Hard Facilities Management Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-064af3-2026-06-25T17:59:55+01:00",
    "date": "2026-06-25T17:59:55+01:00",
    "ocid": "ocds-h6vhtk-064af3",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "011308-2026",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/011308-2026",
                "datePublished": "2026-02-09T11:39:05Z",
                "format": "text/html"
            },
            {
                "id": "013469-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013469-2026",
                "datePublished": "2026-02-13T14:13:48Z",
                "format": "text/html"
            }
        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Proposed Procurement Approach The council anticipates using a two stage Competitive Flexible Procedure under the Procurement Act 2023. This will include: * Stage 1: Conditions of Participation (selection stage) * Stage 2: Full tender stage with detailed technical and commercial evaluation Preliminary Market Engagement (PME) feedback will help shape the specification, KPIs, commercial model, and procurement structure. PME Activities The council intends to undertake the following engagement activities: * Supplier questionnaire - response by 12:00 noon on 02/03/2026 * Supplier briefing session - 12:00-13:00 on 24/02/2026 * One to one technical discussions (subject to demand) 25 and 26/02/2026 All suppliers will receive the same core information. Insights gathered will be anonymised and used solely to inform the procurement design. How to Participate Suppliers interested in participating in PME should register their interest via: https://procontract.due-north.com/ Upon registration, suppliers will receive: * PME briefing document containing a Supplier questionnaire to complete and return and details of a scheduled engagement briefing session All communication regarding this PME must be submitted through the Council's e tendering portal, ProActis: https://procontract.due-north.com/",
                "dueDate": "2026-03-02T23:59:59+00:00",
                "status": "scheduled"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PXTW-7647-VDLV",
            "name": "London Borough of Southwark",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXTW-7647-VDLV"
            },
            "address": {
                "streetAddress": "160 Tooley Street",
                "locality": "London",
                "postalCode": "SE1 2QH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI44"
            },
            "contactPoint": {
                "name": "Russell Burnaby",
                "email": "Russell.Burnaby@southwark.gov.uk",
                "telephone": "020 7525 5000"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.southwark.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXTW-7647-VDLV",
        "name": "London Borough of Southwark"
    },
    "tender": {
        "id": "DN805727",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Hard Facilities Management Services",
        "description": "The successful supplier will be required to deliver planned, reactive, statutory, and compliance-led Hard Facilities Management services across the Authority's estate. The scope may include, but is not limited to, the following service areas: * Mechanical and electrical maintenance, including heating, ventilation, air conditioning, power, lighting, and associated systems. * Building fabric maintenance, repairs, minor works, and general building services. * Plumbing, drainage, water hygiene, and legionella control activities. * Statutory inspections, testing, certification, and compliance reporting. * Fire safety systems maintenance, emergency lighting testing, and associated compliance support. * Lift, access equipment, doors, gates, shutters, and specialist equipment maintenance where applicable. * Helpdesk, computer-aided facilities management support, performance reporting, and asset management. * Planned preventative maintenance, reactive response, emergency call-out, and lifecycle support. * Project works. * Social Value.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79993000",
                        "description": "Building and facilities management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 42000000,
            "amount": 35000000,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Competitive flexible procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-02-01T00:00:00+00:00",
                    "endDate": "2032-01-31T23:59:59+00:00",
                    "maxExtentDate": "2034-01-31T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 42000000,
                    "amount": 35000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality method statements will be required as part of the tender submission",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "A Pricing Schedule will need to be completed as part of the tender submission.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "A Social Value Submission Sheet containing Southwark Council social value measures will be completed as part of the tender submission.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As set out in the PSQ."
                        },
                        {
                            "type": "technical",
                            "description": "As set out in the PSQ."
                        },
                        {
                            "description": "The criteria are set out in the Procurement Specific Questionnaire (PSQ) which is accompanied by a Supplier Selection Guidance document. Amongst other things the supplier should have a turnover in excess of PS10m.",
                            "forReduction": true
                        }
                    ]
                },
                "renewal": {
                    "description": "The contract may be extended by up to 24 months."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-04-20T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "selective",
        "procedure": {
            "features": "This is a two-stage procedure comprising a \"conditions of participation\" stage containing Procurement Specific Questionnaire (PSQ) documentation followed by a Tender stage assessing Quality (including Social Value) and Price. Following assessment of responses to the PSQ, a shortlist of the highest scoring potential suppliers who meet the minimum requirements will be drawn up. (See the PSQ Supplier Selection Guidance.) The shortlisted suppliers will be selected to participate in the Invitation to Tender (ITT) stage. Suppliers, are therefore, only to complete the PSQ Stage documentation by the set deadline."
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Both the completed PSQ submission and, for the shortlisted suppliers the tender submissions, must be made via the Proactis eprocurement system: https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=f546ba3e-e301-f111-813c-005056b64545 No other means of delivery is acceptable.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-07-20T12:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-07-13T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-11-18T23:59:59+00:00"
        },
        "lotDetails": {
            "noLotsDivisionRationale": "The Authority does not consider that subdivision into lots would be appropriate, as this could risk rendering the execution of the contract excessively technically difficult or expensive, and the need to coordinate different Suppliers for the lots could seriously risk undermining the proper performance of the Contract. ."
        },
        "documents": [
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "Additional documents which contain confidential information will be provided only to the shortlisted suppliers e.g. TUPE info, after completed non-disclosure agreements are returned signed."
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "060044-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/060044-2026",
                "datePublished": "2026-06-25T17:59:55+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "As set out in the draft NEC4 Facilities Management contract with council specific amendments included within the Tender documents."
        },
        "riskDetails": "The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract Change Notice if the risk was to materialise: Risk of legislative changes, regulatory changes or changes in law during the term of a Contract Risk of unforeseen changes to delivery/operational standards Risk of changes in technology, IT solutions or systems Risk of unforeseen increase/decrease in Contracting Authority budgets Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis) Risk of unforeseen political impact Risk of unforeseen increase/decrease in volume of works/services and/or property volume."
    },
    "language": "en"
}