Tender

Integrated HRIS, LMS and payroll software

CARDIFF COMMUNITY HOUSING ASSOCIATION (CCHA)

This public procurement record has 1 release in its history.

Tender

03 Feb 2026 at 11:12

UK4 - Tender Notice
Summary of the contracting process

The Cardiff Community Housing Association (CCHA) is currently in the tender stage for procuring an integrated Human Resources Information System (HRIS), Learning Management System (LMS), and payroll software. This procurement aims to modernise the organisation's people-related processes and enhance data insights, benefiting its colleagues and management team. The contract, valued at £90,000 with a maximum gross amount of £108,000, involves a public undertaking under Welsh devolved regulations. The deadline for tender submissions is set for 3 March 2026, with the enquiry period closing on 24 February 2026. The project is classified under the "Time accounting or human resources software package" and is open to electronic submissions via Sell2Wales.

This tender presents substantial opportunities for businesses specialised in human resources and payroll software, particularly those with capabilities in integrated system solutions. SMEs and organisations from the voluntary and community sector are especially encouraged to participate since the competition is open. Successful bidders can establish or expand their footprint within the public sector, thereby enhancing their portfolio and driving business growth. The award criteria emphasise quality and technical proficiency, offering a balanced opportunity for cost-competitive and high-quality solutions. Furthermore, the possibility of a contract extension provides long-term engagement potential for responsive service providers.

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Notice Information

Notice Title

Integrated HRIS, LMS and payroll software

Notice Description

CCHA is seeking to procure and implement a fully integrated Human Resources Information System (HRIS), Learning Management System (LMS) and Payroll system that will modernise the organisation's people-related processes, improve data insight, and enhance the experience of colleagues, managers and the People & Organisational Development team. The solution must support the complete colleague lifecycle, provide robust reporting, enable detailed historical data analysis, and offer a user-friendly, intuitive interface.

Lot Information

Lot 1

Renewal: The contract can be extended for another 2 years on a yearly basis (1+1) based on performance and mutual agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-061527
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009360-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
£90,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Feb 20262 weeks ago
Submission Deadline
3 Mar 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2026 - 31 Dec 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF COMMUNITY HOUSING ASSOCIATION (CCHA)
Contact Name
Monia Lisa Carvalho
Contact Email
monia-lisa.carvalho@ccha.org.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF24 5LQ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Splott
Westminster Constituency
Cardiff South and Penarth

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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