Tender

Computer Aided Facilities Management System

UNIVERSITY OF EXETER

This public procurement record has 1 release in its history.

Tender

02 Feb 2026 at 15:30

UK4 - Tender Notice
Summary of the contracting process

The University of Exeter is inviting tenders for a Computer Aided Facilities Management (CAFM) System, seeking to modernise its existing infrastructure with a SaaS-based platform that integrates seamlessly with their existing systems. The procurement is an open procedure, valued at £600,000, and falls under the services category of computer facilities management. Interested bidders should note key deadlines, with the enquiry period closing on 20th February 2026, and final submissions due by 27th February 2026. The contract period is scheduled from 1st June 2026 to 30th May 2029, with potential extensions up to 2031. The procurement is covered under the Government Procurement Agreement (GPA) and will evaluate submissions based on a mix of technical quality, price, and responsible procurement criteria.

This tender offers significant growth opportunities for businesses specialising in technology and facilities management services, particularly those experienced in developing CAFM solutions. Companies capable of delivering a system that enhances task management, compliance processes, and data integration will find this contract particularly suited to their expertise. SMEs are encouraged to apply, taking advantage of the University’s openness to small and medium-sized enterprises. A successful bid could establish a long-term relationship with a prestigious institution, providing a platform for showcasing innovative solutions in a highly competitive sector.

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Notice Information

Notice Title

Computer Aided Facilities Management System

Notice Description

The University is seeking to procure a modern SaaS-based CAFM platform with open APIs to replace its current legacy solution. The new system will need to streamline operations by improving task management, compliance processes, provide a single source of truth for space, asset and maintenance data and integrate with core University systems--including our finance system (Technology One), Dynamics 365, Autodesk tools, GIS, Power BI and Azure AD/SSO.

Lot Information

Lot LOT-0000

Renewal: Two extensions of up to twelve months each

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06147e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009076-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72514000 - Computer facilities management services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Feb 20263 months ago
Submission Deadline
27 Feb 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2026 - 30 May 2029 2-3 years
Recurrence
2031-02-24

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EXETER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX4 4QH
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
Exeter
Electoral Ward
Duryard and St James
Westminster Constituency
Exeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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