council is seeking market feedback to shape a possible framework, not inviting tenders. The proposed structure has two lots: smaller planned maintenance and minor capital projects below £150,000, and larger, more complex projects above that threshold. The council is considering appointing up to five suppliers to the first lot and up to four to the second. Work would be allocated through direct award or mini-competition, depending on project nature and value. The proposed framework would start on 1 April 2027, run initially for three years and could extend to a maximum of eight years, subject to performance reviews. Historic spend over the previous three years was approximately £10.64 million on projects below £150,000 and £31.09 million on projects above it; these figures do not guarantee future work. The council’s stated framework value is £100 million excluding VAT (£120 million including VAT).

The work is suited to contractors able to deliver building maintenance and construction across a broad property portfolio, with relevant trade capability in areas such as roofing, building services, refurbishment, electrical works, glazing, decoration, drainage, groundworks and HVAC. The range includes both smaller maintenance jobs and more complex capital projects, so suppliers should consider which scale of work fits their operational capacity and project experience. Small and medium-sized businesses are explicitly considered suitable. The council is using market engagement to gather feedback on the framework’s structure, lots, duration, values and delivery approach; responses are intended to inform the final specification, evaluation approach and route to market. Suppliers can use this planning phase to prepare and contribute to that design.

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Notice Information

Notice Title

Planned Maintenance Framework

Notice Description

The proposed framework is intended to support the delivery of planned maintenance and capital projects across Council-owned and managed properties.

Planning Information

Pre-Market Engagement - Planned Maintenance and Capital Works Framework 1. Introduction 1.1 Background Bracknell Forest Borough Council (BFBC or the Council) is located in central Berkshire. The Council became a Unitary Authority in April 1998 and is responsible for the management, maintenance and improvement of a diverse portfolio of Council-owned and managed properties, including (but not limited to) offices, community buildings, operational assets and some schools. Further information on how the Council operates, including details of Councillors, Council staff and departments, can be found on the Council's website. 1.2 Purpose of this Market Engagement The Council is undertaking a pre-market engagement exercise to inform the potential procurement of a Planned Maintenance and Capital Works Framework. This exercise is intended to gather feedback from the market on the proposed framework structure, lotting, duration, values and delivery approach. This engagement does not form part of a formal procurement process and does not constitute a commitment by the Council to proceed with any procurement or to appoint any supplier. Any future procurement will be conducted in accordance with the Council's Contract Rules and relevant public procurement legislation. 1.3 Description of the Proposed Framework The proposed framework is intended to support the delivery of planned maintenance and capital projects across Council-owned and managed properties. Typical works may include, but are not limited to: • Roofing works • Heating, boilers and gas systems • Refurbishment and general building works • Electrical works • Windows, doors and glazing • Painting and decorating • Drainage and water management • Groundworks, surfacing and external works • HVAC and cooling systems The framework is expected to be used for a range of project sizes and complexities, with call-offs awarded either by direct award or mini-competition, depending on the nature and value of the works. 1.4 Proposed Lot Structure The Council is currently considering a two-lot framework structure: • Lot 1 - Projects below £150,000 o Intended primarily for lower-value planned maintenance and minor capital works o Up to five (5) suppliers appointed to the lot • Lot 2 - Projects above £150,000 o Intended for higher-value and more complex capital projects o Up to four (4) suppliers appointed to the lot The proposed £150,000 threshold aligns with the Council's internal approval and procurement processes. 1.5 Framework Duration The Council is proposing a framework duration of up to eight (8) years, subject to satisfactory performance and ongoing review. The anticipated structure is: • Initial period of 3 years • First extension of 2 years • Final extension of 3 years Continuation on the framework would be subject to performance reviews at each review point. 1.6 Indicative Historic Spend The Council has reviewed its expenditure on planned maintenance and capital works over the previous three financial years. This information is provided for indicative purposes only and does not constitute any guarantee or commitment in respect of future spend. Based on historic data: • Projects below £150,000: approximately £10,640,153.12. over the last three years • Projects above £150,000: approximately £31,093,493.63 over the last three years Actual future values and volumes may vary depending on budget availability, asset condition, statutory obligations and Council priorities. 1.7 Engagement process Register on the ProContract Portal using this link https://sebp.due-north.com/ Responses will be used to design the final specification, evaluation approach and route to market. Interested organisations are invited to request the market engagement questionnaire by emailing procurement.team@bracknell-forest.gov.uk ( using the subject title :Pre-Market Engagement - Planned Maintenance and Capital Works Framework) The link to the questionnaire will then be sent to you for completion. The final deadline to respond to the Market Engagement questionnaires is on 28 February 2026 15:00 BST.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-061429
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095378-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45000000 - Construction work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£100,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
9 Oct 2026Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 1 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bracknell Forest Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRACKNELL
Postcode
RG12 1JD
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
Not specified
Local Authority
Bracknell Forest
Electoral Ward
Town Centre & The Parks
Westminster Constituency
Bracknell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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