Tender

0894EVTCI - De Montfort Hall EPOS Solution

LEICESTER CITY COUNCIL

This public procurement record has 2 releases in its history.

Tender

02 Feb 2026 at 15:50

UK4 - Tender Notice
Planning

02 Feb 2026 at 15:34

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Leicester City Council is seeking to procure a modern Electronic Point of Sale (EPOS) solution for De Montfort Hall, focusing on contemporary payment methods and upgraded till systems. This procurement falls under the category of Software Packages and Information Systems, and it is being conducted through an open competition method. The opportunity is currently in the tender stage with key dates including the submission deadline on 2nd March 2026, and the enquiry period concluding on 18th February 2026. The contract, estimated at £210,000 gross, is set to begin on 31st August 2026, running for a potential eight years with renewal options, located in Leicester, UK. The communication about this opportunity is facilitated through Proactis, underlining the importance of timely submission.

This tender presents a significant opportunity for businesses specialising in software and information systems to expand their clientbase by partnering with a prominent local government body. The contract's value and duration make it particularly attractive for SMEs that can offer tailored, high-quality IT solutions aimed at enhancing customer transaction experiences. Companies with a focus on integrating advanced payment technologies and those equipped to handle extensive service operations within public venues will find this contract particularly beneficial for driving growth and establishing credibility within the public sector.

How relevant is this notice?

Notice Information

Notice Title

0894EVTCI - De Montfort Hall EPOS Solution

Notice Description

The service is looking to procure a modern EPOS solution that meets the customer requirements for modern payment methods, speed of service and up to date till system.

Lot Information

Lot 1

Renewal: The contract is for 8 years total, with the following breakpoints/extension options: 3+2+2+1

Planning Information

A PME was carried our prior to the Procurement Act 2023, see link below for the PME advert. https://www.contractsfinder.service.gov.uk/notice/ebb2b88d-36bc-465f-b7d4-3012315ef403?origin=SearchResults&p=1

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06147f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009098-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£175,000 £100K-£500K
Lots Value
£175,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Feb 20261 weeks ago
Submission Deadline
2 Mar 20263 weeks to go
Future Notice Date
3 Feb 2026Expired
Award Date
Not specified
Contract Period
30 Aug 2026 - 30 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTER CITY COUNCIL
Contact Name
Emily Vinter
Contact Email
emily.vinter@leicester.gov.uk
Contact Phone
+44 1164544037

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF21 Leicester
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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