Tender

Services, Maintenance and Works Relating to UPS and Generators

WEST YORKSHIRE FIRE AND RESCUE AUTHORITY

This public procurement record has 2 releases in its history.

Tender

20 Feb 2026 at 15:38

UK4 - Tender Notice
Planning

12 Feb 2026 at 08:43

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The West Yorkshire Fire and Rescue Authority is initiating a procurement process titled "Services, Maintenance and Works Relating to UPS and Generators", focusing on repair and maintenance services. This procurement falls under the services category and specifically involves planned maintenance, repairs, and upgrades of UPS and Generators across various sites in West Yorkshire. The open procedure method is utilised in this tender, with key dates including the tender's closure on 3 April 2026 and the contract commencement on 1 June 2026. The total duration of the contract is set to last three years, with an extension possibility of up to three additional years, accommodating a maximum contract period until 31 May 2032. The procurement is in the tender stage with an available budget estimated between £65,000 and £200,000.

This tender presents a substantial opportunity for businesses adept in repair and maintenance services, especially those experienced with UPS and generator systems. Companies capable of providing 24/7 call-out services and planned inspection will find this contract aligned with their expertise. Small and medium enterprises (SMEs) are encouraged to participate, as suitability conditions favour them. Businesses currently part of relevant frameworks or with experience in servicing and reactive maintenance stand a strong chance of benefiting. This project offers potential growth for businesses willing to engage in a long-term contract, providing both stability and prospects for customisation and upgrades requested by the buying authority.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Services, Maintenance and Works Relating to UPS and Generators

Notice Description

WYFRS wishes to appoint a contractor for the provision of servicing, planned maintenance and repair of the UPS and Generators across WYFRS sites. The scope of services includes the verification of as installed information; planned inspection and testing to ensure that the Installation meets operational and safety standards; reactive maintenance including the provision of a 365/24/7 call out service to attend at an applicable site within the prescribed times. The services also includes provision for repairs, replacements, modifications and requested upgrades to the Installation.

Planning Information

The tender is expected to be issued on 20th February 2026, with a contract start date of 1st June 2026. The contract term will last a minimum of 3 years, with options to extend for 3 x 1 year periods, bringing the total duration to a maximum of 6 years. The estimated cost for the full contract term is between £65,000 and £200,000. Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 19/02/2026, and if possible, provide the following information: • Main contact name, email, and phone number for follow-up communication. • Any frameworks you are currently associated with. • Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term, including implementation by June 2026 • A link to your website. • Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: https://sell2.in-tend.co.uk/blpd/homeIn-tend portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064e7c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015789-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Feb 20262 days ago
Submission Deadline
3 Apr 20262 months to go
Future Notice Date
20 Feb 2026Expired
Award Date
Not specified
Contract Period
31 May 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE FIRE AND RESCUE AUTHORITY
Contact Name
Not specified
Contact Email
tenders@westyorksfire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRADFORD
Postcode
BD11 2DY
Post Town
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
Not specified
Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-064e7c-2026-02-20T15:38:27Z",
    "date": "2026-02-20T15:38:27Z",
    "ocid": "ocds-h6vhtk-064e7c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PYTC-9788-PZGW",
            "name": "West Yorkshire Fire and Rescue Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYTC-9788-PZGW"
            },
            "address": {
                "streetAddress": "FSHQ, Bradford Road, Birkenshaw",
                "locality": "Bradford",
                "postalCode": "BD112DY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE44"
            },
            "contactPoint": {
                "email": "Tenders@westyorksfire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PYTC-9788-PZGW",
        "name": "West Yorkshire Fire and Rescue Authority"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The tender is expected to be issued on 20th February 2026, with a contract start date of 1st June 2026. The contract term will last a minimum of 3 years, with options to extend for 3 x 1 year periods, bringing the total duration to a maximum of 6 years. The estimated cost for the full contract term is between PS65,000 and PS200,000. Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 19/02/2026, and if possible, provide the following information: * Main contact name, email, and phone number for follow-up communication. * Any frameworks you are currently associated with. * Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term, including implementation by June 2026 * A link to your website. * Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: https://sell2.in-tend.co.uk/blpd/homeIn-tend portal.",
                "dueDate": "2026-02-19T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "012664-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/012664-2026",
                "datePublished": "2026-02-12T08:43:21Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "WYFRS2094",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Services, Maintenance and Works Relating to UPS and Generators",
        "description": "WYFRS wishes to appoint a contractor for the provision of servicing, planned maintenance and repair of the UPS and Generators across WYFRS sites. The scope of services includes the verification of as installed information; planned inspection and testing to ensure that the Installation meets operational and safety standards; reactive maintenance including the provision of a 365/24/7 call out service to attend at an applicable site within the prescribed times. The services also includes provision for repairs, replacements, modifications and requested upgrades to the Installation.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2029-05-31T23:59:59+01:00",
                    "maxExtentDate": "2032-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 120000,
                    "amount": 100000,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "weightingDescription": "70% Quality 30% Cost",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "70% Quality 30% Cost"
                        }
                    ]
                },
                "renewal": {
                    "description": "3 x 12 months"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-02-20T23:59:59+00:00"
        },
        "status": "active",
        "value": {
            "amountGross": 120000,
            "amount": 100000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://in-tendhost.co.uk/wyfrs/aspx/home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-04-03T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-30T16:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-08T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "015789-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/015789-2026",
                "datePublished": "2026-02-20T15:38:27Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}