The Provision of Soft Facilities Management Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06542e-2026-03-30T11:49:07+01:00",
    "date": "2026-03-30T11:49:07+01:00",
    "ocid": "ocds-h6vhtk-06542e",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-OC444176",
            "name": "ORIEL ESTATES SERVICES LLP",
            "identifier": {
                "scheme": "GB-COH",
                "id": "OC444176"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PBJL-1191-MJDH"
                }
            ],
            "address": {
                "streetAddress": "162 City Road",
                "locality": "London",
                "postalCode": "EC1V 2PD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI43"
            },
            "contactPoint": {
                "email": "rf.ppstenders@nhs.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-OC444176",
        "name": "ORIEL ESTATES SERVICES LLP"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Oriel invites interested organisations to attend a pre-market engagement session, to be held via Microsoft Teams, regarding the provision of Soft FM services to Oriel Estates Services LLP. The session will provide an overview of the opportunity and to engage with potential suppliers ahead of the formal tender process. Following the session, participating organisations will be invited to complete a questionnaire. Pre-tender engagement session details: Date: 27 February 2026 Time: 11:00 - 12:00 pm Platform: Microsoft Teams To register and receive the meeting link, please email rf.ppstenders@nhs.net, including \"Oriel Soft FM Pre-Market Engagement\" in the subject line of your message, no later than 17:00pm on 20th February 2026. We look forward to your participation and to sharing more information about this exciting opportunity.",
                "dueDate": "2026-03-10T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "013532-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013532-2026",
                "datePublished": "2026-02-13T15:22:20Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-06542e",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "The Provision of Soft Facilities Management Services",
        "description": "Oriel is a joint initiative between Moorfields Eye Hospital NHS Foundation Trust, the UCL Institute of Ophthalmology, and Moorfields Eye Charity. Together, all services at Moorfields Eye Hospital on City Road and the UCL Institute of Ophthalmology on Bath Street, will be relocated to a new, integrated centre in Camden. This move is a transformative opportunity to create a world-leading centre for eye care, research, and education. Harnessing clinical care and research expertise under one roof in a new fit-for-purpose centre will enable closer collaboration between clinicians and researchers to speed up the delivery of treatments and therapies for patients. The centre will deliver the highest-quality clinical care, research and education in an environment that promotes innovation. As a new development, Oriel requires the procurement of a comprehensive Soft Facilities Management (FM) Services solution to make the building fully operational. This service will include: - Cleaning - Grounds Maintenance - Security - Portering - Reception - Patient and Staff Catering - Waste Management",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79993100",
                        "description": "Facilities management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 26280000,
            "amount": 21900000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-12-15T00:00:00Z",
                    "endDate": "2030-12-14T23:59:59Z",
                    "maxExtentDate": "2032-12-14T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 26280000,
                    "amount": 21900000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "maximumCandidates": 7
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Pass / Fail questions and Scored Questions",
                            "forReduction": true
                        }
                    ]
                },
                "renewal": {
                    "description": "There will be two possible extensions of 12 months each"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-03-10T23:59:59Z"
        },
        "status": "active",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Competitive Flexible Procedure under the new Procurement Act 2023. This will be a multi stage process: Stage 1 - Invitation to Participate - PSQ/ Supplier Information Questionnaire. The Authority will undertake a review of the completed PSQ with reference to any information held on the Central Digital Platform. Responses to any conditions of participation, including pass/fail questions and scored questions, will be assessed in accordance with the selection process and any selection criteria as set out in the Tender Documentation. The assessment of these responses will identify the seven (7) highest ranking Suppliers who will be invited to participate in Stage 2, Stage 3 and Stage 4. Stage 2 - Invitation to Submit Initial Tender. The seven (7) highest-ranked tenderers that have not been excluded from the procurement process at Stage 1 will be invited to participate in the Initial Tender. The Initial Tender will not be scored and will serve solely as the basis for the Feedback Meeting Stage (Stage 3). However, the seven (7) highest-ranked Tenderers are still required to complete the relevant questionnaires and documentation. Stage 3 - Feedback Meetings (not scored) Meetings will be held with each Tenderer to provide feedback relative to their Initial Tender. Stage 4 - Invitation to submit a Best and Final Offer (BAFO) Following the completion of Stage 3, the tenderers that have not been excluded from the procurement process will be invited by the Contracting Authority to submit Best and Final Offer (BAFO) Tenders. The Authority reserves the right to refine any specific award criteria during the Procurement (in accordance with section 24 of the Procurement Act 2023)."
        },
        "submissionMethodDetails": "To express interest and participate in the tender, please register and apply via the Atamis e-sourcing portal https://health-family.force.com/s/Welcome Atamis Reference: C427981 Should Tenderers have any queries, or have any problems using the portal, they should contact Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk Please note that all communication will take place via the Atamis portal.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-04-27T10:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-04-20T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-10-09T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "029007-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/029007-2026",
                "datePublished": "2026-03-30T11:49:07+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-12-01T23:59:59Z"
                }
            ]
        }
    },
    "language": "en"
}