Holiday Activities and Food Programme 2026

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    "date": "2026-04-27T12:24:04+01:00",
    "ocid": "ocds-h6vhtk-0655d7",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PLCV-4616-VTHL",
            "name": "Bedford Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
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            "address": {
                "streetAddress": "Borough Hall, Cauldwell Street",
                "locality": "Bedford",
                "postalCode": "MK42 9AP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH24"
            },
            "contactPoint": {
                "email": "Commercial.Hub@bedford.gov.uk",
                "name": "Zoe Shrehane"
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                "id": "engagement",
                "type": "engagement",
                "description": "Please see document summarising the HAF 2026 programme and a few questions the authority would like the market to complete to support in their future planning before going out to tender. Document can be downloaded (free or charge) from Bedford Borough Council e-portal https://in-tendhost.co.uk/bedford/aspx/Home project reference is BBC CH 04141",
                "dueDate": "2026-03-18T23:59:59+00:00",
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                "datePublished": "2026-02-17T11:49:24Z",
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        "legalBasis": {
            "id": "2023/54",
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            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
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        "title": "Holiday Activities and Food Programme 2026",
        "description": "Bedford Borough Council ('The Authority') is seeking to commission a number of local organisations capable of delivering high-quality Holiday Activities and Food (HAF) programme services across the Bedford Borough during the Easter, summer and December school holidays (there may also be opportunities to deliver provision during selected half-term holidays, subject to review). A bespoke multi-Supplier Framework Agreement will be set up to that effect. The Framework Agreement will be structured across three Lots, reflecting different types of provision, including open access holiday clubs, bespoke targeted provision, and specialist SEND provision. They are as follows: Lot 1: Open Access Holiday Clubs Lot 2: Bespoke, Targeted and Non-Standard Provision Lot 3: SEND Specialist Provision It is anticipated that the Framework Agreement shall commence on 1st July 2026 for a period of two (2) years from the Commencement Date with an option to extend for an additional 24 months (in two 12-month-installments). The Authority intends to re-open the Framework Agreement on an annual basis (typically in March) to allow new Suppliers to apply. Existing Suppliers appointed to the Framework Agreement will not be required to reapply but will continue to be considered for delivery through the Delivery Proposal process. Suppliers appointed to the Framework Agreement will be invited to submit Delivery Proposals ahead of each holiday period (typically issued approximately two months in advance). The HAF programme is funded by the Department for Education. Allocation of provision, including sessions, places and associated funding, will be determined by the Authority based on demand, performance, geographical coverage and available funding.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55241000",
                        "description": "Holiday centre services"
                    }
                ],
                "relatedLot": "1",
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                    {
                        "region": "UKH24",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                        "scheme": "CPV",
                        "id": "55241000",
                        "description": "Holiday centre services"
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                        "region": "UKH24",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                "relatedLot": "2"
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                "id": "3",
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                        "scheme": "CPV",
                        "id": "55241000",
                        "description": "Holiday centre services"
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                        "region": "UKH24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            }
        ],
        "mainProcurementCategory": "services",
        "techniques": {
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            "frameworkAgreement": {
                "isOpenFrameworkScheme": true,
                "method": "withAndWithoutReopeningCompetition",
                "type": "closed",
                "description": "The Authority intends to re-open the Framework Agreement on an annual basis (typically in March) to allow new Suppliers to apply. Existing Suppliers appointed to the Framework Agreement will not be required to reapply but will continue to be considered for delivery through the Delivery Proposal process.",
                "openFrameworkSchemeEndDate": "2030-06-30T23:59:59Z"
            }
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2028-06-30T23:59:59+01:00",
                    "maxExtentDate": "2030-06-30T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Lot 1: Open Access Holiday Clubs",
                "description": "LOT 1 is the primary delivery route for the HAF Programme and is intended to support the delivery of open access holiday provision at scale.",
                "value": {
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                    "amount": 0,
                    "currency": "GBP"
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                "awardCriteria": {
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                    "criteria": [
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                            "name": "Award Criteria"
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                "renewal": {
                    "description": "Two possible extensions in 12-month-installments."
                }
            },
            {
                "id": "2",
                "title": "LOT 2: Bespoke, Targeted and Non-Standard Provision",
                "description": "LOT 2 is intended to enable the Council to commission a limited number of bespoke, targeted or non-standard HAF activities that cannot reasonably be delivered within the requirements of LOT 1.",
                "status": "active",
                "value": {
                    "amountGross": 0,
                    "amount": 0,
                    "currency": "GBP"
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                            "type": "quality",
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                "suitability": {
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                "contractPeriod": {
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            },
            {
                "id": "3",
                "title": "LOT 3: SEND Specialist Provision",
                "description": "LOT 3 is intended to support the delivery of specialist HAF provision for children and young people with SEND whose needs cannot be fully met within mainstream provision. This Lot enables the Council to commission provision that: - provides appropriate levels of support, supervision and care - is tailored to meet a wide range of complex needs - offers safe, inclusive and meaningful experiences Provision within LOT 3 is expected to complement mainstream provision available through LOT 1.",
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        "communication": {
            "futureNoticeDate": "2026-04-13T23:59:59+01:00"
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "specialRegime": [
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        "aboveThreshold": true,
        "submissionMethodDetails": "https://in-tendhost.co.uk/bedford/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
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        "tenderPeriod": {
            "endDate": "2026-05-22T12:00:00+01:00"
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        "enquiryPeriod": {
            "endDate": "2026-05-15T12:00:00+01:00"
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        "awardPeriod": {
            "endDate": "2026-06-12T23:59:59+01:00"
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                "url": "https://in-tendhost.co.uk/bedford/aspx/Home"
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                "description": "Tender notice on Find a Tender",
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        "hasRecurrence": true,
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