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Fleet Management Software

Denbighshire County Council

This public procurement record has 3 releases in its history.

Award

16 Feb 2026 at 10:37

UK6 - Contract Award Notice
Award

16 Feb 2026 at 10:36

UK6 - Contract Award Notice
Award

13 Feb 2026 at 10:07

UK5 - Transparency Notice
Summary of the contracting process

Denbighshire County Council has completed a procurement process for the provision of Fleet Management Software, awarded directly to AssetWorks Fleet Solutions Ltd. This decision was based on the incumbent supplier's intellectual property rights and the council’s current usage of the software, avoiding significant disruption and costs associated with changing systems. Located in Ruthin, the software package and related IT services aim to efficiently manage the council's fleet operations. The contract is poised to commence on 2 March 2026 and extend over a period of three years, with options for two additional years, up to a maximum of five years until 2031. This tender is classified within IT services, consulting, software development, Internet and support, under industry categories 72000000 and 48000000.

This contract presents substantial business growth opportunities for large-scale IT service providers capable of delivering comprehensive fleet management solutions. Organisations with expertise in software development and consultancy services will find this tender particularly aligned with their offerings. While the direct award limited competitive bidding, upcoming expiration of the contract in several years offers potential for competitive entries as the council may revisit the market near this term's conclusion. Businesses interested in entering or expanding their market presence in the IT and fleet management sectors in Wales should keenly monitor such procurement announcements to seize forthcoming opportunities.

How relevant is this notice?

Notice Information

Notice Title

Fleet Management Software

Notice Description

Provision of a Fleet Management for the accurate and efficient management of the Council's fleet and all associated operations. The Council are intending to Direct Award to Assetworks, who are the incumbent supplier of the current software. A transparency notice has been published previously. The contract will be for an initial period of 3 years with the option to extend on a 1 year + 1 year basis up to the maximum contract duration of 5 years.

Procurement Information

Fleet Services are already using the software. Moving to a new system at this time would create significant disruption to services and cost significant sums to move to a new solution at this time without generating any known and significant benefits. Longer term is the intention to revisit the market for possible solutions near to the end of this new maintenance contract. AssetWorks can supply the Software currently installed (Fleet Focus) as they own the IPR. There are no reasonable alternatives due to the current contract coming to an end.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065384
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013726-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£182,512 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
16 Feb 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Oct 202510 months ago
Contract Period
2 Mar 2026 - 1 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Denbighshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RUTHIN
Postcode
LL15 1YN
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
Not specified
Local Authority
Denbighshire
Electoral Ward
Ruthin
Westminster Constituency
Clwyd East

Supplier Information

Number of Suppliers
1
Supplier Name

ASSETWORKS FLEET SOLUTIONS LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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