Tender

TMBC - Poult Wood Golf Club - Air Source Heat Pumps

TONBRIDGE AND MALLING BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

TenderCancellation

02 Apr 2026 at 14:37

UK12 - Procurement Termination Notice
Tender

13 Feb 2026 at 19:05

UK4 - Tender Notice
Summary of the contracting process

The procurement process led by Tonbridge and Malling Borough Council involves an initiative to install air source heat pumps at Poult Wood Golf Club, located in West Malling, UK. This project falls under the heating equipment industry category and aims to replace the current heating system to reduce carbon footprint. While the tender was initially active with a procurement timeline ending on 13th March 2026 for submissions and enquiry period concluding on 6th March 2026, the procurement status was subsequently marked as complete with cancellation notices dated on 2nd April 2026. The purchasing organisation categorised as a sub-central government public authority had a contact point available for inquiries during the tender phase.

The project represented a significant opportunity for businesses specialising in heating equipment, central heating installation, and heat pumps. Small and medium-sized enterprises (SMEs) particularly stood to benefit from this open competition method as the tender was below threshold, allowing broader participation. The total tender allocation was valued at £270,000, with a potential gross amount of £324,000, incentivising companies aiming to expand their footprint within the renewable energy sector. The quality and price were vital award criteria, offering a balanced evaluation for competing enterprises to enhance their market capabilities while contributing to environmental sustainability initiatives.

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Notice Information

Notice Title

TMBC - Poult Wood Golf Club - Air Source Heat Pumps

Notice Description

Tonbridge & Malling Borough Council (TMBC) ('The Council') is looking to replace the current heating and hot water system with air source heat pumps, thereby removing oil burning and reducing the carbon footprint of the facility. The Council owns Poult Wood Golf Club in Tonbridge, which was originally constructed in the mid-1970s. It is a golf club comprising of golf course, squash courts, changing rooms, meeting room, shop, a self-contained 3-bedroom flat, a clubhouse with kitchen and dining facilities, and associated plant areas. The location plan can be found at Appendix 1. The site is now managed and operated by the Tonbridge & Malling Leisure Trust and the Council are responsible for the majority of the building's maintenance. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.kentbusinessportal.org.uk/tenders/UK-UK-West-Malling:-Heating-equipment./D2TPC4993Z To respond to this opportunity, please click here: https://www.kentbusinessportal.org.uk/respond/D2TPC4993Z

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065469
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031061-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

CPV Codes

39715200 - Heating equipment

39715210 - Central-heating equipment

42511110 - Heat pumps

45331100 - Central-heating installation work

Notice Value(s)

Tender Value
£270,000 £100K-£500K
Lots Value
£270,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Apr 20263 weeks ago
Submission Deadline
13 Mar 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Apr 2026 - 30 Sep 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TONBRIDGE AND MALLING BOROUGH COUNCIL
Additional Buyers

MISSING

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MALLING
Postcode
ME19 4LZ
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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