Award

Three Year Verj.io subscription Including Silver Support

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

05 Feb 2026 at 16:37

UK5 - Transparency Notice
Summary of the contracting process

Caerphilly County Borough Council has completed the procurement process for a three-year Verj.io subscription, including silver support, by awarding the contract directly to Neumann Systems Ltd. This was pursued through a direct procurement method below the threshold without competition, due to Neumann Systems being the only provider capable of delivering the necessary service. The contract, valued at £20,700 excluding VAT, is crucial as the Council's data is retained in the supplier's legacy system, and migrating it would incur significant cost and operational risks. Located in Hengoed, UK, the procurement falls within the "Software package and information systems" category, and will run from 11th February 2026 to 17th January 2029.

This arrangement presents business growth opportunities by ensuring continuity and compliance for Caerphilly's IT operations, while offering prospective advantages for firms capable of providing legacy data management and system continuity solutions. Companies similar in scale to Neumann Systems Ltd, classed as an SME, would be ideally suited to compete in niches where bespoke, high-compliance IT services are required. Firms with expertise in handling sensitive data securely and efficiently could benefit greatly from engaging with such direct procurement processes, positioning themselves as specialised solution providers in the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Three Year Verj.io subscription Including Silver Support

Notice Description

Caerphilly CBC intends to award a contract to Neumann Systems for Three Year Verj.io subscription Including Silver Support. This contract is being awarded without competition because the supplier is the only provider capable of delivering the required service. The Council's data is currently held within the supplier's legacy system, and it must be retained for a statutory period. Migrating this data to an alternative system would incur disproportionate cost and operational risk, and no other supplier can access or manage the data without significant disruption. Therefore, awarding this contract directly is necessary to ensure continuity, compliance, and value for money.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064972
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010689-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£20,700 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Feb 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
5 Feb 20262 weeks ago
Contract Period
11 Feb 2026 - 17 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Jessica Thomas
Contact Email
thomaj11@caerphilly.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
Not specified
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Supplier Information

Number of Suppliers
1
Supplier Name

NEUMANN SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-064972-2026-02-05T16:37:32Z",
    "date": "2026-02-05T16:37:32Z",
    "ocid": "ocds-h6vhtk-064972",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWHP-2369-JPYL",
            "name": "Caerphilly County Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWHP-2369-JPYL"
            },
            "address": {
                "streetAddress": "Penallta House, Tredomen Park",
                "locality": "Hengoed",
                "postalCode": "CF82 7PG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL16"
            },
            "contactPoint": {
                "name": "Jessica Thomas",
                "email": "thomaj11@caerphilly.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.caerphilly.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PJPT-3945-YZNR",
            "name": "NEUMANN SYSTEMS LTD",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJPT-3945-YZNR"
            },
            "address": {
                "streetAddress": "The Granary, Crowhill Farm, Ravensden Road, Wilden,",
                "locality": "Bedford",
                "postalCode": "MK44 2QS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH24"
            },
            "contactPoint": {
                "email": "constance.baillie@neumannsystems.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWHP-2369-JPYL",
        "name": "Caerphilly County Borough Council"
    },
    "tender": {
        "id": "CCBC/PROC317/26/JT",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Three Year Verj.io subscription Including Silver Support",
        "description": "Caerphilly CBC intends to award a contract to Neumann Systems for Three Year Verj.io subscription Including Silver Support. This contract is being awarded without competition because the supplier is the only provider capable of delivering the required service. The Council's data is currently held within the supplier's legacy system, and it must be retained for a statutory period. Migrating this data to an alternative system would incur disproportionate cost and operational risk, and no other supplier can access or manage the data without significant disruption. Therefore, awarding this contract directly is necessary to ensure continuity, compliance, and value for money.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Below threshold - without competition",
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "suitability": {
                    "sme": true
                }
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Three Year Verj.io subscription Including Silver Support",
            "status": "pending",
            "value": {
                "amountGross": 24840,
                "amount": 20700,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": false,
            "suppliers": [
                {
                    "id": "GB-PPON-PJPT-3945-YZNR",
                    "name": "NEUMANN SYSTEMS LTD"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "48000000",
                            "description": "Software package and information systems"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKL16",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-02-11T00:00:00+00:00",
                "endDate": "2029-01-17T23:59:59+00:00"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "010689-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/010689-2026",
                    "datePublished": "2026-02-05T16:37:32Z",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-02-06T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "language": "en"
}