Planning

Education Case Management System

THE EDUCATION AUTHORITY

This public procurement record has 1 release in its history.

Planning

17 Feb 2026 at 13:42

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Education Authority in Belfast has initiated a Preliminary Market Engagement (PME) exercise related to the provision of an "Education Case Management System" under the EdIS Programme of work. This exercise falls under the 'planning' stage and is targeting IT services, software development, and information systems. The aim is to gather insights into innovative solutions for aiding over 317,000 pupils and their parents, alongside approximately 1,100 schools and 8,109 school governors. Suppliers interested in participating should complete the questionnaire by 10th March 2026. The estimated contract value is £6,000,000 exclusive of taxes (£7,200,000 gross). Future tender notices are expected by 12th May 2026, and the contract period could start on 23rd September 2026, with potential for extension until 2036.

This engagement provides promising opportunities for businesses specialising in educational software, document management systems, scheduling, and IT support services. With a focus on integrating school and educational data, businesses with expertise in these areas could considerably grow by delivering innovative solutions addressing the project's scope and requirements. Suitable businesses, especially SMEs, will find the initiative particularly appealing given its design to enhance data quality and support for children and young people across Northern Ireland. Participation in this engagement allows businesses to understand market demands and pitch competitive solutions, ensuring readiness for subsequent formal procurement processes.

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Notice Information

Notice Title

Education Case Management System

Notice Description

***This is not a tender exercise*** The Education Authority Northern Ireland (EANI) would like to invite participation in a Preliminary Market Engagement (PME) exercise to seek the views of the market for the provision of an Education Case Management System as part of the EdIS Programme of work. The case management solution is required to facilitate the administration and support provided by EA pupil support services to over 317,000 pupils and their parents, approximately 1100 schools and approximately 8109 school governors and to integrate and connect data across EA and School systems (once the rollout of Schools Management System completes) to improve data quality, process and support to all children and young people. The purpose of this PME exercise is for EANI to gain an understanding of the latest developments and innovative solutions available and will be used to assist EANI in gaining a better understanding of the feasibility of the requirements, the most appropriate procurement and operational approach, the capacity of the market to deliver the requirements and an opportunity for the market to highlight any possible risks or issues. This PME exercise also seeks to identify indicative costs to help inform the business case on the commercial aspects for the delivery and implementation of solution(s). For the avoidance of doubt, this is the scoping phase of the project and is not part of any formal procurement process and there is no commitment at this stage to carry out such a process. Any information gathered will not be considered in any future tender exercise. Please note that participation or non-participation in this PME exercise shall not prevent any supplier from participating in any future procurement process, nor is it intended that any information provided shall place any supplier at an advantage or disadvantage in any future procurement exercise. Further information including the questionnaire can be downloaded from the documents section of the CfT on eTendersNI.

Planning Information

Further information including the questionnaire can be downloaded from the documents section of the CfT on eTendersNI. Interested suppliers are asked to complete and return the questionnaire.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06560c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014322-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48190000 - Educational software package

48311000 - Document management software package

48330000 - Scheduling and productivity software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Feb 20265 days ago
Submission Deadline
Not specified
Future Notice Date
12 May 20263 months to go
Award Date
Not specified
Contract Period
22 Sep 2026 - 22 Sep 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE EDUCATION AUTHORITY
Contact Name
Not specified
Contact Email
business.procure@eani.org.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT1 2NQ
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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