Planning

Hard Facilities Management Services

LONDON BOROUGH OF SOUTHWARK

This public procurement record has 1 release in its history.

Planning

09 Feb 2026 at 11:39

UK1 - Pipeline Notice
Summary of the contracting process

The public procurement contracting process for the London Borough of Southwark is currently in the planning stage for a tender titled "Hard Facilities Management Services." This procurement involves services related to building and facilities management, including statutory inspection, reactive and preventative maintenance, asset management, and more, with a focus on integrating a Computer-Aided Facility Management (CAFM) system. The procurement is valued at approximately 35 million GBP and is scheduled to commence in April 2026, with the contract period potentially extending from 1st October 2026 to 31st March 2032, and possibly up to 2034 depending on performance. This opportunity is classified under public authority sub-central government and is located in the UK region of Southwark, London.

This tender presents significant opportunities for businesses operating in the facilities management sector, particularly those experienced with statutory compliance, asset management, and engineering services. The competitive flexible procedure employed by Southwark Council encourages participation from SMEs, allowing these firms the chance to expand their portfolios and enhance social value contributions through this engagement. Firms with expertise in integrating and reporting through CAFM systems would be especially well-positioned to compete, with the procurement offering a substantial and potentially long-term growth opportunity in the public sector facilities management industry.

How relevant is this notice?

Notice Information

Notice Title

Hard Facilities Management Services

Notice Description

'PLEASE NOTE THIS IS A PIPELINE NOTICE - NOT A LIVE TENDER OPPORTUNITY'. The forthcoming opportunity relates to the procurement of Hard Facilities Management Services for a period of five years with the option to extend by a further two years at the Council's sole discretion, subject to performance, commencing in April 2026. Hard Facilities Management Services for Southwark Council operational estate required. Scope of the Requirement The council intends to procure a Hard FM service covering (indicative scope): * Statutory inspection, testing, and compliance * Planned preventative maintenance (PPM) aligned to SFG20 * Reactive maintenance * Asset management and lifecycle planning * Engineering services across mechanical, electrical and building fabric * CAFM system integration and reporting * Social Value The final scope and detail of the contract, including length of term may be refined following PME and is subject to receiving internal governance approvals.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064af3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011308-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£35,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Feb 2026Today
Submission Deadline
Not specified
Future Notice Date
20 Apr 20263 months to go
Award Date
Not specified
Contract Period
30 Sep 2026 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF SOUTHWARK
Contact Name
Rusell Barnaby
Contact Email
cfmtransformation@southwark.gov.uk
Contact Phone
02075255000

Buyer Location

Locality
LONDON
Postcode
SE1 2QH
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI44 Lewisham and Southwark
Local Authority
Southwark
Electoral Ward
London Bridge & West Bermondsey
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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