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Hard Facilities Management Services

London Borough of Southwark

This public procurement record has 3 releases in its history.

Tender

25 Jun 2026 at 17:59

UK4 - Tender Notice
Planning

13 Feb 2026 at 14:13

UK2 - Preliminary Market Engagement Notice
Planning

09 Feb 2026 at 11:39

UK1 - Pipeline Notice
Summary of the contracting process

The London Borough of Southwark has initiated a procurement process for Hard Facilities Management Services, currently in the tender stage as of 25th June 2026. The procurement focuses on delivering a range of facility management services including mechanical and electrical maintenance, building repairs, compliance inspections, and more across the borough’s estate. This competitive flexible procurement is being conducted using a selective method with a two-stage process, including a conditions of participation stage followed by a tender stage for shortlisted suppliers. Key deadlines include an expression of interest cut-off on 20th July 2026, enquiries period ending on 13th July 2026, and an award period concluding on 18th November 2026. The project is located in London, UK, under the industry category of building and facilities management services and has an overall budget of £35 million to £42 million GBP.

This tender presents a significant opportunity for businesses specialising in comprehensive facilities management, particularly those with experience in statutory compliance, preventive and reactive maintenance, and asset management. The contract is suited for well-established companies capable of managing large-scale operations and offering innovative solutions in facilities management, especially those interested in integrating social value into their services. The competitive flexible procedure is designed to foster a dynamic procurement environment, potentially opening doors for suppliers with a turnover exceeding £10 million GBP and a capacity for strategic growth. Small and medium-sized enterprises have been noted as suitable participants, providing a broad field of potential candidates to drive success in the execution of Southwark’s facilities services objectives.

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Notice Information

Notice Title

Hard Facilities Management Services

Notice Description

The successful supplier will be required to deliver planned, reactive, statutory, and compliance-led Hard Facilities Management services across the Authority's estate. The scope may include, but is not limited to, the following service areas: * Mechanical and electrical maintenance, including heating, ventilation, air conditioning, power, lighting, and associated systems. * Building fabric maintenance, repairs, minor works, and general building services. * Plumbing, drainage, water hygiene, and legionella control activities. * Statutory inspections, testing, certification, and compliance reporting. * Fire safety systems maintenance, emergency lighting testing, and associated compliance support. * Lift, access equipment, doors, gates, shutters, and specialist equipment maintenance where applicable. * Helpdesk, computer-aided facilities management support, performance reporting, and asset management. * Planned preventative maintenance, reactive response, emergency call-out, and lifecycle support. * Project works. * Social Value.

Lot Information

Lot 1

Renewal: The contract may be extended by up to 24 months.

Planning Information

Proposed Procurement Approach The council anticipates using a two stage Competitive Flexible Procedure under the Procurement Act 2023. This will include: • Stage 1: Conditions of Participation (selection stage) • Stage 2: Full tender stage with detailed technical and commercial evaluation Preliminary Market Engagement (PME) feedback will help shape the specification, KPIs, commercial model, and procurement structure. PME Activities The council intends to undertake the following engagement activities: • Supplier questionnaire - response by 12:00 noon on 02/03/2026 • Supplier briefing session - 12:00-13:00 on 24/02/2026 • One to one technical discussions (subject to demand) 25 and 26/02/2026 All suppliers will receive the same core information. Insights gathered will be anonymised and used solely to inform the procurement design. How to Participate Suppliers interested in participating in PME should register their interest via: https://procontract.due-north.com/ Upon registration, suppliers will receive: • PME briefing document containing a Supplier questionnaire to complete and return and details of a scheduled engagement briefing session All communication regarding this PME must be submitted through the Council’s e tendering portal, ProActis: https://procontract.due-north.com/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064af3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060044-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£35,000,000 £10M-£100M
Lots Value
£35,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Jun 20263 months ago
Submission Deadline
Not specified
Future Notice Date
20 Apr 2026Expired
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Southwark
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 2QH
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI44 Lewisham and Southwark
Local Authority
Southwark
Electoral Ward
London Bridge & West Bermondsey
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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