Planning

Hard Facilities Management Services

LONDON BOROUGH OF SOUTHWARK

This public procurement record has 2 releases in its history.

Planning

13 Feb 2026 at 14:13

UK2 - Preliminary Market Engagement Notice
Planning

09 Feb 2026 at 11:39

UK1 - Pipeline Notice
Summary of the contracting process

The London Borough of Southwark is currently in the planning phase of procuring Hard Facilities Management Services, a project carried out under the Procurement Act 2023. This process involves a two-stage Competitive Flexible Procedure, starting with conditions of participation followed by a full tender stage. The project is aligned with the public authority's efforts to manage statutory inspections, planned preventative maintenance (PPM), and reactive maintenance across its operational estate. Key dates for supplier engagement include the deadline for questionnaire responses on 2nd March 2026, and a supplier briefing session scheduled for 24th February 2026. Interested parties are encouraged to engage through the council’s e-tendering portal, ProActis, to participate in Preliminary Market Engagement (PME) activities.

This opportunity is targeted towards providers of building and facilities management services, with a focus on engineering services across mechanical, electrical, and building fabrics. The contract is estimated to be worth £42,000,000 gross, with a term beginning on 1st April 2027 and ending on 31st March 2032, with renewal potential extending to March 2034. The procurement presents an optimal opportunity for SMEs specialising in asset management, lifecycle planning, and CAFM system integration to expand their business footprint, especially given the emphasis on innovation and commercial model considerations during the PME phase. By participating, businesses can leverage insights to shape competitive bids for the anticipated tender, which is expected to officially commence later in the year.

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Notice Information

Notice Title

Hard Facilities Management Services

Notice Description

Hard Facilities Management Services Southwark council is undertaking Preliminary Market Engagement (PME) to inform the development of its upcoming procurement for Hard Facilities Management (Hard FM) services across its operational estate. This engagement aims to understand current market capability, delivery models, innovation opportunities and commercial considerations to support the design of a proportionate and competitive procurement procedure under the Procurement Act 2023. This notice does not formally commence a procurement process. Participation in PME is voluntary and will not confer any advantage or disadvantage in any future tender. Scope of the Requirement The council intends to procure a Hard FM service covering (indicative scope): * Statutory inspection, testing, and compliance * Planned preventative maintenance (PPM) aligned to SFG20 * Reactive maintenance * Asset management and lifecycle planning * Engineering services across mechanical, electrical and building fabric * CAFM system integration and reporting * Social Value The final scope may be refined following PME.

Planning Information

Proposed Procurement Approach The council anticipates using a two stage Competitive Flexible Procedure under the Procurement Act 2023. This will include: • Stage 1: Conditions of Participation (selection stage) • Stage 2: Full tender stage with detailed technical and commercial evaluation Preliminary Market Engagement (PME) feedback will help shape the specification, KPIs, commercial model, and procurement structure. PME Activities The council intends to undertake the following engagement activities: • Supplier questionnaire - response by 12:00 noon on 02/03/2026 • Supplier briefing session - 12:00-13:00 on 24/02/2026 • One to one technical discussions (subject to demand) 25 and 26/02/2026 All suppliers will receive the same core information. Insights gathered will be anonymised and used solely to inform the procurement design. How to Participate Suppliers interested in participating in PME should register their interest via: https://procontract.due-north.com/ Upon registration, suppliers will receive: • PME briefing document containing a Supplier questionnaire to complete and return and details of a scheduled engagement briefing session All communication regarding this PME must be submitted through the Council’s e tendering portal, ProActis: https://procontract.due-north.com/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064af3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013469-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£35,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Feb 20261 months ago
Submission Deadline
Not specified
Future Notice Date
20 Apr 20263 weeks to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF SOUTHWARK
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 2QH
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI44 Lewisham and Southwark
Local Authority
Southwark
Electoral Ward
London Bridge & West Bermondsey
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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