Award

Axtension IP Continuity and ExFlow AP Implementation

KCH INTERVENTIONAL FACILITIES MANAGEMENT LLP

This public procurement record has 2 releases in its history.

Award

03 Mar 2026 at 16:32

UK5 - Transparency Notice
Planning

09 Feb 2026 at 16:24

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

King’s Interventional Facilities Management LLP, in collaboration with King’s College Hospital NHS Foundation Trust, is overseeing the procurement titled “Axtension IP Continuity and ExFlow AP Implementation”. Located in London, the procurement aims to maintain and transition its Axtension IP within Microsoft Dynamics 365 suite until the implementation of ExFlow AP occurs. Initially marked by a preliminary market engagement and RFI, the procurement is at the award stage, with the contract period spanning from 16 March 2026 to 15 March 2029. This procurement falls under the IT services category and involves a direct award owing to the need for technical compatibility and continuity, considering limited supplier capability in transitioning to ExFlow AP.

This tender presents substantial opportunities for IT service providers experienced in consulting, software development, and support, particularly those skilled in Microsoft Dynamics 365 configurations. The direct award method underscores the need for companies capable of ensuring technical compatibility and seamless integration, key attributes that can foster business growth. Small and medium-sized enterprises (SMEs), especially those skilled in IT service provision for public authority central government projects, are well-suited to engage, provided they can meet the stringent technical requirements and offer solutions within the specified contractual bounds. This procurement facilitates opportunities for businesses aiming to expand within public sector IT services in London.

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Notice Information

Notice Title

Axtension IP Continuity and ExFlow AP Implementation

Notice Description

The purpose of this procurement is to provide KFM ("the Authority") with continuity and dual use rights to use Axtension Invoice Processing as part of their D365 suite from their current renewal period until they go live with a replacement solution referred to as ExFlow AP, and maintain access to Axtension IP.

Planning Information

Early market engagement via Request for Information (RFI) to understand supplier capability, delivery approaches, and commercial models prior to determining a procurement route.

Procurement Information

The Authority undertook preliminary market engagement to assess market capability. The engagement indicated limited supplier capability to deliver the required ExFlow implementation within the existing D365 F&O configuration and transition timeline. On this basis, and due to technical compatibility requirements and continuity risks linked to Axtension end-of-support, the Authority intends to proceed with a direct award.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064b9a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019180-2026
Current Stage
Award
All Stages
Planning, Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£276,565 £100K-£500K
Lots Value
Not specified
Awards Value
£276,565 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Mar 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
26 Feb 2026Expired
Award Date
3 Mar 20261 weeks ago
Contract Period
16 Mar 2026 - 15 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KCH INTERVENTIONAL FACILITIES MANAGEMENT LLP
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE5 9NY
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI45 Lambeth
Delivery Location
Not specified
Local Authority
Lambeth
Electoral Ward
Herne Hill & Loughborough Junction
Westminster Constituency
Dulwich and West Norwood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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